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COVID-19 Guidance California Resource and Referral Programs and Local Planning Councils  COVID-19 Guidance California Resource and Referral Programs and Local Planning Councils 

COVID-19 Guidance California Resource and Referral Programs and Local Planning Councils  - PowerPoint Presentation

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COVID-19 Guidance California Resource and Referral Programs and Local Planning Councils  - PPT Presentation

Early Learning and Care Division California Department of Education Date April 23 2020 Time 1000 am Agenda Overview Management Bulletin MB 2007     COVID19 Guidance on Resource and Referral Programs RampRs ID: 921104

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Presentation Transcript

Slide1

COVID-19 Guidance

California Resource and Referral Programs and Local Planning Councils 

Early Learning and Care Division

California Department of Education

Date: April 23, 2020

Time: 10:00 a.m.

Slide2

Agenda

Overview

Management Bulletin (MB) 20-07 

   COVID-19 Guidance on:Resource and Referral Programs (R&Rs)Local  Planning Councils (LPCs)Frequently Asked QuestionsResources

2

Slide3

Overview

 

The Governor issued Executive Order (EO) N-33-20, EO N-45-20 and EO N-47-20, which, during the State of Emergency:

Requires that all California residents stay at home unless they are considered essential workers.Defines “essential workers.” Sustains childcare subsidies for currently enrolled families.Changes eligibility and enrollment priority requirements for children with parents who are essential workers and at-risk populations.

3

Slide4

Management Bulletin (MB) 20-07

COVID-19 Guidance on California Resource and Referral Programs (R&Rs) and Local Planning Councils (LPCs) is located at:

https://www.cde.ca.gov/sp/cd/ci/mb2007.asp

.

4

Slide5

MB 20-07: Topics

Provides guidance on the following topics:

R&Rs

Data requirementsReallocation of funding for commodities Additional requirements LPCs

Additional requirements 

The guidance will also discuss updated Emergency Response Plans.

 

5

Slide6

MB 20-07: Directives  

Expectations

Working in close coordination 

Lead coordinator of the emergency supply, demand, and referral responseEmergency Response Plans Waivers 6

Slide7

R&Rs: Data Requirements (1)

Beginning April 15, 2020, R&Rs were required to gather data from providers to update, no less than twice weekly, on Tuesdays and Fridays:

Status

CapacityVacanciesLicensees whose status does not change between reports do not need to provide updates.

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Slide8

R&Rs: Data Requirements (2)

R&Rs report updated data to the My Child Care Plan (MCCP) at

http://mychildcareplan.org/

or through an Application Program Interface (API) linkage to:existing data systemselectronic spread sheet uploads (Excel, .csv, or Access )

direct encrypted survey/form links sent to the R&R or to the licensees

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Slide9

R&R: Reallocation of Funding

Local R&Rs may use funds from their California Resource and Referral Program (CRRP), California Child Care Initiative Project (CCIP), and California Preventive Health and Safety Practices (CPHSP) contracts and grants to support purchase of essential commodities and supplies for local child care providers.

9

Slide10

R&R: Reallocation of Funding—CRRP

This funding is to support family access to environments that are healthy and nurturing for their child’s care and development. 

After meeting the requirements of this directive, R&Rs may reallocate CRRP funding to purchase basic commodities/supplies  for child care programs, including Tribal child care, that are serving essential workers and at-risk populations.

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Slide11

R&R: Reallocation of Funding—CCIP 

The purpose of CCIP funding is to support and incentivize new or existing child care providers to become licensed or maintain a license. 

R&Rs may reallocate CCIP funding (either contract or grant funding) to purchase basic commodities for new or existing child care programs, including Tribal child care, that are serving essential workers and at-risk populations.

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Slide12

R&R: Reallocation of Funding—CPHSP 

CPHSP training hubs staff and resources must refocus to provide health and safety training services, technical assistance and resource materials for providers that are continuing to care for children.  

12

Slide13

R&R: Flexibility Related to Procurements

Please refer to MB 20-08 for COVID-19 Guidance on Procurements and Audits when making purchases to support the goals of MB 20-07. 

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Slide14

Additional Requirements for R&Rs (1)

1. Develop a COVID-19 emergency response plan by April 27, 2020 and submit to submit via

SnapSurvey

.Referral servicesCollecting data and utilizing the MCCPUpdating the websiteUtilizing CPHSP training hubs and other training resources

14

Slide15

Additional 

Requirements for R&Rs (

2)

2. Remain open virtually and have phone lines and email that can be accessed by employees to work remotely to provide resources and referrals to essential workers and providers.15

Slide16

Additional 

Requirements for R&Rs (3)

3. Update R&R program website at

https://mychildcare.ca.gov/ to include relevant resources related to COVID-19 public health crisis and including links to local, state, and national resources. 

16

Slide17

Additional 

Requirements for R&Rs

(4)

4. Develop or implement an existing system that documents available supply and reflects provider vacancies by age group on a regular basis, closures, re-openings, and to distribute informational emails or surveys to child care providers as the need arises. 17

Slide18

Additional Requirements

for R&Rs 

(5)

5. R&Rs are to provide professional development and resources to child care providers, including both licensed centers, family child care homes and license-exempt family friend and neighbor caregivers and connect them with the local Quality Counts California consortium. 18

Slide19

Additional Requirements for R&Rs 

(6)

6.

 Continue to provide professional development and resources to child care providers, including licensed centers, family child care homes, license-exempt providers, and family friend and neighbor caregivers; and connect them with the local Quality Counts California consortium. 19

Slide20

Additional Requirements for R&Rs 

(7)

7.

Support the professional development and licensure and/or temporary waiver of a facility for potential emergency child care providers, including sharing new COVID-19-specific training and tools as they become available.20

Slide21

Additional Requirements for R&Rs

 (8)

 

8. Provide support to Family Friend and Neighbor (FFN) and TrustLine providers, including new FFN providers that provide care during the State of Emergency, that includes basic information on caring for children.21

Slide22

Additional Requirements for R&Rs 

(9)

 

9. Coordinate discussion with available local LiveScan vendors, California Department of Social Services (CDSS), and California Childcare Licensing (CCL) Local Regional offices to support accessibility of LiveScan services, promptly assist with TrustLine applications, and communicate TrustLine status to applicant and relevant community partners. 22

Slide23

Local Planning Councils (LPCs)

The primary mission of the Local Planning Councils (LPCs) is to plan for Early Learning and Care (ELC) services that meet the needs of the families in the local community.  

It is the expectation of CDE that the R&Rs and LPCs work in close coordination with each other, as well as with other county and state agencies engaged in addressing COVID-19 responses.

23

Slide24

 Requirements for

LPCs (1)

Beginning April 15, 2020, LPCs are required to collaborate with the R&Rs and must:

Refocus staffing and resources to support the local emergency response led by the R&Rs. LPCs must be an active part of developing these plans and contribute to their implementation.24

Slide25

 Requirements for LPCs (2)

2.

Remain open, have phone lines, email accounts, and access to up-to-date information that can be accessed by employees remotely in order to provide resources and information to families of essential workers, at-risk populations, and providers during the declared State of Emergency related to COVID-19 responses.

25

Slide26

 Requirements for LPCs (3)

3. Hold meetings in accordance with the Brown Act, as modified by Executive Order N-25-20, which authorizes local legislative bodies to hold public meetings telephonically, by teleconference, or by other electronic means.

26

Slide27

 Requirements for LPCs (4)

4. As a part of the local emergency child care response plan, assess ongoing local child care needs, prioritizing the needs of essential workers and at-risk populations, in partnership. 

If the state identifies statewide solutions for assessing vacancies and matching supply and demand emergency response, partners may be directed to utilize the statewide solution.

27

Slide28

 Requirements for LPCs (5)

5. Serve as a resource and support for the planning of local countywide child care services.

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Slide29

 Requirements for LPCs (6)

6. Continue to work collaboratively with the local R&Rs to create a communication and outreach plan in coordination with CDE contractors, including Tribal child care programs.

29

Slide30

 Requirements for LPCs (7)

7.

Continue to partner with the local agencies to encourage best practices and provide strategies and resources to the field.

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Slide31

 Requirements for LPCs (8)

8. As applicable, report or provide to county lead to report, newly emerging data about care for essential workers to the CDE and the CDSS.

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Slide32

 Requirements for LPCs (9)

9. As possible, deploy staff to support county’s overall action to connect essential workers to available child care spaces at the direction of the county lead.

32

Slide33

Communication

Continue to communicate with your assigned ELCD Consultant regarding the LPC and R&R activities.

Consultant Regional Assignments  at

 https://www.cde.ca.gov/sp/cd/ci/assignments.asp or by phone at 916-322-6233. 

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Slide34

Frequently

 Asked Questions

 (FAQs)

34

Slide35

FAQs

  (1)

Question

: Are the child care sanitization supplies purchased for the providers only to serve providers caring for children of essential workers, or can they be shared more widely with other providers for the purpose of capacity building?Answer: Priority assistance is to be given to child care providers who remain open (or reopen) in order to provide child care for essential workers.

35

Slide36

FAQs (2)

Question

: Can R&Rs provide online interactive provider coursework to meet CDE contractual requirements?

Answer: During the response to COVID-19, interactive online training is allowable strategy to provide professional development.36

Slide37

FAQs (3) 

Question

Can Preventive Health and Safety Practices training be provided online during the COVID-19 shelter in place time period?Answer: Yes. Note: Please see the COVID-19 resource page from CDSS for updated information. 37

Slide38

FAQs (4) 

Question

Are R&Rs required to use MCCP and/or use a data bridge if not using MCCP such as Everbridge?Answer: Yes. The R&Rs are required to use MCCP. If the R&R does not use MCCP, as a ramp up, Everbridge and API linkages to existing data systems are allowable, as the data will be uploaded into MCCP. 38

Slide39

FAQs (5) 

Question

How can LPCs contribute to the R&R plan? Answer: As part of the local child care emergency response plan, LPCs must assess ongoing local child care needs, while prioritizing the needs of essential workers and at-risk populations as defined in MB 20-07.39

Slide40

FAQs (6)

Question: 

Are the LPC zip code priority reports still due at the end of May?

Answer: No. The due date for the priority reports has been extended to August 1, 2020. The LPCs will not need to request an extension for this. 40

Slide41

Resources 

The ELCD has developed a COVID-19 guidance and resource page that includes answers to frequently asked questions, all MBs issued to implement pertinent legislation, and other relevant resources at:

https://www.cde.ca.gov/sp/cd/re/elcdcovid19.asp

. To be informed of the updated information, please sign up for Early Learning and Care Division's email list at:

https://www.cde.ca.gov/sp/cd/ci/progspeclist.asp

.

41

Slide42

Resources (2)

The Responsive Early Education for Young Children and Families Experiencing Homelessness:

https://www.cde.ca.gov/sp/cd/re/cddpublications.asp - other

The CDSS Community Care Licensing webpage:

https://www.cdss.ca.gov/inforesources/community-care-licensing

The California COVID-19 Response website:

https://covid19.ca.gov/

The California Department of Public Health's website:

https://www.cdph.ca.gov/

 

The CDC website: 

https://www.cdc.gov/

 

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Slide43

Thank you!

Fred Rogers:

We live in a world in which we need to share responsibility. It's easy to say: "It's not my child, not my community, not my world, not my problem." Then there are those who see the need and respond. I consider those people my heroes.” Photo: First 5 San Francisco

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