SharePoint for Oxford: - PowerPoint Presentation

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Uploaded On 2016-03-05

SharePoint for Oxford: - PPT Presentation

Briefing Session Ian Senior OUCS Nexus Team Todays talk Overview of SharePoint Overview of early adopters brief Committee site example Useful features and integration with MS Office components ID: 243260

sharepoint site sites document site sharepoint document sites calendars meeting work documents committee outlook library email announcements alerts rss workspace feeds oucs

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Slide1

SharePoint for Oxford:Briefing Session

Ian Senior

OUCS Nexus TeamSlide2

Today’s talk

Overview of SharePoint

Overview of early adopters brief

‘Committee’ site example

Useful features and integration with MS Office components

Demo

QuestionsSlide3

What is SharePoint?

Microsoft Office SharePoint Server 2007 is a platform for sharing information and working together in teams and communities: it helps manage people-driven processes

It provides comprehensive content management and university-wide search, which will help accelerate shared business processes, and facilitate information-sharing

It provides an infrastructure which gives users the tools to easily create their own workspaces and share information across teams

SharePoint does not replace public-facing web sitesSlide4

SharePoint RolesSlide5

What benefits will SharePoint provide?

Document management:

Versioning on documents

Check-in/out

Single

authoritive

document

Removes email and versioning issues

Can create and use templates

Provides document metadata

Search feature available

Group collaboration

Many people can interact, discuss and work all within SharePoint

Privacy of information but 24/7 web access

Owners determine who can see and use a site

External collaborators will be able to see and use sites if site owner allows access

Group communication

RSS

Alerts

Discussion areas

Nexus email integration

Shared calendars and Nexus calendar integrationSlide6

Early Adopters Call

1,500 discrete SharePoint sites, are available across the collegiate University, in the following areas:

Committee work, including meeting scheduling and document sharing (300 sites);

Collaborative research (500 sites);

Student/University clubs and societies, especially their internal management (100 clubs);

Personal intranet sites ("

MySites

") to enable sharing of documents and other forms of collaboration (500 My Sites).Slide7

Early Adopter Call

OUCS seeks to maximise the impact of the pilot service;

Any section of the University can apply for sites;

Ensure appropriate representation of activities and constituent parts of the University;

Be assured of demonstrable support from participating units;

Early adopters chosen by OUCS management committee;

Early adopters expected to participate in the evaluation process.Slide8

Expressions of interest

You should provide the following information:

Summary of the specific activities to be supported by SharePoint, whether research, committee, society work, or individual user profiles(via “

MySites

”);

An indication of the sites life-span;

The names of individuals who will be:

Service Contact, responsible for provisioning sites

Site Sponsor, responsible for overseeing the development of one or more sites within a unit;

ITSS member responsible for providing local support and bespoke training within a unit. Slide9

Do I…? Can I…?

Need to be using Nexus E-mail in order to use Nexus SharePoint?

No you do not, but you do need your SSO account to be activated first.

Can Colleges use SharePoint?

Yes, its open to Colleges to use.

If I'm already using

Weblearn

for a research project / committee will I have to move to SharePoint?

No, we won’t make you move to SharePoint.

Can we request other site types?

We are only building 4 site types in the pilot project.

Can I use it for my public web site?

No, SharePoint does not replace public

web sites.Slide10

What will be provided?

SharePoint site comprises of:

A site collection with 5GB quota of space including recycle bins (x2)

Oxford styled template for your site type

Owner access to the site – edit and design roles

Standard SharePoint features e.g. document library etc.

Nexus e-mail integration

CalendarsSlide11

What’s in a basic SharePoint site?

Shared document library

Calendar

Tasks

Discussion

Lists

Announcements

Group/people managementSlide12

Site additions

Self created sub-sites such as ‘Meeting Work Space’ and ‘Document Work Space’. These are transient sites created by site owner

Other possible sub-sites include Wiki and Blog sites. Slide13

Generic Oxford Committee Site

Intro section

Remit

Announcements

Calendar

Contact Details (– chair, secretary or admin)

Committee Members

SharePoint for Oxford: - PowerPoint Presentation

SharePoint for Oxford: - PPT Presentation

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