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Creating and Implementing a Sacramental Records Handbook Creating and Implementing a Sacramental Records Handbook

Creating and Implementing a Sacramental Records Handbook - PowerPoint Presentation

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Uploaded On 2018-01-18

Creating and Implementing a Sacramental Records Handbook - PPT Presentation

By Claire Galloway Jenkins CA Association of Catholic Diocesan Archivists July 2014 Why have a handbook To guide the correct procedure of maintaining these extremely valuable records Step 1 ID: 624623

components handbook records sacramental handbook components sacramental records registers information step required data general baptism diocese recordedsource law canon

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Slide1

Creating and Implementing a Sacramental Records Handbook

By: Claire Galloway Jenkins, C.A.

Association of Catholic Diocesan Archivists

July 2014Slide2

Why have a handbook?

To guide the correct procedure of maintaining these extremely valuable recordsSlide3

Step 1:

Research other sacramental records handbooks.Slide4

Dioceses with Sacramental Records Handbooks

Archdiocese of Cincinnati

Diocese of Dallas

Diocese of Charleston

Archdiocese of BaltimoreDiocese of FargoArchdiocese of AtlantaSlide5

Components of the Handbook:

Foreword

Establishes credibilitySlide6

Components of the Handbook:Introduction

O

verviewSlide7

Components of the Handbook:General Norms of Canon Law

Canon law governs the use and maintenance of sacramental records

“norms” = the individual rules of the Code of Canon LawSlide8

Components of the Handbook:Registers in General

Types:

Baptism (required)

Marriage (required)

Confirmation (required)Death (required)First Communion (optional)Other registers (optional)

Preservation Slide9

Components of the Handbook:Data Entry in General

Entries are recorded in chronological orderSlide10

Components of the Handbook:General Changes and Additions

Data is official and permanent

There is a correct way to make

changesMajor changes vs. minor changesNon-permitted changesSlide11

Components of the Handbook:Certificates

Content should be an exact

duplicate

of the data in the

sacramental register

Missing recordsSlide12

Components of the Handbook:Baptismal Registers

Information to be recorded

Source for creating the record = Sacristy Record of Baptism

Changes and additions to baptismal entries

Types of baptismAdoption and baptismSlide13

Components of the Handbook:Confirmation Registers

Information to be recorded

Notify the church of baptismSlide14

Components of the Handbook:Marriage Registers

Information to be recorded

Source of data =

premarital fileNotify the church of baptismConvalidation

Sanation

Dispensations and

annulments

Premarital filesSlide15

Components of the Handbook:Death Registers

Information to be recorded

Source of data = funeral director

No need to notify the church of baptismSlide16

Components of the Handbook:Communion Registers

Information to be recorded

Not required to

be retained or reportedSlide17

Components of the Handbook:Appendices

Sample entries

Resources Slide18

Step 2:

Draft a handbook for your diocese.Slide19

Step 3:

Seek review of the handbook.Slide20

Suggested Review Group

Chancellor

Tribunal director

ParishSOFT

staff membersOther diocesan archivistsSlide21

Step 4:

Formally approve the handbookSlide22

Approval at the highest level

Executive group at your diocese

Archbishop or bishopSlide23

Step 5:

Promote the handbook.Slide24

Outreach

Presentations to business managers

Presentations at deanery meetingsSlide25

Support

Timely turnaround with reference requests

Develop a good relationship with your TribunalSlide26

Training

Methods:

In-person training

Online videos

Topics:“Sacramental Records 101” – the basics“Sacramental Records 201” – advancedOffer training regularlySlide27

Contact Information

Claire Galloway Jenkins, C.A.

(404) 920-7692

cjenkins@archatl.com