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2017 Annual Parish Meeting Agenda 2017 Annual Parish Meeting Agenda

2017 Annual Parish Meeting Agenda - PowerPoint Presentation

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2017 Annual Parish Meeting Agenda - PPT Presentation

I Opening prayer at 9 00am   Election or appointment of secretary for the meeting reading of 2016 minutes Appointment of 3 tellers to count the votes one of them designated chairperson ID: 587313

2016 500 amp 000 500 2016 000 amp total parish youth eca report budget assistant services exp life vestry

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Slide1

2017 Annual Parish Meeting Agenda

I. Opening

prayer at 9:

00am

 

Election

or appointment of secretary for the meeting / reading of

2016 minutes

Appointment

of 3

tellers to count the votes, one of them designated chairperson.

The

results of the election shall be declared by the presiding officer and shall be recorded

in

the minutes by the secretary before adjournment of the meeting

Election

of nominees &

voting

Finance

& Stewardship report (

2017

Budget- approved by Vestry

)

Report

of the Vestry (required by Canon 33, section 2) and parish

organizations

Report

of the

Wardens

Election

Results, appoint 3 delegates to Annual Council (run-off vote if needed

)

Rector’s

report

Misc

. business and presentations (run off results if needed,

Q & A also)

Prayer

and

benediction

AdjournmentSlide2

Annual Parish Report 2016Slide3

Rector

The Reverend Paul C.

McCabe

Assistant Priest

The Reverend Gretchen RatterreePriest Associate (retired)The Reverend Bruce Laird WardensBliss Peterson– Sr. WardenChris Crookless– Jr. Warden VestryPam Bell- SecretaryCal BeckKatie DunlapSandi HardenRick HornerRon SedgleyDoug SweetLaura Crookless – Clerk of the Vestry

2016Slide4

Table of Contents

Vestry Reports

Parish Life – Rick Horner

Reach – Katie Dunlap

Youth – Katie DunlapCommunications – Cal BeckServant Ministries – Pam BellWorship – Ron SedgleyChurch Development – Doug SweetFaith & Spirituality – Sandi HardenWarden’s ReportsJR Warden – Buildings & Grounds – Chris CrooklessSR Warden – Finance and Stewardship– Bliss PetersonAssistant Priest’s ReportMtr. Gretchen Ratterree

Rector’s ReportFr. Paul McCabeSlide5

St. Martha’s Guild continues to plan, organize & implement a multitude of baptismal & funeral receptions with efficiency & great hospitality.

Coffee

Hour continues to function well and is our opportunity to show hospitality to one another and our guests who come to be with us

The Tea Time Ladies held their 3rd Annual Tea in February to great success

Parish Life in 2016 – Rick HornerSlide6

ECW has had many fun events including painting classes,

and their first ever weekend retreat to a lake

house.

The

ECA Men’s Group had another great fishing trip to Florida along with other

get-togethers

and minor work projects throughout the year.

Parish Life in 2016

– Rick HornerSlide7

Reach in 2016

- Katie Dunlap

Reach continues to support the Men's and Women's

ExtensionsDesi Doucet coordinating the Women's Extension Doug Sweet coordinating the Men’s Extension. We supported Emmaus House with a toy drive, a grandparents dinner and more. Reach provided lunch for Church of the Common Ground many times throughout 2016. A Fall Yard Sale and a Spring Yard Sale took place to raise money for Reach and made over $8,000. Slide8

Reach in 2016

Many “Firsts” in 2016

Our

first summer day camp, Open Hearts Project, was introduced as a one day a week camp for the homeless in our community. Our first mission trip to the Dominican Republic in July was a huge success. We supplied turkey dinners to 5 homeless families in our community for the first time. Our first giving tree to supply Christmas for a homeless family. We were introduced to Adopt a Flood Family in Baton Rouge and met many of the needs for those victims. Desi Doucet organized and delivered donations. Slide9

Youth in 2016

– Katie Dunlap

Youth Director Rachel

Cangemi kept the youth busy with fun activities throughout the year including pizza parties, bowling, lock-ins, and more!Mission Trip to Louisiana in JulyYouth participated in many Service Opportunities like dinners at The Extension & Emmaus House activitiesSlide10

Shrove Tuesday Pancake Dinner & Cheesecake Sales were successful fundraisers

Youth Sundays!

Youth taking on more roles at ECA

2 Youth Members on the Stewardship Committee

Youth Lectors Youth in 2016 Slide11

Communications

- Cal Beck

New Website!

Better equipped to deal with our growing parish

Sound System installedNew ECA Name BadgesCommunications Committee createdHas met twice so far, with much accomplishedDoor hanger project completedSlide12

Servant Ministries in 2016

-Pam Bell

Happy Cookers prepared meals and delivered them to parishioners who needed this support.

Journeys continued to provide support for members going through loss.

Visiting Eucharistic Ministry – Volunteers reached out to, visited, and shared communion with members who were not able to attend church services.

There were 13 home communion visits in 2016

Family visits and other acts of family support were made when needed. Hospital visits were done mostly by our priests with a few follow up visits done by parishioners. Slide13

Servant Ministries in 2016

Memorials were held for loved ones throughout the year.

There were 6 burial committals in 2016

DOK has done a tremendous job hosting families at memorial services and receptions.

Jan Thurmond continued to send cards to parishioners who are celebrating events and for other events. On average each month 35-40 cards were sent.

Transportation – Volunteers faithfully provided transportation to and from church to members needing this support. Slide14

Worship in 2016

- Ron Sedgley

New Worship

Services!

Saturday Service with Eucharist, started September with a fellowship event following.Wednesday Noon Service with Eucharist began in SeptemberAltar Guild & Worship support training conducted by Foster Peterson & Horace Higgins Sanctuary AmplificationWork on sanctuary amplification is 95% complete. A special microphone has been placed at the Lectern podium & additional lighting is also being consideredSlide15

Worship in 2016

Holy Week & Christmas services were successful with a packed house

Easter Sunday had 330+ attending!

Christmas Services had 334+ attending!Thanks to Fr. Bruce Laird for his services during Fr. Paul’s sabbaticalMtr. Gretchen has been presiding over services since June wonderfullyChoir continues to grow and thrive with Joe LozierPossible Music Night Fundraiser in the future!Slide16

Church Development

- Doug Sweet

Church Development Committee is active and accomplishing so much!

Two Presentation Dinners in March

O

ver 70 out of our 130 families attended and talked about the future of our ministry.

P

resented survey details to parish.

Recommendation to hire new assistant priest.

Advertised our upcoming Christmas services and activities to local neighborhoods through door hangers.

Visited St. Peters in Rome, GA to understand their development success.Slide17

Church Development

- Doug Sweet

Research has been done to seriously explore capital campaigns in other parishes, as that may be something that would benefit ECA in the future.

In process of finalizing a new electronic sign in front or ECA to better advertise our activities and maximize curb appeal.

Research has been done to set up a bequeathment program for ECA. Slide18

Faith & Spirituality

- Sandi Harden

Christian Education

We

conducted training for Safeguarding God’s Children.All Vestry members, staff and Christian Educators completed the required Safeguarding courses. We have 11 Youth and 3 Adult instructors. Christian Education Instructor training and reference manuals were created. We introduced more intergenerational activities, i.e. All Hallow’s Eve Celebration and advent wreath making.However, Sunday attendance continues to decrease in both youth and adult classes.Slide19

Faith & Spirituality

- Sandi Harden

The Christmas Pageant continues to be successful with very high attendance.

The 4-week Lenten program was well attended. Children's Chapel continues on the 2nd Sunday of the month. Now includes choral performances for special occasions such as the Bishop’s visit.

This year we had five youth confirmed and one adult received.

We held our first annual parish retreat in September at Camp Mikell, which was attended by 43 parishioners. A post retreat survey showed a very high level of satisfaction. We look forward to repeating this successful event in the future!Slide20

Buildings & Grounds

Jr Warden’s Report – Chris Crookless

Renovating

the basement in the Swift Building

. Installed new, better flooring, base molding, Repainted the walls and generally improved an area that needed improving!We are planning to put up a new electronic sign to better advertise ECA to passersby. The application and required county documents are in process. A new roof on the Activities Building and new gutters on the Activities and Swift buildings were installedThanks to Daryl Sundberg and his team. Slide21

Stewardship in 2016

- Bliss Peterson

Stewardship Committee executed

a year-round stewardship program

.Highlighted multiple ministries in 2016:Happy Cookers Ministry with a description of the ministry, a recipe handbook, and a meeting;Servant Ministries with a description of the various ministries under this umbrella and an informational meeting;The Nursery with bulletin insert and appeal for additional volunteersMen’s Group with bulletin insert and encouraged attendance on the fishing tripConducted fall treasure pledge campaign called Living Generously.Slide22

Stewardship in 2016

- Bliss Peterson

Created unique pledge cards which were mailed home with a cover letter

Used

same image with puzzle pieces to show percentage of pledges received (instead of thermometer).Created ECA LIVES GENEROUSLY bulletin board, which included the many missions and ministries happening at ECA as well as distribution of pledges for the parishOffered personal testimonies from Chris Renaud, Trinity Atkinson and Jan Samuel. Also encouraged spontaneous offerings of gratitude for ECA in both services which resulted in significant meaningful sharing by the parish.Current stats: 66 pledges, totaling $166,145.00. Average pledge is $2517.15. 2016 ending stats were 102 pledges totaling $201,848.00, with an average pledge of $1978.90.Slide23

Finance

- Bliss Peterson, Senior Warden

The Financial Committee

met once a month.

Finance Committee Chairperson was Sue TidwellThe ECA Treasurer was Elizabeth WilsonThe Bookkeeper was Jane GrayWe were only $413 over budget for the year 2016, which is great news considering all we have gained this past year. added an entire salary to be able to have an assistant priestcreated additional designated accounts to support our mission trip to the Dominican Republic, the youth mission trip to Louisiana, and a new tradition of a parish retreat in September.Moving forward, Jane, Elizabeth and Sue will be retaining their positions. We will continue to explore electronic giving. Slide24

Budget Analysis

January – December 2016

 

 

Accounts

Annual Budget 

Total Actual

 

Annual Budget

 

 

 

2016

 

2016 YTD

 

2017

REVENUES

Contribution Income

400100 - Plate Offering

$5,000.00

$5,628.30

$5,000.00

400200 - Pledge Payments

$201,848.00

$196,598.26

$221,915.00

400300 - Non Pledge Payments

$20,000.00

$19,346.10

$20,000.00

Total Contribution Income

$226,848.00

$221,572.66

*

$246,915.00

Other Income

410800 -Interest Income

$0.00

$74.67

$0.00

Total Other Income

$0.00

$74.67

$0.00

Total Revenue

$226,848.00

$221,647.33

*

$246,915.00 Slide25

Budget Analysis

January – December 2016

EXPENSES

Mortgage Expense

500100 - Loan #700028 Principle

$9,878.82

$10,892.16

$9,878.82

500200 - Loan #700028 Interest

$4,774.26

$3,760.92

$4,774.26

Total Mortgage Expense

$14,653.08

$14,653.08

*

$14,653.08

Diocese

500500 - Diocesan Pledge

$19,510.00

$19,510.00

$19,625.00

590500 - Diocesan Functions

$500.00

$136.00

$625.00

Total Diocese

$20,010.00

$19,646.00

*

$20,250.00

"Reach"

510200 - Yard Sale Income

($3,500.00)

($3,500.00)

($3,500.00)

510300 - Outreach Expenses

$12,000.00

$12,000.00

$12,000.00

510400 - Inreach

$1,000.00

$468.20

$1,000.00

590100 - Scrip Program Income

($500.00)

$0.00

($500.00)

Total "Reach"

$9,000.00

$8,968.20

*

$9,000.00 Slide26

Budget Analysis

January – December 2016

Clergy Compensation

520100 -Clergy Salaries

$60,000.00

$60,000.00

$60,000.00

520200 - SECA Rector

$4,590.00

$4,590.00

$4,590.00

520250 - Assistant Priest Salary

$0.00

$0.00

$30,379.00

520300 - Assistant Priest SECA

$0.00

$0.00

$3,788.00

520400 - Mileage & Cell Phone

$2,400.00

$2,400.00

$2,400.00

520500 - Rector Medical Insurance

$19,059.04

$18,099.62

$19,846.20

520600 - Clergy Pension

$11,626.20

$11,626.20

$11,626.20

520601 - Assistant Priest Pension

$0.00

$3,820.00

$8,913.40

520602 - Assistant Priest Health Ins.

$0.00

$0.00

$8,520.00

520603 - Assistant Priest Life Insurance

$0.00

$0.00

$100.00

520650 - Rector Term Life Insurance

$238.50

$238.50

$238.50

520801 - Assistant Priest Housing

$0.00

$0.00

$19,140.00

Total Clergy Compensation

$97,913.74

$100,774.32

*

$169,541.30

Clergy Expense

520725 - Medical Exp Reimbursement

$0.00

$0.00

$0.00

520750 - Misc Exp Reimbursement

$0.00

$0.00

$0.00

520775 - Clergy Cont. Education

$1,000.00

$785.00

$1,000.00

520800 - Supply Clergy Expense

$7,500.00

$3,680.00

******

$0.00

520851 - Deacon Expense

$0.00

$0.00

$0.00

520900 - Rector Discretionary Fund

$0.00

$0.00

$0.00

Total Clergy Expense

$8,500.00

$4,465.00

*

$1,000.00 Slide27

Budget Analysis

January – December 2016

Worship

530100 - Music Director

$15,600.00

$15,100.00

$15,600.00

530150 - Outside Musicians

$1,900.00

$1,450.00

$1,500.00

530200 - Music Choir Supplies

$0.00

$108.00

$0.00

530300 - Piano/Organ Maintenance

$220.00

$220.00

$220.00

530400 - Bulletins and Printing

$250.00

$167.13

$250.00

530500 - Spiritual Life & Acolyte

$500.00

$273.61

$500.00

Total Worship

$18,470.00

$17,318.74

*

$18,070.00

Altar Guild

530700 - Altar Expense

$750.00

$557.90

$750.00

530800 - Flowers

$1,500.00

$1,483.18

$1,500.00

530801 - Flower Income

($2,500.00)

($2,235.00)

($2,500.00)

530900 - Altar Guild Other

$0.00

$0.00

$0.00

Total Altar Guild

($250.00)

($193.92)

*

($250.00)

Evangelism

540400 - Web Page Expenses

$768.00

$247.00

$250.00

Total Evangelism

$768.00

$247.00

*

$250.00 Slide28

Budget Analysis

January – December 2016

Office & Admin Expenses

550100 - Checking Account Service Charge

$0.00

$110.29

$0.00

550200 - Parish Administrator Expense

$11,500.00

$11,676.00

$11,500.00

550300 - Telephone & Internet Exp.

$1,300.00

$1,090.64

$1,200.00

550400 - Office Expenses - Copier lease

$2,680.00

$2,680.00

$3,640.00

550500 - Postage

$200.00

$149.08

$200.00

550700 - General Supplies

$0.00

$0.00

$0.00

550800 - Equipment Repairs

$0.00

$0.00

$0.00

Total Office& Adm. Expenses

$15,680.00

$15,706.01

*

$16,540.00

Parish Life

560300 - Coffee Hour

$200.00

$125.77

$200.00

560400 - Parish Life Expenses

$1,000.00

$1,002.36

$1,000.00

560500 - Membership Directory Exp.

$100.00

$0.00

$100.00

560600 - Stewardship and CDC

$400.00

$115.95

$500.00

560700 - Vestry Activities

$1,500.00

$1,198.21

$500.00

Total Parish Life

$3,200.00

$2,442.29

*

$2,300.00 Slide29

Budget Analysis

January – December 2016

Building and Grounds

570100 - Fire & Liability Insurance

$4,350.00

$4,786.90

$4,350.00

570200 - Propane Gas

$1,300.00

$673.51

$1,300.00

570201 - Garbage & Recycle Exp.

$370.80

$370.80

$370.80

570202 - Power

$7,500.00

$7,266.45

$7,500.00

570203 - Water

$500.00

$1,400.28

$500.00

570300 - Maintenance Exp. Equipment

$750.00

$459.88

$500.00

570400 - Maintenance Exp. Buildings

$750.00

$184.74

$500.00

570500 - Custodian

$4,140.00

$4,140.00

$4,140.00

570501 - Cleaning Supplies

$500.00

$618.95

$500.00

570600 - Grounds & Landscape Exp.

$5,000.00

$4,860.00

$5,000.00

570700 - Pest Control

$2,000.00

$2,227.00

$2,000.00

Total Building and Grounds

$27,160.80

$26,988.51

*

$26,660.80 Slide30

Budget Analysis

January – December 2015

Christian Education

580200 - Adult Education Exp.

$250.00

$319.00

$250.00

580300 - Youth Christian Ed. Exp.

$750.00

$767.32

$750.00

580400 - Nursery Supplies

$100.00

$84.07

$100.00

580500 - Nursery Worker Exp.

$4,680.00

$4,430.00

$4,680.00

580600 - Youth Coordinator Compensation

$4,500.00

$4,500.00

$4,500.00

580601 - Youth Expenses

$2,000.00

$945.47

$1,000.00

Total Christian Education

$12,280.00

$11,045.86

*

$11,280.00

Total Expenses

$227,385.62

$222,061.09

*

$289,295.18

Net Total

($537.62)

($413.76)

*

($42,380.18)Slide31

Assistant Priest’s Report

– The Rev. Gretchen Ratterree

Looking back on the six months I have been with you….

During the summer

a Confirmation Class was offered to meet weekly. As a result, when the Bishop came, we had five youth who were confirmed. Before the summer was out, we had filled all of our Christian Ed. positions. In August, a teacher training day that included training for Safeguarding God’s Children was offered and attended by 20 people! In November the ladies of ECW had their own weekend get-away. We had a spectacular time.Our Daughters of the King chapter is a stage of reorganization and I am meeting and working with these wonderfully spirit-filled ladies at their monthly meetings. Slide32

Assistant Priest’s Report

– The Rev. Gretchen Ratterree

In 2017

We will have

a class for adults seeking confirmation. This class will begin on January 22Fr. Paul and I will be working on a bible study for Wednesday Eucharist. On Wednesdays, our “Let the Spirit Move You” class will move indoors and it, too, will have a bible study/spiritual study component. Many thanks to each of you for welcoming me so fully into the arms of this faith community! Just as Indiana Jones when confronted with the daunting task of choosing wisely, the holy grail of Christ, I am convinced that when answering God’s call to come to ECA I have chosen wisely. Slide33

Rector’s Report – The Rev. Paul McCabe

The

year 2016 has flown by and we have accomplished many incredible things in the life of Annunciation and our ministry and mission we are called to do in the world around us.

We

were able to hire a full time assistant priest! Mother Gretchen has fit right into the parish ministry and mission and her presence among us is great benefit to ECA.We were able to implement Saturday night and Wednesday noon Eucharist services as well as continuing our Wednesday night services. For the first time in the life of ECA, we mounted an international mission trip to the Dominican Republic with 11 members. Slide34

Rector’s Report – The Rev. Paul McCabe

We have Wireless Internet!!!

IN

ALL

THE BUILDINGS!Slide35

Rector’s Report – The Rev. Paul McCabe

Our budget approved by the Vestry is challenging, but we have proven 2 years in a row now that we have been able to raise the funds necessary to accomplish the goals we set before us.

I

also want to take this opportunity to thank each and every member of the parish, Ministry leaders, the Vestry and my family for making my role as spiritual leader and rector an incredible job to have

. A special thank you to our Sr. Warden Bliss Peterson for doing such an amazing job during my sabbatical and for our outgoing Vestry members who will be missed for their incredible work accomplished in their time on Vestry.I am honored to serve and be served as rector at Annunciation and look forward to our continued future together.