Elizabeth Louw The BioDynamic Research Institute Introduction Brief intro BDRI Certification needs to continue and we need to maintain Consistency Competency Compliance and Impartiality ID: 1003418
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1. Scheduling, planning, and collecting evidenceElizabeth Louw: The Bio-Dynamic Research InstituteIntroduction:Brief intro: BDRICertification needs to continue and we need to maintain: ConsistencyCompetency Compliance and Impartiality.
2. How to ensure all the usual documentary evidence must still be collected and reviewedWE will be discussing the above question and this includes the following issues: Issues include:It is not a one size fits all as every client is different. Inspectors must be adaptable.Onsite information is not easily obtained for accurate verification, additional desk audits may also need to be completed. There are additional challenges when product sampling is required as part of certification.I will briefly cover how BDRI approached these and then we will open the floor for discussion
3. Scheduling, planning, and collecting evidenceElizabeth Louw: The Bio-Dynamic Research InstituteChallenge: How to develop a system which could quickly adapt to changes without compromising the integrityHow?1. Scheduling: ever changing travel restrictions – a state border would be open today and closed next week2. Planning included (amongst others): Risks were investigated and discussed – New systems for data retrieval and storage New inspection reports developedNew technology embracedLots of training. Lots of training. 3. Collecting evidence and verifying…
4. Collecting evidence: “Paper” Evidence For verificationInspection reportsinvoices/delivery notes. Produce transfer certificates, Sales records, production records, traceability records, inputs, derogations, Collecting evidence: “Hard PHYSICAL” Evidence For verificationsoil sampling, product/produce samplingPhysical Visual inspection of soils etc etcScheduling, planning, and collecting evidenceElizabeth Louw: The Bio-Dynamic Research Institute
5. Results / Conclusions :Paper – easily collectedSoil sampling would be an issuePhysical Visual inspection would be an issueProduct and produce sampling – easily collected at end user or processor.EACH Operator will be different and Inspectors would have to be flexible.Each site will have its own challenges:Scheduling, planning, and collecting evidenceElizabeth Louw: The Bio-Dynamic Research Institute
6. BDRI solutions:A combination: 1. Desk audit to Operator PLUS2. Remote audit by InspectorScheduling, planning, and collecting evidenceElizabeth Louw: The Bio-Dynamic Research Institute
7. DESK AUDITFilled in by the OperatorGives an overview of the OperationWHY USEFUL?The answers can be viewed by the inspector BEFORE the remote auditThe answers can be compared to the OMP and Maps for verificationInspector can plan which clarifying questions need to be asked for verification.The “standard” questions are answered and save time when on line.Scheduling, planning, and collecting evidenceElizabeth Louw: The Bio-Dynamic Research Institute
8. REMOTE AUDITThe inspection report consists of the desk audit answers plus the clarifying questions and tables to document evidence.Done by phone/TeamsCan ask clarifying questions for verificationOpportunity to collect all paper evidence (document request list)An Operator risk assessment is filled in a reviewer could easily decide whether evidence would be required for soil and produce sampling.Scheduling, planning, and collecting evidenceElizabeth Louw: The Bio-Dynamic Research Institute
9. On-site:After Review Additional, high risk and NEW Operators would need a physical on-site visit – especially where soil samples are required or a physical visual is required.To consider: Operator safety/inspector safety/Regulations followedSolutions – discussScheduling, planning, and collecting evidenceElizabeth Louw: The Bio-Dynamic Research Institute
10. Scheduling, planning, and collecting evidenceElizabeth Louw: The Bio-Dynamic Research InstituteHow to ensure all the usual documentary evidence must still be collected and reviewed Issues looked at and open for discussion:It is not a one size fits all as every client is different. Inspectors must be adaptable.Onsite information is not easily obtained for accurate verification, additional desk audits may also need to be completed. There are additional challenges when product sampling is required as part of certification.