I Opening prayer at 9 00am Election or appointment of secretary for the meeting reading of 2016 minutes Appointment of 3 tellers to count the votes one of them designated chairperson ID: 587313
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Slide1
2017 Annual Parish Meeting Agenda
I. Opening
prayer at 9:
00am
Election
or appointment of secretary for the meeting / reading of
2016 minutes
Appointment
of 3
tellers to count the votes, one of them designated chairperson.
The
results of the election shall be declared by the presiding officer and shall be recorded
in
the minutes by the secretary before adjournment of the meeting
Election
of nominees &
voting
Finance
& Stewardship report (
2017
Budget- approved by Vestry
)
Report
of the Vestry (required by Canon 33, section 2) and parish
organizations
Report
of the
Wardens
Election
Results, appoint 3 delegates to Annual Council (run-off vote if needed
)
Rector’s
report
Misc
. business and presentations (run off results if needed,
Q & A also)
Prayer
and
benediction
AdjournmentSlide2
Annual Parish Report 2016Slide3
Rector
The Reverend Paul C.
McCabe
Assistant Priest
The Reverend Gretchen RatterreePriest Associate (retired)The Reverend Bruce Laird WardensBliss Peterson– Sr. WardenChris Crookless– Jr. Warden VestryPam Bell- SecretaryCal BeckKatie DunlapSandi HardenRick HornerRon SedgleyDoug SweetLaura Crookless – Clerk of the Vestry
2016Slide4
Table of Contents
Vestry Reports
Parish Life – Rick Horner
Reach – Katie Dunlap
Youth – Katie DunlapCommunications – Cal BeckServant Ministries – Pam BellWorship – Ron SedgleyChurch Development – Doug SweetFaith & Spirituality – Sandi HardenWarden’s ReportsJR Warden – Buildings & Grounds – Chris CrooklessSR Warden – Finance and Stewardship– Bliss PetersonAssistant Priest’s ReportMtr. Gretchen Ratterree
Rector’s ReportFr. Paul McCabeSlide5
St. Martha’s Guild continues to plan, organize & implement a multitude of baptismal & funeral receptions with efficiency & great hospitality.
Coffee
Hour continues to function well and is our opportunity to show hospitality to one another and our guests who come to be with us
The Tea Time Ladies held their 3rd Annual Tea in February to great success
Parish Life in 2016 – Rick HornerSlide6
ECW has had many fun events including painting classes,
and their first ever weekend retreat to a lake
house.
The
ECA Men’s Group had another great fishing trip to Florida along with other
get-togethers
and minor work projects throughout the year.
Parish Life in 2016
– Rick HornerSlide7
Reach in 2016
- Katie Dunlap
Reach continues to support the Men's and Women's
ExtensionsDesi Doucet coordinating the Women's Extension Doug Sweet coordinating the Men’s Extension. We supported Emmaus House with a toy drive, a grandparents dinner and more. Reach provided lunch for Church of the Common Ground many times throughout 2016. A Fall Yard Sale and a Spring Yard Sale took place to raise money for Reach and made over $8,000. Slide8
Reach in 2016
Many “Firsts” in 2016
Our
first summer day camp, Open Hearts Project, was introduced as a one day a week camp for the homeless in our community. Our first mission trip to the Dominican Republic in July was a huge success. We supplied turkey dinners to 5 homeless families in our community for the first time. Our first giving tree to supply Christmas for a homeless family. We were introduced to Adopt a Flood Family in Baton Rouge and met many of the needs for those victims. Desi Doucet organized and delivered donations. Slide9
Youth in 2016
– Katie Dunlap
Youth Director Rachel
Cangemi kept the youth busy with fun activities throughout the year including pizza parties, bowling, lock-ins, and more!Mission Trip to Louisiana in JulyYouth participated in many Service Opportunities like dinners at The Extension & Emmaus House activitiesSlide10
Shrove Tuesday Pancake Dinner & Cheesecake Sales were successful fundraisers
Youth Sundays!
Youth taking on more roles at ECA
2 Youth Members on the Stewardship Committee
Youth Lectors Youth in 2016 Slide11
Communications
- Cal Beck
New Website!
Better equipped to deal with our growing parish
Sound System installedNew ECA Name BadgesCommunications Committee createdHas met twice so far, with much accomplishedDoor hanger project completedSlide12
Servant Ministries in 2016
-Pam Bell
Happy Cookers prepared meals and delivered them to parishioners who needed this support.
Journeys continued to provide support for members going through loss.
Visiting Eucharistic Ministry – Volunteers reached out to, visited, and shared communion with members who were not able to attend church services.
There were 13 home communion visits in 2016
Family visits and other acts of family support were made when needed. Hospital visits were done mostly by our priests with a few follow up visits done by parishioners. Slide13
Servant Ministries in 2016
Memorials were held for loved ones throughout the year.
There were 6 burial committals in 2016
DOK has done a tremendous job hosting families at memorial services and receptions.
Jan Thurmond continued to send cards to parishioners who are celebrating events and for other events. On average each month 35-40 cards were sent.
Transportation – Volunteers faithfully provided transportation to and from church to members needing this support. Slide14
Worship in 2016
- Ron Sedgley
New Worship
Services!
Saturday Service with Eucharist, started September with a fellowship event following.Wednesday Noon Service with Eucharist began in SeptemberAltar Guild & Worship support training conducted by Foster Peterson & Horace Higgins Sanctuary AmplificationWork on sanctuary amplification is 95% complete. A special microphone has been placed at the Lectern podium & additional lighting is also being consideredSlide15
Worship in 2016
Holy Week & Christmas services were successful with a packed house
Easter Sunday had 330+ attending!
Christmas Services had 334+ attending!Thanks to Fr. Bruce Laird for his services during Fr. Paul’s sabbaticalMtr. Gretchen has been presiding over services since June wonderfullyChoir continues to grow and thrive with Joe LozierPossible Music Night Fundraiser in the future!Slide16
Church Development
- Doug Sweet
Church Development Committee is active and accomplishing so much!
Two Presentation Dinners in March
O
ver 70 out of our 130 families attended and talked about the future of our ministry.
P
resented survey details to parish.
Recommendation to hire new assistant priest.
Advertised our upcoming Christmas services and activities to local neighborhoods through door hangers.
Visited St. Peters in Rome, GA to understand their development success.Slide17
Church Development
- Doug Sweet
Research has been done to seriously explore capital campaigns in other parishes, as that may be something that would benefit ECA in the future.
In process of finalizing a new electronic sign in front or ECA to better advertise our activities and maximize curb appeal.
Research has been done to set up a bequeathment program for ECA. Slide18
Faith & Spirituality
- Sandi Harden
Christian Education
We
conducted training for Safeguarding God’s Children.All Vestry members, staff and Christian Educators completed the required Safeguarding courses. We have 11 Youth and 3 Adult instructors. Christian Education Instructor training and reference manuals were created. We introduced more intergenerational activities, i.e. All Hallow’s Eve Celebration and advent wreath making.However, Sunday attendance continues to decrease in both youth and adult classes.Slide19
Faith & Spirituality
- Sandi Harden
The Christmas Pageant continues to be successful with very high attendance.
The 4-week Lenten program was well attended. Children's Chapel continues on the 2nd Sunday of the month. Now includes choral performances for special occasions such as the Bishop’s visit.
This year we had five youth confirmed and one adult received.
We held our first annual parish retreat in September at Camp Mikell, which was attended by 43 parishioners. A post retreat survey showed a very high level of satisfaction. We look forward to repeating this successful event in the future!Slide20
Buildings & Grounds
Jr Warden’s Report – Chris Crookless
Renovating
the basement in the Swift Building
. Installed new, better flooring, base molding, Repainted the walls and generally improved an area that needed improving!We are planning to put up a new electronic sign to better advertise ECA to passersby. The application and required county documents are in process. A new roof on the Activities Building and new gutters on the Activities and Swift buildings were installedThanks to Daryl Sundberg and his team. Slide21
Stewardship in 2016
- Bliss Peterson
Stewardship Committee executed
a year-round stewardship program
.Highlighted multiple ministries in 2016:Happy Cookers Ministry with a description of the ministry, a recipe handbook, and a meeting;Servant Ministries with a description of the various ministries under this umbrella and an informational meeting;The Nursery with bulletin insert and appeal for additional volunteersMen’s Group with bulletin insert and encouraged attendance on the fishing tripConducted fall treasure pledge campaign called Living Generously.Slide22
Stewardship in 2016
- Bliss Peterson
Created unique pledge cards which were mailed home with a cover letter
Used
same image with puzzle pieces to show percentage of pledges received (instead of thermometer).Created ECA LIVES GENEROUSLY bulletin board, which included the many missions and ministries happening at ECA as well as distribution of pledges for the parishOffered personal testimonies from Chris Renaud, Trinity Atkinson and Jan Samuel. Also encouraged spontaneous offerings of gratitude for ECA in both services which resulted in significant meaningful sharing by the parish.Current stats: 66 pledges, totaling $166,145.00. Average pledge is $2517.15. 2016 ending stats were 102 pledges totaling $201,848.00, with an average pledge of $1978.90.Slide23
Finance
- Bliss Peterson, Senior Warden
The Financial Committee
met once a month.
Finance Committee Chairperson was Sue TidwellThe ECA Treasurer was Elizabeth WilsonThe Bookkeeper was Jane GrayWe were only $413 over budget for the year 2016, which is great news considering all we have gained this past year. added an entire salary to be able to have an assistant priestcreated additional designated accounts to support our mission trip to the Dominican Republic, the youth mission trip to Louisiana, and a new tradition of a parish retreat in September.Moving forward, Jane, Elizabeth and Sue will be retaining their positions. We will continue to explore electronic giving. Slide24
Budget Analysis
January – December 2016
Accounts
Annual Budget
Total Actual
Annual Budget
2016
2016 YTD
2017
REVENUES
Contribution Income
400100 - Plate Offering
$5,000.00
$5,628.30
$5,000.00
400200 - Pledge Payments
$201,848.00
$196,598.26
$221,915.00
400300 - Non Pledge Payments
$20,000.00
$19,346.10
$20,000.00
Total Contribution Income
$226,848.00
$221,572.66
*
$246,915.00
Other Income
410800 -Interest Income
$0.00
$74.67
$0.00
Total Other Income
$0.00
$74.67
$0.00
Total Revenue
$226,848.00
$221,647.33
*
$246,915.00 Slide25
Budget Analysis
January – December 2016
EXPENSES
Mortgage Expense
500100 - Loan #700028 Principle
$9,878.82
$10,892.16
$9,878.82
500200 - Loan #700028 Interest
$4,774.26
$3,760.92
$4,774.26
Total Mortgage Expense
$14,653.08
$14,653.08
*
$14,653.08
Diocese
500500 - Diocesan Pledge
$19,510.00
$19,510.00
$19,625.00
590500 - Diocesan Functions
$500.00
$136.00
$625.00
Total Diocese
$20,010.00
$19,646.00
*
$20,250.00
"Reach"
510200 - Yard Sale Income
($3,500.00)
($3,500.00)
($3,500.00)
510300 - Outreach Expenses
$12,000.00
$12,000.00
$12,000.00
510400 - Inreach
$1,000.00
$468.20
$1,000.00
590100 - Scrip Program Income
($500.00)
$0.00
($500.00)
Total "Reach"
$9,000.00
$8,968.20
*
$9,000.00 Slide26
Budget Analysis
January – December 2016
Clergy Compensation
520100 -Clergy Salaries
$60,000.00
$60,000.00
$60,000.00
520200 - SECA Rector
$4,590.00
$4,590.00
$4,590.00
520250 - Assistant Priest Salary
$0.00
$0.00
$30,379.00
520300 - Assistant Priest SECA
$0.00
$0.00
$3,788.00
520400 - Mileage & Cell Phone
$2,400.00
$2,400.00
$2,400.00
520500 - Rector Medical Insurance
$19,059.04
$18,099.62
$19,846.20
520600 - Clergy Pension
$11,626.20
$11,626.20
$11,626.20
520601 - Assistant Priest Pension
$0.00
$3,820.00
$8,913.40
520602 - Assistant Priest Health Ins.
$0.00
$0.00
$8,520.00
520603 - Assistant Priest Life Insurance
$0.00
$0.00
$100.00
520650 - Rector Term Life Insurance
$238.50
$238.50
$238.50
520801 - Assistant Priest Housing
$0.00
$0.00
$19,140.00
Total Clergy Compensation
$97,913.74
$100,774.32
*
$169,541.30
Clergy Expense
520725 - Medical Exp Reimbursement
$0.00
$0.00
$0.00
520750 - Misc Exp Reimbursement
$0.00
$0.00
$0.00
520775 - Clergy Cont. Education
$1,000.00
$785.00
$1,000.00
520800 - Supply Clergy Expense
$7,500.00
$3,680.00
******
$0.00
520851 - Deacon Expense
$0.00
$0.00
$0.00
520900 - Rector Discretionary Fund
$0.00
$0.00
$0.00
Total Clergy Expense
$8,500.00
$4,465.00
*
$1,000.00 Slide27
Budget Analysis
January – December 2016
Worship
530100 - Music Director
$15,600.00
$15,100.00
$15,600.00
530150 - Outside Musicians
$1,900.00
$1,450.00
$1,500.00
530200 - Music Choir Supplies
$0.00
$108.00
$0.00
530300 - Piano/Organ Maintenance
$220.00
$220.00
$220.00
530400 - Bulletins and Printing
$250.00
$167.13
$250.00
530500 - Spiritual Life & Acolyte
$500.00
$273.61
$500.00
Total Worship
$18,470.00
$17,318.74
*
$18,070.00
Altar Guild
530700 - Altar Expense
$750.00
$557.90
$750.00
530800 - Flowers
$1,500.00
$1,483.18
$1,500.00
530801 - Flower Income
($2,500.00)
($2,235.00)
($2,500.00)
530900 - Altar Guild Other
$0.00
$0.00
$0.00
Total Altar Guild
($250.00)
($193.92)
*
($250.00)
Evangelism
540400 - Web Page Expenses
$768.00
$247.00
$250.00
Total Evangelism
$768.00
$247.00
*
$250.00 Slide28
Budget Analysis
January – December 2016
Office & Admin Expenses
550100 - Checking Account Service Charge
$0.00
$110.29
$0.00
550200 - Parish Administrator Expense
$11,500.00
$11,676.00
$11,500.00
550300 - Telephone & Internet Exp.
$1,300.00
$1,090.64
$1,200.00
550400 - Office Expenses - Copier lease
$2,680.00
$2,680.00
$3,640.00
550500 - Postage
$200.00
$149.08
$200.00
550700 - General Supplies
$0.00
$0.00
$0.00
550800 - Equipment Repairs
$0.00
$0.00
$0.00
Total Office& Adm. Expenses
$15,680.00
$15,706.01
*
$16,540.00
Parish Life
560300 - Coffee Hour
$200.00
$125.77
$200.00
560400 - Parish Life Expenses
$1,000.00
$1,002.36
$1,000.00
560500 - Membership Directory Exp.
$100.00
$0.00
$100.00
560600 - Stewardship and CDC
$400.00
$115.95
$500.00
560700 - Vestry Activities
$1,500.00
$1,198.21
$500.00
Total Parish Life
$3,200.00
$2,442.29
*
$2,300.00 Slide29
Budget Analysis
January – December 2016
Building and Grounds
570100 - Fire & Liability Insurance
$4,350.00
$4,786.90
$4,350.00
570200 - Propane Gas
$1,300.00
$673.51
$1,300.00
570201 - Garbage & Recycle Exp.
$370.80
$370.80
$370.80
570202 - Power
$7,500.00
$7,266.45
$7,500.00
570203 - Water
$500.00
$1,400.28
$500.00
570300 - Maintenance Exp. Equipment
$750.00
$459.88
$500.00
570400 - Maintenance Exp. Buildings
$750.00
$184.74
$500.00
570500 - Custodian
$4,140.00
$4,140.00
$4,140.00
570501 - Cleaning Supplies
$500.00
$618.95
$500.00
570600 - Grounds & Landscape Exp.
$5,000.00
$4,860.00
$5,000.00
570700 - Pest Control
$2,000.00
$2,227.00
$2,000.00
Total Building and Grounds
$27,160.80
$26,988.51
*
$26,660.80 Slide30
Budget Analysis
January – December 2015
Christian Education
580200 - Adult Education Exp.
$250.00
$319.00
$250.00
580300 - Youth Christian Ed. Exp.
$750.00
$767.32
$750.00
580400 - Nursery Supplies
$100.00
$84.07
$100.00
580500 - Nursery Worker Exp.
$4,680.00
$4,430.00
$4,680.00
580600 - Youth Coordinator Compensation
$4,500.00
$4,500.00
$4,500.00
580601 - Youth Expenses
$2,000.00
$945.47
$1,000.00
Total Christian Education
$12,280.00
$11,045.86
*
$11,280.00
Total Expenses
$227,385.62
$222,061.09
*
$289,295.18
Net Total
($537.62)
($413.76)
*
($42,380.18)Slide31
Assistant Priest’s Report
– The Rev. Gretchen Ratterree
Looking back on the six months I have been with you….
During the summer
a Confirmation Class was offered to meet weekly. As a result, when the Bishop came, we had five youth who were confirmed. Before the summer was out, we had filled all of our Christian Ed. positions. In August, a teacher training day that included training for Safeguarding God’s Children was offered and attended by 20 people! In November the ladies of ECW had their own weekend get-away. We had a spectacular time.Our Daughters of the King chapter is a stage of reorganization and I am meeting and working with these wonderfully spirit-filled ladies at their monthly meetings. Slide32
Assistant Priest’s Report
– The Rev. Gretchen Ratterree
In 2017
We will have
a class for adults seeking confirmation. This class will begin on January 22Fr. Paul and I will be working on a bible study for Wednesday Eucharist. On Wednesdays, our “Let the Spirit Move You” class will move indoors and it, too, will have a bible study/spiritual study component. Many thanks to each of you for welcoming me so fully into the arms of this faith community! Just as Indiana Jones when confronted with the daunting task of choosing wisely, the holy grail of Christ, I am convinced that when answering God’s call to come to ECA I have chosen wisely. Slide33
Rector’s Report – The Rev. Paul McCabe
The
year 2016 has flown by and we have accomplished many incredible things in the life of Annunciation and our ministry and mission we are called to do in the world around us.
We
were able to hire a full time assistant priest! Mother Gretchen has fit right into the parish ministry and mission and her presence among us is great benefit to ECA.We were able to implement Saturday night and Wednesday noon Eucharist services as well as continuing our Wednesday night services. For the first time in the life of ECA, we mounted an international mission trip to the Dominican Republic with 11 members. Slide34
Rector’s Report – The Rev. Paul McCabe
We have Wireless Internet!!!
IN
ALL
THE BUILDINGS!Slide35
Rector’s Report – The Rev. Paul McCabe
Our budget approved by the Vestry is challenging, but we have proven 2 years in a row now that we have been able to raise the funds necessary to accomplish the goals we set before us.
I
also want to take this opportunity to thank each and every member of the parish, Ministry leaders, the Vestry and my family for making my role as spiritual leader and rector an incredible job to have
. A special thank you to our Sr. Warden Bliss Peterson for doing such an amazing job during my sabbatical and for our outgoing Vestry members who will be missed for their incredible work accomplished in their time on Vestry.I am honored to serve and be served as rector at Annunciation and look forward to our continued future together.