PRESENTER PROVINCIAL MANAGER NORTHERN CAPE Mr AP Mvula 1 CONTENT Provincial Overview Civic Services Immigration Affairs Port Control Human Resource Management and Labour Relations ID: 646328
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Slide1
STATUS OF THE NORTHERN CAPE PROVINCE
PRESENTER: PROVINCIAL MANAGER NORTHERN CAPEMr. A.P Mvula
1Slide2
CONTENTProvincial Overview
Civic ServicesImmigration AffairsPort Control Human Resource Management and Labour Relations
Counter Corruption and Security
Services
Finance and Supply Chain MattersAchievements and Challenges
2Slide3
PROVINCIAL OVERVIEWStatistics South Africa (STATSSA) 2011 census estimates the population
of the province at 1,166 700, however the mid-year population estimates of 2016 indicates a provincial population growth of 27 080 increasing the total population to 1,193 780. The unemployment rate in the province is at 32.0% which an increased of 2.4% from the previous census of 2011, whereas that of national is 26,5%.
The
literacy rate is estimated at 23%. The surface area of the province is 372 889 km², 30,5% of the country’s total land mass.
About 56%, of the provincial population speaks Afrikaans, the other languages include;
Setswana 33%,
Xhosa 5%,
English 2%,Khoisan 2% andThe minority language being Sesotho with 1%.
3Slide4
PROVINCIAL OVERVIEW continue…The province is fast becoming an economic hub with
a growing tourism and adventure sports industry. The economy of our fledgling province relies heavily on tourism, and the province is a gateway to the Kgalagadi
Transfrontier
Park, Augrabies National Park , the flowers of Namakwaland, the Richtersveld and
Namibia
At
Hakskeenpan in the Northern Cape, the ambitious Bloodhound Project will attempt to break the world land speed record in 2017/18.The Southern African Largest Telescope (SALT) Plant in SutherlandThe Square Kilometre Array (SKA) in CarnarvonSolar plants in Upington,
Pofadder
,
Groblershoop , Kathu, Postmasburg, and Prieska Principal industries are mining (including quarrying). The mining industry make up 7% of RSA’s total mining value and contributes 23.4% to the province’s total economy. Farmers contribute 6.1% of RSA’s agriculture, but only make up 6.6% of the province's economy and construction contributes 2.6%In terms of employment by industry, the Formal sector (non-agricultural) employment had a decrease of -0.2%, whilst the Informal sector (non-agricultural) had an increase of 0.4%. Agriculture had an increase of 6.9% in the employment rate.
4Slide5
PROVINCIAL DEMOGRAPHICS AS PER MID YEAR ESTIMATE 2016
District Municipality
Local Municipality
²m Land mass
Population
Frances Baard
Sol
Plaatje
3145
255 351
Dikgatlhong
7315
48 164
Phokwane83460 168Magareng154224 059Sub total412836387 741Pixley ka SemeEmthanjeni1347245 404Renosterberg552711 818Umsobomvu681930 883Thembelihle802316 230Kareeberg1770212 772Ubuntu2038919 471Siyancuma1675335 941Siyathemba1472523 075Sub total8103410195 595
5Slide6
District Municipality
Local Municipality
²m Land mass
Population
John
Taolo
Gaetsewe
Ga-
segonyana
4492
104 408
Joe
Morolong2017284 201Gamagara261953 656Sub total327283242 265ZF Mgcawu//Khara Hais21780100 282!Kheis1110716 566Tsantsabane18333
39 345
Mier224686 879Kai !Garib2635868 929Kgatelopele247820 691Sub total6102524252 692
PROVINCIAL DEMOGRAPHICS AS PER MID YEAR ESTIMATE 2016 continue
6Slide7
District Municipality
Local Municipality
²m Land mass
Population
Namakwa
Hantam
36128
21 342
Nama
Khoi
17989
46 512
Karoo Hoogland3227413 069Richtersveld960812 487Khâi Ma1662812 473Kamiesberg142109605Sub total 6126836115 488Provincial Total293728881 193 780PROVINCIAL DEMOGRAPHICS AS PER MID YEAR ESTIMATE 2016 continue District Municipality²m Land massPopulation CommentFrances Baard12836387 741Most densely populatedPixley ka Seme103410195 595Largest land massJohn Taolo Gaetsewe27283
242 264
ZF Mgcawu102524252 692Namakwa126836115 488Lowest population 7Slide8
SENIOR MANAGEMENT STRUCTURE
Provincial Manager
Mr. Abednego
Mvula
Director Finance and Support
Mr. O
Choche
District Manager Operations
Frances Baard
Mr. RJ Abrams
1 Large Office
2 Medium Offices
3 Small Offices
6 Health FacilitiesAct. District Manager OperationsPixley ka SemeMr. RJ AbramsAct. District Manager OperationsZ F McgawuMr. N MakeyAct District Manager OperationsNamakwaMr. N MakeyDistrict Manager OperationsJT GaetseweVacant 2 Medium Offices3 Small Offices7 Health Facilities1 Large Office1 Medium Office1 Small Office7 Health Facilities2 Medium Offices5 Health Facilities1 Large Office3 Health Facilities8Slide9
NORTHERN CAPE FOOTPRINT
Services
Frances Baard
Pixley
ka
Seme
JT
Gaetsewe
ZF
Mgcawu
NamakwaTotalLocal Offices Large101103Local Offices Medium220127Local Offices Small 120104Local Offices Small (Thusong Centres)11
0
002Civic Service Offices5513216Online Health Facilities6746
5
28
Mobile Offices
3
2
2
3
2
12
Ports of Entry
0
0
2
5
4
11
Total
14
14
9
17
13
67
9Slide10
FOOTPRINT ILLUSTRATION
SpringbokCalvinia
De Aar
Prieska
Postmasburg
Pampierstad
Jan
Kempdorp
Upington
Kuruman
KimberleyGroblershoopCarnarvon
Douglas
Galeshewe
Barkly WestColesbergBP Alexander bayBP SendelingsdriftBP VioolsdriftBP RietfonteinBP GemsbokBP Twee RivierenBP OnseepkansBP NakopBP MiddelputsBP McCarthysrustPorts of EntryLarge OfficesSmall officesThusong10Slide11
Achievement on Provincial Targets
Key performance area
Target
2016/17
Performance 2016/17
Target
2017/18
Target
Quarter 1 2017/18
Performance Quarter 1 2017/18
Comments
Births registered within 30 calendar days
22 577
21 14696%20 32152255558106%Smart ID Cards issued (received at offices) to citizens96 641 87 11390%141120381022146556% Increase in National target from 2.2 million to 3 million for current financial year% Of detected employers in contravention of the Immigration Act (Act 13 of 2002) charged 100%48/48100%100%1111/11% Of detected transgressors in contravention of the Immigration Act (Act 13 of 2002) charged 100%930/930100%100%216345/216160%Fiela II CommencementIncreased operations % Of undocumented foreigners deported within 30 calendar days (Direct Deportations)100%54/54100%100%100%8/8100%% Of Detected undocumented foreigners transferred to Lindela within 20 calendar days 100%494/494100%100%100%139/139100%% of Detected fraudulent marriages & marriage of convenience cases finalised (investigation and recommendation submitted) within 60 days80% 3/3100%80% 80% 4/4100%% of valid invoices settled within 30 days of certification100%1866/187399.6%
100%
100%408/41099.51%11Slide12
CIVIC AFFAIRS12Slide13
SMART ID CARD OFFICES & APPLICATION VOLUME
Office
Date going live
FLO
Total since inception
Target
2016/17
Actual
2016/17
Variance
Quarter 1 Target
2017/18
Quarter 1 Actual
2017/18Variance Kimberley06/01/20143 61,458.00 20,160.00 16,464.00 (3,696.00) 5,040.00 3,393.00 (1,647.00)Galeshewe10/02/20151 13,264.00 6,720.00 5,641.00 (1,079.00) 1,680.00 1,477.00 (203.00)De Aar27/03/20142 16,089.00 13,440.00 4,981.00 (8,459.00) 3,360.00 1,882.00 (1,478.00)Douglas11/02/20151 7,384.00 6,720.00 2,360.00 (4,360.00) 1,680.00 685.00 (995.00)Kuruman08/01/20143 62,765.00 20,160.00 18,636.00 (1,524.00) 5,040.00 4,937.00 (103.00)
Upington
07/01/20143 42,209.00 20,160.00 13,266.00 (6,894.00) 5,040.00 2,933.00 (2,107.00)Springbok18/09/20142 18,442.00 13,440.00 5,774.00 (7,666.00) 3,360.00 1,414.00 (1,946.00)Calvinia18/09/20141 5,974.00 6,720.00 2,209.00 (4,511.00) 1,680.00 547.00 (1,133.00)Barkley West29/04/20161 4,802.00 6,720.00
3,938.00
(2,782.00)
1,680.00
948.00
(732.00)
Carnarvon
14/04/2016
1
1,191.00
6,720.00
1,043.00
(5,677.00)
1,680.00
141.00
(1,539.00)
Prieska
29/04/2016
1
2,135.00
6,720.00
1,786.00
(4,934.00)
1,680.00
310.00
(1,370.00)
Jan
Kempdorp
28/02/2015
1
17,380.00
6,720.00
6,635.00
(85.00)
1,680.00
1,477.00
(203.00)
Pampierstad
13/04/2016
1
8,227.00
6,720.00
6,790.00
70.00
1,680.00
1,321.00
(359.00)
NC
13
21
261,320.00
141,120.00
89,523.00
(51,597.00)
35,280.00
21,465.00
(13,815.00)
13Slide14
INTERVENTIONS TO ASSIST IN SMART ID CARD TARGET
Intervention
Collaboration with Stakeholders at provincial, district and local municipal levels on outreaches to communities
Marketing:
Information session at Schools and Government Departments , Religious institutions, door to door and community at large
Partnering with private sector institutions for support to transport clients to apply for a Smart ID card
Department of Education assisted with transportation of learners to offices
Communication: GCIS, community Radio Stations, Local newspapers
Springbok - use the big screen in the center of town to create awareness
5000 Pamphlets were distributed to all the High schools
5000 Pamphlets were handed to the public at the robots, shopping centers etc. Information printed in municipal accounts in NamakwaUse SASSA
Data base on pensioners to identify pensioners that are eligible to apply for a Smart ID Card
Liaise with Department of Social Development to obtain the information through the War on Poverty data base that requires enabling documents
Paid Advertisements in 8 Local NewspapersBranding vehicles with Departmental message to apply for a Smart ID Card - 5 Vehicles concluded14Slide15
PROVINCIAL AWARENESS
Afrikaans Flyer for school information sessions
Local Newspaper Advert
15Slide16
PROVINCIAL AWARENESS
Poster for lamppost
16
Branding of Departmental vehicles Slide17
SMART ID CARD FOOTPRINT AND ROLL OUT
District
Modernised
Offices
Offices to be rolled out 2017/18
Frances Baard
Kimberley
None
Galeshewe
Barkley
West
Jan
KempdorpPampierstadPixley ka SemeDe AarColesburgDouglasCarnarvonPrieskaJohn Taolo GaetseweKuruman NoneZF MgcawuUpingtonPostmasburgGroblershoopNamakwaSpringbokNoneCalvinia Province 133The Province aspire to modernise all the offices, but using the existing counters. We will remain with 21 counters, but increase our footprint to all established offices. 17Slide18
APPLICATION VOLUME COMPARISON : GREEN ID’s
2013/14
2014/15
2015/16
2016/17
Quarter 1
2017/18
37160
12387
5795
3346
798
Comparatively the Province is issued 87 113 Smart ID cards in 2016/17 against the 37 160 of Green ID books issued in 2013/14
The drive to ensure that Northern Cape citizens apply for a Smart ID Card is aimed at replacing the Green ID book in the Province, in collaboration with stakeholders, marketing and communication 18Slide19
BIRTH REGISTRATION AT ONLINE HEALTH FACLITIES
District Municipality
Hospital
KM
(single trip)
Personnel
Target 2016/17
Live birth volume
Actual
2016/17
Quarter 1 Target 2017/18
Live birth volume
Quarter 1 2017/18 Actual Frances BaardKimberley 2kmHospital clerk42943386575914358791555Galeshewe Day 4kmRoaming651101104750ZK Matthews4kmRoaming12934917660130151Pampierstad 400m
Roaming
465492471105111108Warrenton25kmSeconded official227263254546255Connie Vorster15kmRoaming510366366358104
102
Pixley
ka
Seme
Central Karoo
3km
Roaming
877
1072
900
214
302
190
Manne
Dipico
5km
Roaming
246
256
220
51
43
52
Fritz
Visser
70km
Roaming
72
94
86
21
26
23
BJ
Kempen
170km
Roaming
52
96
82
33
42
37
Hester Malan
2km
Roaming
196
365
220
64
90
64
Richmond
170km
Roaming
86
67
99
17
16
9
Griekwastad
205km
Roaming
50
41
41
14
9
8
John
Taolo
Gaetsewe
Kuruman
5km
Hospital
Clerk
2366
2,534
2394
675
604
561
Batlharos
25km
Seconded
official
2317
2,275
2145
541
563
526
Kagiso
10km
Roaming
0
1
0
0
00
19Slide20
BIRTH REGISTRATION AT ONLINE HEALTH FACLITIES continue
District Municipality
Hospital
KM
(single trip)
Personnel
Target 2016/17
Live birth volume
Actual
2016/17
Quarter 1 Target 2017/18
Live birth volume
Quarter 1 2017/18 Actual ZF McgawuDr. Harry Surtie6kmHospital Clerk010711662603Kenhardt115kmRoaming26482,249249313816Kakamas95kmRoaming684251877883Keimoes
43km
Roaming367316270715667Postmasburg2kmRoaming337255335163172185Rietfontein260kmRoaming350655664
15
0
0
Olifantshoek
90km
Roaming
49
36
36
0
0
0
Namakwa
Abram Esau
2km
Roaming
318
299
294
58
52
85
SP
van
Niekerk
2km
Roaming
631
711
699
186
165
174
Port
Nolloth
140km
Roaming
62
71
59
21
19
19
Pofadder
162km
Roaming
126
110
107
35
27
25
Joe
Slovo
114km
Roaming
98
74
73
17
20
21
Total
3 Hospital
Clerks
2 Seconded
officials
17006
17577
18295
5019
4715
4719
Manual collection of birth registration and delivery of birth certificate at :
Medi
Clinic
Upington
Medi
Clinic Kimberley
Bill Pickard Hospital (
Prieska
)
Olifantshoek
Hospital
Wege
Hospital (Hopetown)
20Slide21
OFFICE BIRTH STATISTICS
District Municipality
Offices
Personnel
Target 2016/17
Actual 2016/17
Target 2017/18
Actual 2017/18
Frances Baard
6
9
2676
956
307266Pixley ka Seme571208835221273John Taolo Gaetsewe12683433127132ZF Mgcawu36606434122170Namakwa
2
53981934011Total1729557128518178522016/17 Set target : 22 577 vs. 21 146 Achieved Variance -1 431 = 94% achievement, even with the 530 births registered for the category 31 days to 1 year the province would not have reach the target86.5% Birth registrations were done at Online Health facilitiesRegistration 18 295 vs. 17 577 Live birth rate = 104%Birth Registration were moved to ten (10) online health facilities where the office and facility is within a 5km radius Quarter 1 2017/18Set target : 5225 vs. 5558 = 106.37%85% Birth registrations were done at Online Health facilitiesRegistration 4719 vs. 4715 Live birth rate = 100%21Slide22
INTERVENTIONS IDENTIFIED ON BIRTH REGISTRATION TARGET
Interventions
Online fingerprint verification scanners and ADSL at 5 hospitals
12 Hospitals visited every Saturday even though offices are not open
Collaboration between
DHA
and Department of Health as per MOU to assist with the contact details to enable home visits for birth registration
Information sessions at ante-natal clinics
Manual collections at hospitals that is not connected
Communication: GCIS, community Radio Stations, Local newspapers
Presentations to Provincial clusters, Stakeholder forums, IGR
Registration of births at 3 Hospitals on Sundays and Public Holidays
22Slide23
CIVIC INTERVENTIONS
Valentine’s Day Marriages
School Project: Smart ID Card
Marketing: Smart ID Card
Distribution of Pamphlets
SASSA
Project: Smart ID Card
Youth Forum – Door to Door
Marketing
23Slide24
LATE REGISTRATION OF BIRTH –ALL CATEGORIES 2016/17
Category
Opening
01/04/2016
Application received
Received back from referral
Approved
Deferred
Rejected
Total
No Show clients Files closed Volume & Turnaround time on applications not adjudicatedTotal not adjudicated IMS DSD OTHER 0-60 61 - 120 121 - 180 above 180 1 – 7 Years44468233371115143684319653438111487 – 14 Years132742208170342321882222504915 and Above 69
686
0470601810504924599452711206Total 126142825101534126281104153721861017022403Decentralized processes for late registration of birth to provinces in 2016/17Approved 1015 applications 28 Rejected Total applications in process for 2016/17 was 1579 applications 24Slide25
LATE REGISTRATION OF BIRTH –ALL CATEGORIES QUARTER 1 2017/18
Category
Opening
01/04/2016
Taken in
Received back from referral
Approved
Deferred
Rejected
Total
No Show clients Files closed Volume & Turnaround time on applications not adjudicatedTotal not adjudicated IMS DSD OTHER 0-60 61 - 120 121 - 180 above 180 1 – 7 Years1481266131008714611526492217201087 – 14 Years49261350030384712108352615 and Above
206
139412210531312376479301530154Total 40329111288101610315399102138603555288Concern raised is the no-show clients that result in applications going over 120 and /or 180 days Action plan drawn up to reach the clients in quarter 225Slide26
MOBILE UNIT INFORMATION 2016/17
Driveable
Yes/No
Functional Yes/No
Staff Capacity
KM travelled
Total area visits
Statistics generated for 2016/17
10/12
83%
3/12
25%
Connectivity
&Generator problems11 Mobile managers14 Front office clerks188 887106ID First issue339ID Re-Issue1749Birth Registration 0 -30 days187ID’s handed out84TOTAL APPLICATIONS 575 Mobile services using alternative vehiclesKM travelled No of vehicles used Total visitsStatistics generated for 2016/17254 141 15856ID First issue248ID Re-Issue17183
Birth Registration 0 -30 days
143ID’s handed out684TOTAL APPLICATIONS 1 258 Mobile staff plays an integral part in the Provincial marketing and awareness campaigns, herewith a breakdown of the interactions Challenges Smart Card solution for mobile offices not implemented – rural communities almost excluded from the opportunity to apply for Smart ID Cards, and other enabling documents between visitsHigh cost versus low volume of applications – Most of the births registered by mobile units are at hospitals26Slide27
MOBILE UNIT INFORMATION QUARTER 1 2017/18
Driveable
Yes/No
Functional Yes/No
Staff Capacity
KM travelled
Total area visits
Statistics generated for 2016/17
10/12
83%
3/12
25%
Connectivity
&Generator problems11 Mobile managers14 Front office clerks278325ID First issue36ID Re-Issue1728Birth Registration 0 -30 days22ID’s handed out84TOTAL APPLICATIONS 86 Mobile services using alternative vehiclesKM travelled No of vehicles used Total visitsStatistics generated for 2016/1763 3559153ID First issue108ID Re-Issue17252Birth Registration 0 -30 days53
ID’s handed out
86TOTAL APPLICATIONS 413 Mobile staff plays an integral part in the Provincial marketing and awareness campaigns, herewith a breakdown of the interactions Challenges Smart Card solution for mobile offices not implemented – rural communities almost excluded from the opportunity to apply for Smart ID Cards, and other enabling documents between visitsHigh cost versus low volume of applications – Most of the births registered by mobile units are at hospitals27Slide28
UNCLAIMED ID’S AND UNCOLLECTED SMART ID CARDS Uncollected Smart ID Cards
Office
Total
Strategies
and awareness to communities
Kimberley
1266
List of uncollected smartcards are sent to the Local Municipalities
Councillors and stakeholders sensitised to have collection of Smart ID cards a standing point at community meetings
Slots on community radio stations (
Kurara
FM, NFM, Radio Riverside,
Kaboesna
, Motsweding, Teemaneng and XK radio stations) Letters sent to schools, churches , stakeholder forums and CDW‘s to assist in informing clients to collectGaleshewe553Barkley West 483Jan Kempdorp630Pampierstad398Kuruman1763Upington1550De Aar849Douglas219Carnarvon81Prieska85Springbok637Calvinia395TOTAL8909Unclaimed Identity Documents TotalStrategies to distribute 134Door to Door deliveryMobile units inform community about Identity Documents that will be available and clients collect at the service point
Online Health Facilities in areas with no office hand out documents
28Slide29
UNABRIDGED CERTIFICATES
2016/17
Opening
1 April 2016
Number Received
Number
Finalised
Number of Equivalent letters issued
Number of unresolved applications older than 8 weeks (31/03/2017)
Closing balance
2016/17
999
1724
17521144687971Quarter 12017/18Opening Balance 1 April 2017Number receivedNumberFinalisedNumber of Equivalent letters issuedNumber of unresolved applications older than 8 weeks Closing Balance Quarter 1 2017/18971477409165936103929Slide30
AMENDMENTS & RECTIFICATION INFORMATION
Service
Opening Balance
1 April 2016
Number received
Number
Finalised
Opening Balance
1 April 2016
Number received
Number
Finalised
Amendments & Rectifications
602173111081225447277Duplicates 375533375533131130Slide31
STAKEHOLDER FORUM FUNCTIONALITYForum
Forum Established
Meetings After Launch
Quarter 1
Active programs within Municipalities
Provincial Forum
07/12/2016
28/02/2017
Frances Baard district forum
30/11/2016
Sol
Plaatje30/11/201623/04/201719/05/2017Operation Simunye, 1/06/2017 Information Session in Ritchie 26/05/2017COGSTA Officials invited and applied for Smart Cards - 35 officials 16/05/2017Radio Talk show - XK FM Phokwane2016.10.0515/03/2017 Learner outreaches at 14 schools 168 applications taken inPensioner outreaches and 232 applications taken inProvincial Youth Day celebration Executive Council OutreachMagareng 2016.10.21 Christiana Old Age Home - 28 Pensioners assisted 14 May 2017Learner outreaches at 4 schools 70 applications taken inDikgatlong31/05/2017 Information session in Windsorton 10/05/201731Slide32
STAKEHOLDER FORUM FUNCTIONALITYForum
Forum Established
Meetings After Launch
Quarter 1
Active programs within Municipalities
Pixley
ka
Seme
district forumPending Preparatory meetings took place - launch pending availability of forum members
Siyathemba
14/06/2017 Pensioners of Niekerkshoop transported to Prieska - 11applications Emthanjeni24/11/ 2016 ThembelihlePending Siyancuma17/11/2016 Ubuntu 03/05/2017 Umsobomvu 09/04/2017 Renosterberg Pending Kareeberg24/11/ 2016 Dawid Kruiper (old Khara Hais)17/11/2016Youth Day – 24 applications taken inChildren's Day event 3 June Tsantsabane09/02/201712.06.2017 Visits at 6 schools Kai Garib26/01/201715/06/2017 Information session on Human Trafficking at Karsten Farms Friersdale information session and outreach learners transported to Upington office for Smart ID Card – 37 applications 23/05/2017Kheis02/11/2016Opwag Old Age Home transported by Kheis municipality to Upington office – 9 applications Kgatelopele2016.09.29 32Slide33
STAKEHOLDER FORUM FUNCTIONALITYForum
Forum Established
Meetings After Launch
Active programs within municipalities
Namakwa
District forum
28/11/2016
Khai
Ma
22/06/2017
Collaboration with stakeholders to transport pensioners
to office – 76 applicantsNama Khoi16/11/201608/05/2017Joint IMBIZO at Komaggas 21 Pensioners transported by Pofadder solar plant on Sunday 07/05/2017Kamiesberg18/11/201619/05/2017Joint IMBIZO at Kharkams Richtersveld23/11/201625/05/2017Collaboration with stakeholders to transport pensioners - 45 applications Hantam08/11/20166 schools visited Information Session at Hantam Municipality 31/05/2017 Karoo Hoogland10/11/20164 Schools visited Launch progress Provincial – 1/1 District – 4/5Local - 24/2633Slide34
IMMIGRATION34Slide35
IMMIGRATION SERVICES
Key performance area
Target
2016/17
Actual 2016/17
Target
2017/18
Actual 2017/18
% Of detected employers in contravention of the Immigration Act (Act 13 of 2002) charged
100%
48/48
100%
100%
11/11100%% Of detected transgressors in contravention of the Immigration Act (Act 13 of 2002) charged 100%930/930100%100%345/216160%% Of undocumented foreigners deported within 30 calendar days (Direct Deportations)100%54/54 (100%)100%8/8100%% Of Detected undocumented foreigners transferred to Lindela within 20 calendar days 100%494/494(100%)100%139/139100%% of Detected fraudulent marriages & marriage of convenience cases finalised (investigation and recommendation submitted) within 60 days80%3/3100%80%4/4100%Cases referred to inspectorate% of cases referred to Inspectorate completed in 28 working days in provinces 80% within 28 days40/4490.9% 80% within 28 days16/1984%General inspection of businesses:Number of inspections of businesses8641035/864119%864372/286130%
Highest three (3) nationalities directly deported and/or transferred to
Lindela ZimbabweMozambiqueMalawi35Slide36
IMMIGRATION SERVICES CONTINUE
2016/2017
Quarter 1
2017/2018
Comments
Service
Number received
Number processed
Number received
Number processed
Orders to
Leave
299
2997878 Number of orders to leave is increasing Letters of Good Cause1011014 Rejected18180 Rejected Change conditions of permit Reason for good cause not valid OPERATIONS 2016/17Quarter 1 2017/18Type of operation Number of operationsTransgressorsEmployersDeportationTransfersNumber of operationsTransgressorsEmployersDeportationTransfersCross border OperationRoad Blocks Raids
Festive Season operations
10120661982366360Service Opening Balance Number received until 31/07/2017Number confirmed by court Comments Court Ruling Section 34 (1) 5179130All cases were confirmed by courtProvince started with the confirmation process on 1 August 2016 to ensure readiness36Slide37
CASES WITHDRAWN BY COURT 2016/2017
Quarter 1
2017/18
Number of Cases withdrawn
Country of Origin
Reasons for withdrawal
After withdrawal what was the role of
DHA
Number of Cases withdrawn
Country of Origin
Reasons for withdrawal
After withdrawal what was the role of
DHA
42EthiopiaMozambiqueNigeriaZimbabweBangladeshChinaAngolaMalawiTanzaniaKenyaValid documents submittedMinorMentally illDocket not brought to Court by SAPSNo InterpreterMedical ConditionNo independent witness Further investigation Instructed to apply for asylumIncomplete docket from SAPSReport back given Order to report at refugee office.Minors was handed to social servicesOrders to leave issuedMatter addressed at Case Flow Management MeetingCase was reported to Independent Police Investigative DirectorateCases referred to counter corruption for further investigation. 67BangladeshMalawiZimbabweMozambique NigeriaEthiopiaKenyaGuineaNamibiaLesothoValid documents submitted.Docket not brought to Court by SAPSMinor Order to report at refugee office.Instruct to apply for Lesotho Special Permit SAPS release suspects. Cases was reported to SAPS management for investigationMatter addressed at Case Flow Management MeetingMatter referred to Social DevelopmentReport back given Orders to leave issued37Slide38
EMPLOYERS CHARGED
District
2016/2017
Quarter 1
2017/18
Sector
RSA
Employees
Foreign Employees
Sentencing
Sector
SA Employees
Foreign Employees
SentencingFrances BaardConstructionSmall Business17123 Pending5 Not taken to court ConstructionSmall Business52Pending Pixley ka Seme Construction20Pending N/AJohn Taolo GaetseweSpaza Shops325 Fined with R5002 Pending Retail 10Pending ZF MgcawuConstructionSmall BusinessAgriculture 1002 Warned22 Pending N/A NamakwaConstructionSmall BusinessAgriculture Mining852 Dismissed by prosecutor10 Pending Small Business Hospitality301 Dismissed by Prosecutor2 Pending NC
40
837 Cases Pending 3 Fined - R5002 Warned1 Withdrawn2 Dismissed by Prosecutor9210 Pending1 Dismissed by prosecutor38Slide39
IMS ACTIVITIES
Cluster Operation in Kimberley
IMS
Cluster Operation –
Pampierstad
Operation Parade
Launch of Sol
Plaatje
Operation
Simunye
Foreign Business Profiling
39Slide40
PORTS OF ENTRY 2016/17
Port of Entry
Staff accommodation
Operational Hours
Citizens
Citizen
Total
Foreigners
Foreign Total
Grand Total
Arrival
Departure
Arrival
DepartureAlexander BayYes6am -10pm12318122402455819195192523844763005SendelingsdriftYes8am -4pm3449342668751243113923829257VioolsdriftYes24 hours 7297769293
142270
103125100962204087346357OnseepkansPark home8am -4pm28673043591022542452470610616Upington AirportN/AStandby69470814023854798642266NakopYes24 hours
54086
52615
106701
58918
57533
116451
223152
Gemsbok
Yes
8am -4pm
2887
2951
5838
11640
11445
23085
28923
Twee
Rivieren
No
8am -4.30 pm
3849
5012
8861
3455
3814
7269
16130
Rietfontein
No
8am -4pm
5927
7013
12940
7879
8197
16076
29016
Middelputs
Park home
8am -4pm
3570
3462
7032
4263
4369
8632
15664
McCarthysrust
Park home
6am
– 6pm
6585
7022
13607
7089
7143
14232
27839
Total
8/11
169209
166785
335994
219446
216785
436231
772225
40Slide41
PORTS OF ENTRY 2017/18
Port of Entry
Staff accommodation
Operational Hours
Citizens
Citizen
Total
Foreigners
Foreign Total
Grand Total
Arrival
Departure
Arrival
DepartureAlexander BayYes6am -10pm32793139641847504593934315761SendelingsdriftYes8am -4pm70585515602332604932053VioolsdriftYes24 hours 1844520586
39031
22343241834652685557OnseepkansPark home8am -4pm12341638287274078915294401Upington AirportN/AStandby1832153987199170568NakopYes24 hours
15188
14925
30113
16164
16005
32169
62282
Gemsbok
Yes
8am -4pm
809
894
1703
3027
3056
6083
7786
Twee
Rivieren
No
8am -4.30 pm
1187
1635
2822
718
782
1500
4322
Rietfontein
No
8am -4pm
1610
2190
3800
2028
2083
4111
7911
Middelputs
Park home
8am -4pm
867
969
1836
992
956
1948
3784
McCarthysrust
Park home
6am
– 6pm
1648
2007
3655
1789
1803
3592
7247
Total
8/11
45155
49053
94208
52855
54609
107464
201672
41Slide42
HUMAN RESOURCE MANAGEMENT42Slide43
CAPACITY LEVELS
Districts
Offices
Establishment
Filled
Interns
Funded & Vacant
Provincial
Office
19
19
3
0
Frances BaardDMO2200LO: Kimberley414150MO: Pampierstad161501MO: Jan Kempdorp8810TH: Galeshewe2220PSP: Barkley West3300TH: Tlhokomelo3300
Pixley
ka SemeDMO1100MO: De Aar191900MO: Prieska121200TH: Colesberg4400PSP: Douglas4400PSP: Carnarvon330
0
43Slide44
CAPACITY LEVELS
Districts
Offices
Establishment
Filled
Interns
Funded & Vacant
ZF
Mgcawu
DMO
0
0
00LO: Upington353510 MO: Postmasburg141410PSP: Groblershoop2200Namakwa DMO 0000MO: Springbok202000MO: Calvinia111100John Taolo Gaestewe DMO 0000
LO:
Kuruman313110SUMMARY OF PROVINCE as at 31 March 2017AreaEstablishmentFilledVacantCivic Affairs1741750Immigration Inspectorate
47
46
1
DMO
Structure
3
3
0
Support Services
39
39
0
Total
263
262 (Includes Interns )
1
44Slide45
PROVINCIAL EQUITY
Office per salary level
AFRICAN
COLOURED
INDIAN
WHITE
PEOPLE WITH DISABILITY
GRAND TOTAL
FEMALE
MALE
TOTAL
FEMALE
MALE
TOTALFEMALEMALE TOTALFEMALEMALE TOTALNorthern Cape 9872170503080000112136263Demographic targets 77% 10.00% 2.70%
9.90%
2.00%100%Percentage Representation 63.81% 30.35% 0.00% 5.83%2.33%100%3325202 7561
7
2
0
2
1
9
6
57
29
86
28
11
39
2
1
3
5
128
7
10
20
30
13
8
21
4
0
4
0
55
8
8
7
15
0
8
8
2
2
25
9
1
0
1
1
0
1
1
0
1
3
10
4
7
11
1
1
1
1
2
14
11
1
0
1
1
1
0
2
12
111 1 1 1 313 11 11 0 214 11 0 0 199 (interns)8311213 14
45Slide46
PEOPLE MANAGEMENT AND PERFORMANCE
PMDS
Status
People management
Achievement
Status summary
Performance agreements 2017/18 signed
250
100%
Moderation 2016/17
Finalized 30 June 2017
Policy on Incapacity Leave & Ill-health Retirement
2016/17
2017/18Salary LevelsTotal daysNumber of employees using PILIRAverage days per employeeTotal daysNumber of employees using PILIRAverage days per employee (13-16) (9-12)515 (6-8)17692012
5
2.4 (3-5)212515 TOTALS17810 17.82273.146Slide47
SKILLS OVERVIEW
Highest Qualification
Total Number
%
Total
Below matric
5
2
Grade
12/FET
183
70
National
Diploma4718Degree2510 Post Grad Diploma21Honours00Masters00Ph. D00Post Grad Degree
1
0 Total263100%DistrictTotalCourseFrances Baard7Financial ManagementProject ManagementHR Management Pixley ka Seme1LLBJohn Taolo Gaetsewe0
ZF
Mgcawu
2
Financial Management
HR Management
Namakwa
1
HR Management
TOTAL
11
BURSARY INFORMATION
47Slide48
SKILLS DEVELOPMENTTraining Intervention
Number attending
Innovation:
DHA
Cadre Ambassadors
11
Ethics and Protocol
12
Solemnization and registration of Marriages
18
Uniform Training
8
Birth Registration
15Conflict Management12DHA Induction 6Citizenship27Operations Training 6Emotional Intelligence11Total 126Training Intervention StakeholdersNumber attendingRegistrar of Death processMarriage solemnization and Civil Union Funeral undertakersProvincial DepartmentsLGBTI forum menbers 673448Slide49
EMPLOYEE WELLNESS PROGRAMMES 2016/2017
Quarter 1
2017/18
Month
Programme
Month
Programme
April
Health awareness
talk
April
Health Screening - 46 officials
May
Candle Light MemorialKnow Your StatusMay Condom distributionCandle light EventsHypertension testing Fun Run June Sports, Blood Donation and Substance AbuseJune Substance Abuse sessionsJuly Men's Health (MMC & Prostate Cancer)August Music & ChoirWomen’s dayFinancial health September Health, Mental Health and Sports dayOctoberWomen’s health and Pink Ribbon (Breast cancer)NovemberRed Ribbon MonthDecember World AIDS dayJanuaryBlood Donation Education
February
STI and Condom AwarenessMarch TB &Sports Day49Slide50
LABOUR RELATIONS CASES 2016/17
2017/18
Allegations
Nu
of cases
Status
Outcome
Allegations
Nu
of cases
Status
Outcome
Irregular issuing of DHA products
1FinalisedSuspension without payDisclosure of incorrect information relating to Leave Administration2FinalisedVerbal WarningWithdrawnAbsenteeism21 x Pending1x FinalisedFinal written warningRegistering of marriage without following procedures2FinalisedDismissalFailure to log off of NPR system1FinalisedFinal written warning & formal trainingEnquiry on NPR system with colleagues BACM card1FinalisedOne month suspension without pay
Theft
1PendingHearing outcome awaitedRegistering of birth without following procedure1FinalisedFinal written warningTotal96/92/250Slide51
COUNTER CORRUPTION CASES 2016/17
Allegations
Finalised
Syndicate Projects
Outcome/ Impact
Fraudulent Citizenship
Irregular Birth Registration
Theft
Fraudulent
Enabling Documents
Suspected Irregular Appointment
Alleged Leave Fraud
Alleged Irregular Third Party Collections
Attempted BriberySuspected Fraudulent Marriage SolemnizationIrregular Section 22 Fraudulent Temporary Residence VisaViolation of Parental Rights – Minor Passport ApplicationCrime Intelligence Case – Suspicious Death Registration Identity Theft Annual Performance Plan Approved target: 67% in 90 daysProvincial Performance on Annual Performance Plan: 89% in 90 days - 1 Backlog case finalized Overall Performance23/2592%2/2Project Ching: International Syndicate trafficking in fraudulent Temporary Residence Visas assisted by Home Affairs officials with fraudulent border movementsArrests: 3 Officals3 Foreign National 2 Officials under Investigation Project Mr. “D”Drug Syndicate in Upington Nigerians using fraudulent Temporary Residence Visa and application for Asylum to legitimize residence in RSAArrests:6 Foreign Nationals1 Block on MCS and declared prohibited1 Foreign National arrested for diamond smuggling Officials Arrested - 3Official Charged – 7Official to be arrested (Criminally) – 3Case handed over to Labour Relations – 12ID blocked on NPR (Foreigner) – 2Foreign National arrested – 13Foreign National to be arrested (Criminally) – 115Support to Security Cluster Money Laundering & Corruption Case, support to DPCI (Directorate Priority Crimes Investigation Unit: HAWKS), on R450 000 000 case reported by MEC of Health (Section 34 report). Linked all suspects through birth and marriage records Money Laundering & Corruption Case Griekwaland Wes Koöperasie (GWK) and American Company, support through patrimonial profiling to HAWKS R5 500 00051Slide52
COUNTER CORRUPTION CASES 2017/18 QUARTER 1
Allegations
Finalised
Outcome/ Impact
Fraudulent Citizenship
Fraudulent
Enabling Documents
Identity Theft by foreign national
Suspected grand fraud
Citizenship through suspected fraud and misrepresentation
Alleged wrongful arrest by IMS
11/12
91.6%
ID numbers blocked on system Official dismissed Awaiting subpoena for Court appearances52Slide53
SECURITY SERVICES
District
Cash in Transit services
Frequency of collection
Alarm system
Security guard
structure
Security Equipment
Offices
Status
Frances Baard
Kimberley
5 X Week
KimberleyGaleshewePampierstadJan Kempdorp0KimberleyCC TV Functional, (DVR needed)Access control functionalPampierstadCC TV not functional (needs DVR)Access control functionalPixley ka SemeN/AN/ACarnarvonDouglasPrieskaDe Aar (Not Active)0De AarCC TV not functional (DVR)Access control functionalJohn Taolo GaetseweKuruman5 X WeekKuruman0KurumanNot Functional (Needs DVR)ZF MgcawuUpington5 X WeekUpingtonPostmasburgGroblershoop0
N/A
N/ANamakwaSpringbok5 X WeekCalviniaSpringbok0N/AN/AVioolsdrift2 X WeekN/AN/AN/AN/ANC5
14
0
4
3 /4 Access control functioning
1/4
CC TV functional
53Slide54
FINANCE, ASSET MANAGEMENT & SUPPLY CHAIN MANAGEMENT
54Slide55
BUDGET AND EXPENDITURE
Budget Item
Budget
2017/18
Actual
Expenditure YTD (R)
Commitments
Available Budget
%
Spend
Compensation of Employees
R 86,968,000.00
R 26,282,318.00
R 60,685,682.0030%Goods & ServicesR 8,106,000.00R 3,008,984.00R 807,652.00R 4,289,364.0047%Civic Services Uniform Project *R 6,406,000.00R 438, 438.30R 4,451,933.77R1,515,627.9376%Provincial & Local Government R 112,000.00R 1,980.00R 110,000.002%Machinery & equipment R 1,461,000.00R 128,616.00R 400,355.00R 932,030.0036%TOTAL R 103,053,000.00R 29,860,336.00R 5,659,914.00R 67,971,161.0034%55Analysis:The overspending of 24% under Goods and Services is as a result of: Travel with Flair accrualsRental and copy cost (Bytes and Konica) Standard Bank Fleet accountCivic Services Uniform* National project budget allocated under Provincial Budget Slide56
ASSET MANAGEMENT AND SCM FUNCTIONS
Nr of Assets on BAUD
Value
Verified assets
Value of assets verified
Assets not verified
Value of assets not verified
Percentage Compliance
6028
R 54,598,591.00
6025
R 54,597,221.00
3
R 1370.0099,9%Valid invoices paid within 30 days2016/2017Quarter 12017/18TypeTarget 2016/17Number of InvoicesValueTarget 2017/18Number of InvoicesValueInvoices received100%1873R 13,114,508100%410R1429,028.18
Invoices paid within 30 days
100%1866R 12,918,447100%408R308,981.87Total72Reasons for non-achievement:Service Provider to be re-captured on data baseInvoice incorrectly forwarded to Head Office for payment instead of to the Province (Uniform invoice) 56Slide57
REVENUE COLLECTED
Office
2016/17
Quarter 1
2017/18
Cash
14,487,772.00
3,
520, 320.00
Point
of Sale
2,733,638.00
808,330.00
Total 17,221,410.004, 328, 650.0057Slide58
FLEET MANAGEMENT
District Municipality
Departmental vehicles
G-Fleet Vehicles
Vehicles
Disposed
G-Fleet Vehicles
returned
Number of Vehicles in use
Frances Baard
16
3
3
019Pixley ka Seme932012John Taolo Gaetsewe81109ZF Mcgawu1524017Namakwa171
0
018Grand Total651010075Dedicated vehicles allocated for:Birth Registration at Online Health Facilities – 7 Immigration activities – 558Slide59
LEASE PERIOD OF OFFICES
District Municipality
Office
Rental
per month
Lease start
Lease end
Outstanding leases
Frances Baard
Kimberley
R 115 493, 12
1 April 2014
31 March 2017
Lease operates on a month to month basis. Provincial OfficeR 67 784,131 December 201230 November 2017 Jan KempdorpR 11 July 201430 June 2017Phokwane municipal building Pixley ka SemeDe AarR 33 884,701 January 201431 December 2018Lease Operates on a Month-to-Month basis, actual cost analysis submitted to Head Office for confirmation of funds
Douglas
R12 400,811 April 201431 March 2017Lease Operates on a Month-to-Month basis, actual cost analysis submitted to Head Office for confirmation of funds PrieskaR11 July 201430 June 2017Municipality buildingCarnarvon R 3062,151 May 201430 April 2017Siyathemba Municipal building
Joh Taolo
Gaetsewe
Kuruman
R 89 130,29
1 September 2011
30 November 2018
Lease Operates on a Month-to-Month basis, actual cost analysis submitted to Head Office for confirmation of funds
ZF
Mgcawu
Upington
R 173 863,51
1 November 2009
31 October 2016
Lease Operates on a Month-to-Month basis, actual cost analysis submitted to Head Office for confirmation of funds
Postmasburg
R 10 607.10
1 January 2016
31 December 2016
Lease renewed for one year with an option to renew for another year
Groblershoop
R 8100,00
1 April 2014
31 March 2017
Lease Operates on a Month-to-Month basis, actual cost analysis submitted to Head Office for confirmation of funds
59Slide60
LEASE PERIOD OF OFFICES continue
District Municipality
Office
Rental
per month
Lease start
Lease end
Outstanding leases
Namakwa
Calvinia
R 34 062, 15
1 May 2008
30 April 2015
Lease Operates on a Month-to-Month basis, actual cost analysis submitted to Head Office for confirmation of fundsSpringbokR 46 410,811 April 201331 March 2019TOTAL14R 768 664.28State owned buildingsDistrict MunicipalityOfficeFrances Baard Galeshewe
Pampierstad
Jan KempdorpPixley ka SemeColesbergCarnarvon PrieskaTOTAL660Slide61
Achievements & Challenges61Slide62
No
Achievement
Impact on service delivery
1
Collaboration with stakeholders to transport pensioners and learners to the office to apply for the SIDC
2897 Learners and 1477 Pensioners applied for
SIDC’s
, through this intervention
2
Advertisements in 8 Local Newspapers
Branding of 5 Vehicles
Increased marketing and awareness
3
10 000 Pamphlets distributed at schools and intersections Awareness creation and improvement on intake of SIDC,s4Sunday and Public Holiday birth registration at SP van Niekerk , Dr. Harry Surtie and Pampierstad HoslitalsEnsuring that child is registered before discharging 5Local Radio Stations talk shows and interviews on DHA ServicesIncreased awareness on Smart ID Card and Birth Registration 6Connectivity of ADSL at:WarrentonHartswaterKakamasPostmasburg Pampierstad Increase birth registration numbers 7Increase Human Resources capacity at small offices Improved service delivery to communities ACHIEVEMENTS 62Slide63
CHALLENGES AND KEY DECISION REQUIRED
No
Challenge
Key decisions required
1
Non-responsive clients for Smart ID card applications as Green ID book is still an acceptable form of identification
Roll-out of the Mobile solution to reach rural clients
2
Working hour arrangement - No Saturday services
Labour resolution with regards to working hour arrangement
3
Three offices not modernised:
Postmasburg
GroblershoopColesburgConnect three (3) offices in Province 63Slide64
THANK YOU64