ACCUPLACER - PowerPoint Presentation

Slide1

ACCUPLACERAccount Setup

Updated 4/10/15

©2015 The College Board. College Board, ACCUPLACER, Advanced Placement Program, SAT, WritePlacer and the acorn logo are registered trademarks of the College Board.  All other products and services may be trademarks of their respective owners. Pearson and MyFoundationsLab are registered trademarks of Pearson.

This resource contains clickable links to more information. Be sure to run this presentation in Slide Show mode to be able to click.Slide2

Planning for ACCUPLACERSlide3

ACCUPLACER Account Setup

Setting up an ACCUPLACER account for testing requires decision-making regarding:Purpose of testingAccount structurePersonnel with account access

Tests to be givenOptions for testingCut scores and placement policiesReporting and use of dataSlide4

Resources to Support Making Implementation Decisions

ACCUPLACER provides resources to support implementation decisionsDemo Site25 complementary test units for faculty preview

Faculty data kept separate from your real student dataCreate proctor user assigned to the Demo Site – follow the instructions for creating a new userResourcesProgram Manual with test blueprints, proficiency statements, and sample placement policiesUser’s Guide which contains more information on account setupFollow the instructions for accessing the Resources functionSlide5

Typical Account Setup Workflow

Make appropriate implementation decisions

Request ACCUPLACER account

Create Testing Site(s)

Add Users (Staff)

Create Branching Profile(s)

Create Placement Rules (if used)

Order Test Units

Test Students

Reporting and Data AnalysisSlide6

The ACCPLACER InterfaceSlide7

Understanding the Screen

Add

Search Results

Search

Tools

Navigation Pane

shows functions

and options

available

User ID, Profile, Password, and Logout Options

Search tools with available options dependent on selected function

Scroll to bottom of any screen for contact options to reach ACCUPLACER Support

Action Icons to perform operations such as View, Edit, or Print an entry. Options depend on the contents of the results.

Search results

Click to Add a new entrySlide8

Understanding the Screen

Search

ToolsNavigation Pane shows functions

and options

available

User ID, Profile, Password, and Logout Options

Search tools with available options dependent on selected function

Scroll to bottom of any screen for contact options to reach ACCUPLACER Support

Action Icons to perform operations such as View, Edit, or Print an entry. Options depend on the contents of the results.

Search results

Click to Add a new entrySlide9

Navigation

Navigation is through the Navigation pane on the left hand side of the screen.

Click a Function to access available options.

Click the down arrow to find sub-menu options.

Arrowhead indicates current location.Slide10

Finding Resources and Help

Resources available within ACCULACER include the Quick Start Guide, Program Manual and User’s Guide.

Check What’s New for announcements about upcoming additions to ACCUPLACER and planned maintenance.

Use Live Chat to immediately connect with Support for assistance.

Contact options for ACCUPLACER Support are at the bottom of every screen.Slide11

Working with Search Results

Click the + sign to expand an entry.

Click the - sign to collapse an entry.

Click action icons to edit, delete, and perform other operations on selected list entry.Slide12

Working with Student Search Results

Several options allow you to search for students to perform a desired action

Beside each student’s entry is a Gear icon. Use it to choose the appropriate action.

Manage Test Sessions

Test Center Management DashboardSlide13

Using This Resource

This resource covers the process and detailed steps involved in setting up a new ACCUPLACER account. Each section discusses a particular feature, provides a lists of steps, and links to a video demonstration of those steps.You can work through the slide deck in order or use an index to jump around as necessary.

There are 2 different indices available for navigation:The Basic Index covers the standard setup of an account for testing and course placement.The Advanced Index covers additional options which may be necessary for institutions who wish to customize testing, place students with multiple measures, or pre-register students to test with vouchers.On the final screen of each section will be links back to the index and to the video demonstration.Slide14

Viewing the Videos

When you click the link, videos will open in a new web browser window.Videos have sound so be sure to adjust your audio.

To see the full detail in the video, expand the size to full screen.Transcripts are available.

Click for Video Transcript

Click to play in full screenSlide15

Verify System Requirements

Testing Sites

*Creating and Editing Testing SitesTransferring Test UnitsUsersCreating a New UserBranching

Profiles

Branching Profiles

Placement Rules

Course Groups

Courses

Placement Rules

Verify Branching Profile/Placement Rules

Proctoring Testing

Starting a New Test

Continuing an Open Test

Re-opening a Closed Test

Reporting

Individual Score Report

Roster Reports

User Resources

Contacting ACCUPLACER

Advanced Index

Basic Account Setup and Operation

To set up a new ACCUPLACER account, work through the steps listed in order. To review specific parts of the setup process, click the link to jump to that section.

The sections below cover the basic set up and operation of an account. The index on the next slide discuss advanced details.

* Institution Administrator functions only.Slide16

Users

Editing an Existing User

Branching ProfilesTest SettingsBackground Questions

WritePlacer

Placement

Rules

Majors

User Defined

Fields

Composite Scores

Proctoring Testing

Student Pre-Registration

Generating

Vouchers

Reprinting Vouchers

Testing with Vouchers

Testing with Fast

Track

Basic Index

Advanced Account Setup and Operation

The list covers more advanced operation of an ACCUPLACER account.Slide17

Verify System RequirementsSlide18

Checking System Requirements

Go to www.accuplacer.org

Click the Verify System Requirements button at the bottom of the screen.A listing of the various requirements will display along with information about the specific computer being used.Versions that are higher than the minimum required may show as “Fail” but will function. Versions that are lower than the minimum must be addressed by IT.Test content uses pop-up windows which must be allowed for ACCUPLACER.Slide19

Checking System Requirements

Basic Index

Advanced Index

VideoSlide20

Account HierarchySlide21

ACCUPLACER Account Hierarchy

The ACCUPLACER platform maintains a hierarchy of account levels designed to allow for wide scale use across systems and states while protecting data and privacy.Levels of the hierarchy

College BoardGroup – used primarily by statewide systemsInstitutionTesting SiteTest Settings, Branching Profiles, Placement Rules created at higher levels are available at lower levels of the hierarchy. Those items cannot be changed, but can be copied and edited, or inactivated.Student results including test scores and placement results are available to users at higher levels of the hierarchy.Slide22

Account Hierarchy

The College Board level provides resources to all users in the ACCUPLACER platform including default

settings and tests.The Group Level can be used for system or statewide implementations to provide centralized account setup and data access. Most institutions are not part of a Group.

The Institution Level is used for individual campuses or systems. New accounts are created at this level.

The Testing Site Level

is

used to test students and manage student data and results. An Institution Administrator creates Testing Sites.

Data flows to higher levels

Settings, Branching Profiles, Placement Rules flow to lower levels

Items created at the College Board level begin with ***.

Items created at the Group level begin with **.

Items created at the Institution level begin with *.

Items created at the Testing Site Level cannot be shared with other Testing Sites.Slide23

IA

Campus A

Testing

Site

Campus B

Testing

Site

High School

Testing

Site

ABE

Testing

Site

Research

Testing

Site

Faculty

Testing Site

Unlimited sites available in the system

Allows data collection

state or system-wide,

or by individual site

A Typical Account StructureSlide24

Testing SitesSlide25

Testing Sites

Your new ACCUPLACER account was created at the top level known as the Institution level. Credentials were sent to the primary contact called the Institution Administrator. Testing Sites must be created in an ACCUPLACER account to test students. Testing sites protect student privacy by allowing only authorized users to access data in a testing site.

Testing Sites can be created based on physical location such as the North campus and East campus, or can be based on a specific program such as testing for placement on a college campus, testing during a summer boot camp, or testing in high schools. Slide26

Testing Sites

Click the Users function.

Click the Manage Profiles sub-menu.Click the Testing Sites option.A list of existing Testing Sites will display.To edit an existing Testing Site, click the Edit action icon to the right of the entry.To create a new Testing Site, click the Add button.

Complete or edit

the on-screen

form.

Required fields show a red asterisk

(*).

Click the

Save

button.

Basic Index

Advanced Index

VideoSlide27

Transfer Test Units

This features allows an Institution Administrator to move Test Units between Testing Sites.

Click the Users function.Click the Transfer Test Units option.On the left side, choose the Testing Site to move units from, then enter the number of units to move.On the right side, choose the Testing Site to receive units.Click the Transfer button.Click Yes to confirm.

Notes

:

To view the number of test units for all sites, refer to the Testing Sites section.

To allow automatic transfer of test units to a Testing

S

ite, go to

Users > System Configuration

and review options for Test Unit Configuration.

Basic Index

Advanced Index

VideoSlide28

UsersSlide29

Users

Users are the professional staff members who have access to and use of the ACCUPLACER account. Students are never given a login to an account.Users created at the Institution level have access to data and features across all Testing Sites in the account.Users created at the Site level have access to data and features for just that specific Testing Site.Slide30

Four Access Permission Levels

Institutional Administrator

Site ManagerProctor and Proctor ReporterReporterInstitutional or Site ReportersInstitutional or Site Score ReportersWritePlacer ReportersA listing of the permissions available for each type of user can be found in the Resources function of ACCUPLACER. Resources > Getting Started with ACCUPLACER > ACCUPLACER User Roles and Permission LevelsSlide31

Create a New User

Click on the Users menu option.

Click the Manage Profiles sub-menu.Click the User Profiles sub-menu option.Click the Add button.Required fields show a red asterisk (*).Complete the form.Click the Save button.The new user will receive an activation email with instructions from ACCUPLACER.

* Institution Administrators can create users for Testing Sites in an institution account. Site Managers can create users for their own Testing Site only.

Basic Index

Advanced Index

VideoSlide32

Edit an Existing User

Click on the Users function.

Click the Manage Profiles sub-menu.Click the User Profiles option.Use the search fields and dropdown menus to select search terms (e.g., name, user type, etc.).Click the Search button.A list of users matching search terms will be displayed.To view the details for a specific user, click the + sign beside the name.To edit a user, click the Action Icon to the right side of the desired user’s entry.

Make required changes.

Click the

Save

button.

Basic Index

Advanced Index

VideoSlide33

Branching ProfilesSlide34

Definitions

Branching Profiles (BP)Which tests will be administered to students, under what conditions. Once created, Branching

Profiles appear in a menu of testing options.Conditions can includes scores on previous ACCUPLACER tests, responses to background questions, tests taken or skipped, and majors.Placement Rules (PR)Determine the messages that students receive after testing based on the cut scores and other factors used at your institution.Placements can be determined based on test scores, responses to background questions, and external data such as high school GPAs. This data can be pre-registered in advance of testing.If you choose to give Diagnostics only, there is no need to create any Placement Rules.Slide35

Parts of a Branching ProfileTest Settings

Test Settings control:

Data printed on the student’s Individual Score Report at the conclusion of testing.Use of the Calculator, Accessibility Wizard, and other accessibility options.Other advanced settings: Fast Reporting, Student Profile, and MyFoundationsLab.OptionsUse default Test Settings – indicated by *** preceding the name- Or -Create a custom Test SettingSlide36

Parts of a Branching ProfileBackground Questions

Background Questions

Used to gather self-reported information on the student’s history at the start of or during testing.Responses can be used to: Gather data for statistical purposes Control the flow of tests givenFine tune placement based on question responsesOptionsUse the default Background Question group – indicated by *** preceding the name.- Or -Create individual Local Background Questions, then

Create a custom Background Question Group using your Local Background Questions and/or Default Background Questions.Slide37

Parts of a Branching ProfileWritePlacer

WritePlacer options

Choice of promptsOptions for test administration such as use of a timer or word counterOptionsUse default WritePlacer setting which will rotate among all available prompts – indicated by *** preceding the name.- Or -Create a custom WritePlacer setting to choose specific prompts and set options for the time allowed, timer visibility, word count, etc.Slide38

Parts of a Branching ProfileBranching Profile

Tests

Controls the order tests are given.Applies selected conditions for giving a test such as a score on a previous test or a particular response to a Background Question.OptionsUse default Branching Profiles which use default Test Settings, ask default Background Questions, and administer the selected test -- indicated by *** preceding the name.- Or -Create a custom Branching Profile to combine the default or your own Testing Settings, Local Background Questions, WritePlacer settings, and desired tests. Conditions can be set to determine test delivery such as prior test scores, Background Question responses, etc.Slide39

Test SetupTest Settings

Click the Test Setup

function.Click the Test Settings option.The list of existing Test Settings will display.To edit an existing Test Setting, click the Edit action icon to the right of the entry.To add a new Test Setting, click the Add button.To expand each section to view available choices, click the + sign.Set or edit options in each section as desired.

Click the

Save

button to save and return to the list of Test Settings.Slide40

Test SetupScore Report Settings

This feature allows a campus to customize the data printed on the Individual Score Report at the conclusion of each students’ testing. Regardless of these settings, all data is available when generating reports with the Reporting function.

Once inside a Testing Setting, click the + sign to expand the Score Report Settings section.From the list of options, make desired choices:Most items are yes/no options.If displaying Background Questions responses, you can choose to show either the question’s name or text.Continue on to other sections or click the Save button to save and exit.Slide41

Test SetupTool Settings

This feature allows a campus to control the availability of the Calculator in Math tests and the Accessibility Wizard for all tests. The Accessibility Wizard is designed to allow students with visual disabilities to control the display of questions on the screen including font color and size as well as the background color.

Once inside a Testing Setting, click the + sign to expand the Tool Settings section.Click the desired setting for each tool.Continue on to other sections or click the Save button to save and exit.

Basic Index

Advanced Index

VideoSlide42

Test SetupLocal Background Questions

Local Background Questions can be combined with Standard Background Questions to create a custom group of questions. Background questions and Background Question Groups created at the Institution level (by the IA) are available in all Testing Sites. Those created by the Site Manager are available only in that Testing Site.

Click the Test Setup function.Click the Local Background Questions sub-menu.Click the Questions option.A list of existing Local Background Questions (if any) will display.To edit an existing question, click the Edit action icon to the right of the entry.Slide43

Test SetupLocal Background Questions

To create a new question, click the

Add button.Enter the Question Name.Choose the Question Type.Use the dropdown menu to choose the number of responses available.Enter the question content using the editing tools available.To the right of each response, click the + sign to expand to view the editor, then enter the appropriate content.If Local Background Questions are being used for Multiple Weighted Measures, enter the Weight beside each response.After all content is entered, click the Preview

button to see the final form of the question.

After making any changes needed, click the

Save

button.

Basic Index

Advanced Index

VideoSlide44

Test SetupBackground Question Groups

Background Questions Groups can contain a mix of both Standard and Local Background Questions.

Click the Test Setup function.Click the Local Background Questions sub-menu.Click the Question Groups option.A list of existing Background Question Groups (if any) will display.To edit an existing Background Question Group, click the Edit action icon to the right of the entry.To create a new Background Question Group, click the

Add

button.

Enter the name of the Background Question Group.

To select questions, click the

Add

button.Slide45

Test SetupBackground Question Groups

From the list of questions, checkmark the desired questions, then click the

Add Selected Questions button.You will return to the previous screen which now lists all of your selected questions.To change the order in which questions will be presented, enter the desired order in the box beside each question then click the Save button.To remove a question, click the checkbox on the left, then click the Remove button.Once finished, click the Save button.

Basic Index

Advanced Index

VideoSlide46

Test SetupWritePlacer Settings

WritePlacer settings allow a campus to choose specific prompts to administer and control testing options such as a timer and word counter.

Click the Test Setup function.Click the WritePlacer Settings option.Click the WritePlacer Settings link.A list of existing WritePlacer Settings (if any) will display.To edit an existing setting, click the Edit action icon to the right of the entry.To create a new setting, click the

Add

button.

Create or edit the name of the setting.

Use the menus to select administration options.

To add prompts, click the

Add

button.

From the list of prompts, checkmark the prompts to be added, then click the

Add

Selected Prompts button.

Click the

Save

button to return to the list of WritePlacer settings.

Basic Index Advanced Index VideoSlide47

Test SetupBranching Profiles

All the decisions made about use of Test Settings, Background Questions, and WritePlacer, as well as the choice of tests themselves are assembled into a Branching Profile. This will create a menu item in the list of tests available when testing students.

Click the Test Setup option.Click the Branching Profiles option.A list of existing Branching Profiles will display.To edit an existing Branching Profile, click the Edit action icon to the right of the entry.To create a new Branching Profile, click the Add button.

Enter or edit the Branching Profile Title.Slide48

Test SetupBranching Profiles

Below the Title is the list of rules in the Branching Profile. To the right, each rule has icons to:

Add Another Rule with a dropdown to choose Above or Below the current ruleAdd Condition to the current ruleArrows to move the current rule up or down in the listAn X to delete the current ruleRule #1 is the choice of Test Settings. Drop the menu open to select the desired Test Setting.Rule #2 is the choice of Background Questions. Drop the menu open to select the desired set of Background Questions. To remove Background Questions entirely, click the X icon.To add tests to the Branching Profile, click the Add Another Rule button, then select Above this Rule or Below this Rule.Slide49

Test SetupBranching Profiles

Use the New Rule Type

dropdown menu to choose Administer Test, then click the Add buttonTo add a condition to this rule, click the Add Condition button. Choose the desired condition from the New Condition Type dropdown, then click the Add button. Use the dropdown menu to choose the appropriate option (the list varies based on the condition type selected), choose the appropriate operator (greater than, equal to, etc), then enter the appropriate quantity (score, yes/no, etc). See the User’s Guide for a description of possible conditions.Continue adding tests as desired, then click the Save

button to return to the list of Branching Profiles.

Basic Index

Advanced Index

VideoSlide50

Placement RulesSlide51

Creating Placement Rules

After creating Branching Profiles to administer tests, the next step in account setup is to create Placement Rules. These rules place students into the appropriate classes based on test scores. If the campus is using multiple measures, responses to Background Questions and external data such as GPAs may be factored in as well.

If you are using Diagnostics only to gather student performance data or use MyFoundationsLab, you do not need to create Placement Rules.Slide52

Parts of a Placement Rule

Course Groups

The collection of courses by discpline: Math, English, ESL, Computer Science.CoursesThe individual courses students will be placed into: English 99, Math 100.Majors (optional)If majors are used as part of the placement decision, they must be entered.User Defined Fields (optional)Additional data points that can be pre-registered before testing or entered manually after testing to affect the placement process: SAT scores, high school GPA, etc

.

Composite Scores (optional)

Allows the combining of 2 or more scores as well as inclusion of conditions based on multiple measures.

Placement Rules

Each course has a specific set of conditions that place students into that course including test scores, responses to Background Questions, and values on data contained in User Defined

Fields.Slide53

Placement SetupCourse Groups

Click the Placement Setup

option.Click the Course Groups menu option.A list of existing Course Groups (if any) will display.To edit an existing Course Group, click the Edit action icon to the right of the entry.To create a new Course Group, click the Add button.Enter or edit the Course Group name, then click Save.

Basic Index

Advanced Index

VideoSlide54

Placement SetupCourses

Click the Placement Setup

option.Click the Courses menu option.A list of existing Courses (if any) will display.To edit an existing Course, click the Edit action icon to the right of the entry.To create a new Course, click the Add button.Enter or edit the Course Code, Course Name, and Course Comment, and choose the Course Group, then click Save.

Basic Index

Advanced Index

VideoSlide55

Placement SetupMajors

Click the Placement Setup

option.Click the Majors menu option.A list of existing Majors (if any) will display.To edit an existing Major, click the Edit action icon to the right of the entry.To create a new Major, click the Add button.Enter or edit the Major Code, Major Name, and Major Comment, then click Save.

Basic Index

Advanced Index

VideoSlide56

Placement SetupUser Defined Fields

Click the Placement Setup

function.Click the User Defined Fields menu option.A list of existing User Defined Fields (if any) will displayTo edit an existing User Defined Fields , click the Edit action. icon to the right of the entry.To create a new User Defined Fields , click the Add button.Enter or edit the Field Label and Field Abbreviation, then select the appropriate Field Type from the dropdown menu.Click the

Save

button.

Basic Index

Advanced Index

VideoSlide57

Placement SetupComposite Scores

Click the

Placement Setup function.Click the Composite Scores menu option.A list of existing Composite Scores (if any) will displayTo edit an existing Composite Score, click the Edit action. icon to the right of the entry.To create a new Composite Score , click the Add button.Enter a Name for the composite score.Use the Score Configuration dropdown to select the score that should be used in this calculation from the options listed.

Enter a description and comments if desired.

Click the

Add a condition to this score

link, then select and add the desired conditions.

Click the

Save

button.

Basic Index

Advanced Index

VideoSlide58

Placement SetupPlacement Rules

Click the Placement Setup

function.Click the Placement Rules menu option.A list of existing Placement Rules (if any) will display.To edit an existing Placement Rule, click the Edit action icon to the right of the entry.To create a new Placement Rule, click the Add button.Enter or edit the Placement Rule name, the Description/Notes section (internal comments), and Placement Comments (printed on the student’s Individual Score Report).From the Course Placement Is dropdown menu, choose the desired course. To add additional courses to this placement rule, click the + button, then choose the additional course(s). Slide59

Placement SetupPlacement Rules

To add the conditions that place students into this course, click the

Add a condition to this rule link.From the New Condition Type dropdown menu, select the appropriate condition, then click the Add button.Use the dropdown menu to choose the appropriate option (the list varies based on the condition type selected), choose the appropriate operator (greater than, equal to, etc), then enter the appropriate quantity (score, yes/no, etc.).To add another condition, click the + sign icon, then select Add a condition above or Add a condition below, then complete the new condition as described above.

Once all conditions have been edited or created, click the

Save

button.

Basic Index

Advanced Index

VideoSlide60

Verify Branching Profiles and Placement RulesSlide61

Verify Branching Profile/Placement Rules

The Verify command allows you to check Branching Profiles and Placement Rules to ensure they function as desired. By entering values for Background Question responses and test scores that represent the various conditions used in a placement decision, Verify simulates a testing experience.

At present, the Verify command does not entry of User Defined Field data which may be part of a placement rule.Slide62

Verify Branching Profile/Placement Rules

Verify proceeds rule by rule and pauses for input on Background Question responses and test scores.The result of each rule is given: whether it Passed or Failed. Note that a rule that fails may be the desired result, e.g., a test score causing the next test to be skipped will show as Failed.

Create a table with Background Question responses and test scores for all the decision points in your Branching Profile and Placement Rules. Run Verify multiple times to test each possible combination of conditions.Slide63

Verify Branching Profile/Placement Rules

Click the Test Setup option.

Click the Branching Profiles option.A list of existing Branching Profiles will display.Click the Verify action icon beside the Branching Profile to be verified.A new window appears which begins with Rule #1 in the Branching Profile with details of the rule.Click the Apply Next Rule button at the bottom of the screen.Enter appropriate Background Question responses or test scores.The result of each rule is shown as Passed or Failed.

After applying all rules, the resulting Course Placement is displayed.

Edit the Branching Profile and/or Placement Rules as necessary, then Verify again until the Branching Profile performs properly.

Basic Index

Advanced Index

VideoSlide64

Testing StudentsSlide65

Proctoring ACCUPLACER Tests(AKA Invigilating)

All ACCUPLACER tests must be given in the presence of a proctor/invigilator to maintain test security and the integrity of the testing process.

Run the System Requirements on each computer in advance of testing. Make any adjustments required.Provide scratch paper and pencils.Collect the scratch paper at the end of each testing session and destroy. Do not allow students to remove it from the testing room.Ensure a quiet testing area. Do not allow calculators, cell phones or other electronics. Slide66

Understanding Test Status

When all tests in a Branching Profile are taken, the test session is considered complete and scores will be available for reports and/or export.If testing is interrupted for any reason, the test session will switch to Open status. Tests may be interrupted because:

The student chose the Save and Finish Later option.A proctor/invigilator forced a test session closed from the Test Center Management Dashboard.Technical issues interrupted testing (loss of Internet or power, computer problems).The student accidently closed the test window.Open test sessions that are not completed within 14 days automatically switch to Closed status and must be re-opened for the student to finish.Slide67

Options for Starting Tests

ACCUPLACER now has 3 different ways of starting a test. The one you choose to use depends on your particular situation. Here’s a summary of each option:

The standard process is used in most campus testing centers.At the individual computer, the proctor selects the Branching Profile.The student registers themselves, then testing begins.Use the Manage Test Session option to continue unfinished tests.Fast Track Test Administration is designed to speed testing groups of students.The proctor or student selects the Branching Profile.The student registers themselves.The proctor authorizes testing for the entire group of students from the Test Center Management Dashboard.

Use the Manage Test Session option to continue unfinished

tests.Slide68

Options for Starting Tests

Pre-registration/Vouchers is designed to speed testing groups of students.

The proctor pre-registers students by uploading a spreadsheet, assigns the Branching Profile, and prints vouchers.The student enters voucher information.The proctor authorizes testing for the entire group of students from the Test Center Management Dashboard.Students with Open tests can continue using their vouchers until testing is complete.Slide69

ProctoringStarting a New Test

Go to www.accuplacer.org.

Log in to ACCUPLACER.Click the Administer Test function.Click the Administer New Test Session option.Use the dropdown menu to select the Branching Profile.Click the Administer Test button.The Student Privacy policy appears and the test is ready for the student to begin.The student will begin by entering their student ID, last name, and birthdate on the following screen.

If the student has tested previously or been pre-registered into your ACCUPLACER account, their first name and other data will appear on the next screen. If not, they must enter those details to begin testing.

Basic Index

Advanced Index

VideoSlide70

ProctoringContinuing an Open Test

Log in to ACCUPLACER.

Click the Administer Test function.Click the Manage Test Sessions option.Enter any desired search criteria and select the Test Status of Open.Click the Search button.Beside the desired student’s entry, click the Gear action icon to resume testing.Note that students who begin testing using a Voucher may continue their open test by re-entering their voucher information exactly as they did to start testing.

Basic Index

Advanced Index

VideoSlide71

ProctoringReopening a Closed Test

Log in to ACCUPLACER.

Click the Administer Test function.Click the Manage Test Sessions option.Enter any desired search criteria and select the Test Status of Closed.Click the Search button.Check the box beside the student’s name, then click the Re-Open button.Follow the steps for Open tests to resume testing for this student.

Basic Index

Advanced Index

VideoSlide72

Student Pre-registration

Student information can be pre-registered before testing which has many benefits:Increases the accuracy of student data such as names and ID numbers.Speeds the beginning of testing by reducing or eliminating data entry by the student.

If your placement policy involves use of external data such as High School GPA, this data can be preregistered to be used in your Placement Rules along with Background Question responses and test scores.Pre-registration allows the use of Vouchers (test tickets) which speeds the process of testing groups of students, for example, in high schools or during Summer Orientation.Vouchers can be used to continue testing if a student did not finish in their first test session.Slide73

Student Pre-registration

Click the Vouchers function.

Choose the Student pre-registration option.Download the Student Pre-Registration Template.Populate the spreadsheet. Note that the minimum data needed to pre-register students is listed in the columns in orange (First Name, Last Name, Student ID, and Birthdate). However, any fields that are required by your Test Setting (under the Student Profile section) that are not pre-registered will need to be completed by the student before testing can begin.To upload the spreadsheet, either drag it to the center of the screen (Drag file here to upload) or click to upload it.Use the button to answer

Does your file include a header

row?

(A header row contains the names of the field at the top of the column such as Last Name or First Name.) If you’re using the Student Pre-Registration Template you downloaded, the answer is

Yes

.

Click the

Import

button.Slide74

Student Pre-registration

When the screen refreshes, you will see a list of all students included in your spreadsheet. Any errors in the data will be noted at the top of the screen with an explanation of the problem. Make

any required corrections.Use the checkbox to the left of each student’s name to select their record. To select all students, click the checkbox to the left of the Row No header.Click the Import button.The screen will refresh and list all spreadsheets uploaded.

Basic Index

Advanced Index

VideoSlide75

Generating Vouchers

Click the Vouchers function.

Choose the Generate Voucher option.From the list of imported files at the bottom of the screen, checkmark the ones to import. To select all files, click the checkbox to the left of the Imported Date header.Click the Next button to go to Step 2.To include additional students, click the Add button, then search for those students. From your search results, checkmark the desired students, then click the Add button.

Use the checkbox to select all students, then click the

Next

button to go to Step 3.

Use the checkmark to the left of the Student ID header to select all students.Slide76

Generating Vouchers

Use the Branching Profile dropdown menu to select the desired Branching Profile, then click the Apply Branching Profile button

.Click the Generate Voucher button to go to Step 4.To print vouchers for some students, checkmark their name, then click the Print button.To print vouchers for all students, click the Print All button.

Basic Index

Advanced Index

VideoSlide77

Reprint Vouchers

Click the Vouchers function.

Choose the Reprint Voucher option.Select or enter search criteria, then click the Search button.From the list of results, checkmark the desired students, then click the Reprint button. To select all students, click the checkbox beside the Student ID header.

Basic Index

Advanced Index

VideoSlide78

Testing with Vouchers

To be completed by the student at their individual testing computer:Go to

www.accuplacer.orgClick the Use Voucher button.Enter the Voucher Number, Last Name, and Birthdate, then click the Submit button.Student Instructions appear asking the student to wait for authorization from the Proctor.After authorization, testing begins.Slide79

Testing with Vouchers

The proctor can authorize testing two different ways.

At the individual student’s testing computer:Click the Next button.Enter your credentials, then click the Submit button.Testing begins.For a large group of students, using the Test Center Management Dashboard is recommended. Using a separate computer:Log in with a Proctor credential.Click the

Dashboard Menu

function, then choose the

Test Center Management

option.

On the Dashboard, click the

Awaiting Approval

button.

Checkmark students’ names or use the

Multi-Action

button and choose

Select All.

Use the Multi-Action button to choose Approve Request.All students will begin testing within 45-60 seconds.

Basic Index

Advanced Index VideoSlide80

Fast Track Test Administration

Fast Track Test Administration allows the proctor to login to each testing computer in advance and save that login for 14 days using a browser cookie. This lets either the student or the proctor choose the Branching Profile and begin the testing process to save time.

Note that proctor authorization is also required a second time before testing actually begin.At each student testing computer prior to testing, the proctor should:Go to www.accuplacer.org.Click the Fast Track Login button.Enter your credentials, then click the Login button.Check the box to have these credentials saved as a cookie for 14 days.

To test at a later time, close the window to return to the login screen. A cookie has been saved for 14 days.Slide81

Fast Track Test Administration

If the Proctor has done the Fast Track Login process and saved their credentials, the student can do this at their own testing computer:

Go to www.accuplacer.org.Click the Fast Track Login button.If Proctor credentials were saved previously, the screen will go straight to the Administer New Test Screen. If not, the Proctor will need to enter credentials.The Proctor or student can select the appropriate Branching Profile, then click the Administer Test button.The Student Privacy policy appears and the test is ready for the student to begin

The student will begin by entering their student ID, last name, and birthdate on the following screen.Slide82

Fast Track Test Administration

If the student has tested previously or been pre-registered into your ACCUPLACER account, their First Name and other data will appear on the next screen. If not, they must enter those details to begin testing.

Student Instructions appear asking the student to wait for authorization from the Proctor.After authorization, testing begins.Slide83

Fast Track Test Administration

The proctor can authorize testing one of two different ways.

At the individual student’s testing computer:Click the Next button.Enter your credentials, then click the Submit button.Testing begins.For a large group of students, using the Test Center Management Dashboard is recommended. Using a separate computer:Log in with a Proctor credential.Click the

Dashboard Menu

function, then choose the

Test Center Management

option.

On the Dashboard, click the

Awaiting Approval

button.

Checkmark students’ names or use the

Multi-Action

button and choose

Select All.

Use the Multi-Action button to choose Approve Request.All students will begin testing within 45-60 seconds.

Basic Index

Advanced Index VideoSlide84

ReportingSlide85

Report Permission Levels/UsersSlide86

Report Queue

Most reports generate in the backgroundAfter requesting a report, check the Report QueueReports available for download once completeVariety of formats available for exportSlide87

Individual Score Report

Click the Reports

function.Click the Individual Score Report option.Click the + sign to expand each section of options to make desired choices.Expand Find Student by Search Filter then enter desired search criteria.Expand Select Fields for Report. Click to select fields from the list on the left, then click the arrowhead to move selected fields to the list of the right.

Expand

Score Report Settings

then make desired choices.

Click the

Submit

button.

The list of results will be displayed. Click the Action Icons to

View

or

Email

the desired report.

To print a set of ISRs, click the checkbox to the left of a student’s name, then click the Print button. To select all students in the list, click the checkbox in the upper left of the list.To rebuild a student’s placement, click the checkbox beside their name, then click the Rebuild Placement

button. To rebuild placement for all students in the list, click the checkbox in the upper left of the list.

Basic Index Advanced Index

VideoSlide88

A Roster Report

To generate a Roster Report:

Click the Reports function.Click the Roster Reports sub-menu.Click the option for the type of roster desired: Placement, Course, or Score Roster.Use to on-screen tools to select the desired options for the report.Click the Submit button.

On the

Report Queue

screen, refresh the screen until the report status is listed as Completed.

Use the

Export Options

link to download the report in the desired format.

Basic Index

Advanced Index

VideoSlide89

User ResourcesSlide90

Getting Started with ACCUPLACERACCUPLACER User’s Guide

ACCUPLACER Program Manual

Resources Inside ACCUPLACERSlide91

Multiple Weighted MeasuresIntroduction

White PaperSetting MWM Up in ACCUPLACERIntervention ToolsExecutive Summaries

Individual Case StudiesSoftware-based and non-software based interventionBest Practices Guidehttp://accuplacer.collegeboard.org/professionals/accuplacer-resourcesACCUPLACER Implementation Resources OnlineStudent Preparation ToolsiPhone Study AppWeb Study App

Validity

Studies

Overview

Handbook

Sample ReportSlide92

Live webcasts held on a monthly scheduleRecorded sessions on a variety of topicsACCUPLACER Account Setup presentation

Setup process overviewStep by step instructionsLinks to video demonstrations

http://accuplacer.collegeboard.org/professionals/professional-developmentProfessional Development ResourcesSlide93

The Outreach Team

Senior Assessment ManagersProvide service to institutions at the campus, system, and state levels

Consultation, training, professional development, and advocacyOn campus, face-to-face serviceVirtual service via webcast and phoneACCUPLACER SupportStaff dedicated to troubleshooting, problem solving, Q/AAvailable 12 hours/day – 6 days/weekPhone: 866-607-5223Email:

info@accuplacer.org

Live chat

ACCUPLACER Outreach and Support Teams