Operational Excellence and Lean Organization - PowerPoint Presentation

Presentation on theme: "Operational Excellence and Lean Organization"— Presentation transcript

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Operational Excellence and Lean Organization

Christoph Rieder, Siemens MobilityGerwin Devilee, Dutch Central Government

BRK2124

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Where did the knowledge go?

Thousands of global employees

Multiple tools for one purpose

Outdated information and standards

How to drive efficiency and innovate?

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Work Visually

to

Achieve

Operational

Excellence and Lean Organization

Data-Linked

Diagrams

Create

2K+ processes, 30K schema files

Collaborate

Across 40 years

Communicate

One version of truth

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12 Millions Users of Visio

5

Used in over 94% of Fortune 100 companies

A user added every 16 seconds

250,000 shapes in content ecosystem

“

The best invention since pen and paper. I use it to organize complex ideas constantly. There is no better tool. It saves countless hours of discussion in meetings where no one can adequately convey their idea.

Put in Visio, “Oh, I get it now”.

”

Dan N., Manufacturing Engineer,

a happy Visio user

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Data migration to Visio

Mr. Christoph Rieder and Mr. Šenaj Lelić

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Corporate

Presentation Mobility

Siemens Switzerland

Ltd., Mobility

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The documentation was in danger to become

inaccessible

Why Visio:

Sustainable platform

ONE diagram platform, replacing multiple tools

Users need no training to get started

Automation and

in-object

editing is easyIntegration into Office

productsChallenges and Resolve

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Demo

On Live System in SwitzerlandChristoph Rieder

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Process example with Designer

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The

conversion process

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The

project itself

Chances

:

If

we

use

Visio in

all

departments

it

is

a

lot

easier

to

allocate

employees to

projects, because they

already

have

nessecary

tool

skills

At

the

project start we had the chance

to

define

the

speed

of

the

migration

Approach:

Pilot

with

a

department

of

«early adapters»Presentation of the results to management

Migration

of

all

documents

follows

needs

of

customer

projects

or

department

Results:

The results of the convertions was very

good

O

verall 30-45

minutes

of time was needed to rework the drawings

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Results of migration to Visio

(Live System in Siemens Switzerland)

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Use the Data Linking capabilities of Visio when extending the diagrams:

Leverage data connectivity to pull data from data stores into shapes

Enhance the diagrams with

Shapedata

to store more than just visual information in the diagrams and have the data available for further reporting and analysis

Plan, design and implement

DataGraphics

for the smart visualization and highlighting of KPIs

Make shapes intelligent with ShapeSheet®-Formula

Next steps

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APM Collaboration

Gerwin DevileeProject Manager, Dutch Central Government

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Contents

Introduction Dutch Central GovernmentComplexity & Impact – Situation & ChallengesSolution – APM

Model Central Government

Summary & Next Steps

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Introduction

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Introduction

The Dutch Central GovernmentConsists of 11

ministries with

110,000

Employees

212 Independent Government Bodies &

12 Inspectorates with 120,000 Employees Total: 230.000 Employees

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Complexity & Impact

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Situation and Challenges

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Situation and Challenges

ImpactNo insight in which processes are supported by which applicationsNo possibility version control of documents and objects

No connection between the existing process flows and the related elements

No possibility to create impact analyses for implementing change

“Research shows that

20%

immediate costs savings along with improved IT value positioning can be obtained by

application portfolio rationalization

driven by business processes” Source: Meta-Group (now Gartner)

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Solution

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Compact Central Government

Maximize standardizationGeneric FrameworksGeneric IT ServicesGeneric Applications

For

1

Central ICT Infrastructure

1

Central Application Portfolio

1 Central Government ICT Security Authority From 60 to 5

Data CentersSource: http://www.government.nl/documents-and-publications/notes/2012/03/30/the-netherlands-istrategy.html

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Central Government APM

ModelContent typesIndividual apps

Unified portfolio

Total and respective cost

Business impact

Need for new apps

Expected life cycle

Build and maintenance cost

Business Value

Quality

Expected lifespan

Rationalize

the

existing application

portfolio

Save

on

the

TCO

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APM Model Central Government

A Methodological Approach

Why?

With What?

When?

Who?

Where?

Where to/from?

Microsoft Office Import and Export

Publication platform

Database

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APM Model Central Government

Based on Microsoft VisioMicrosoft Excel, Microsoft Word, Microsoft Project & Mavim Rules

Why Visio?

Worldwide & Central Government standard

Short learning curve

Flexible

Suitable for each stakeholder

Target Groups and End Users

24.000 Visio Users

Potential Visio Use: 230.000

End User

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Demo

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The Demo

StructureThe End Result – the

portal

used by stakeholders to answer the following questions:

Q1 - Which applications are suitable for phasing out?

Q2 - What will be the impact of phasing out these applications?

Q3 - Is a collaboration between Ministries Possible?How did we create

this portal?What are the steps taken to be able get the required insight?

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Summary & Next Steps

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Summary

APM Model Central Government1 Repository & Tool Set

Giving

insight

in

Processesand the Application Portfolio

Results inCoherent organization

Tools

Applications

Processes

Who?

Where?

Collaboration

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Next Steps

APM Model Central GovernmentGovernment CloudShared Service Centers

Reduce

# of Datacenters

Reduce

Complexity and TCOObtain

GoalRationalizationTCO Savings

Tools

Applications

Processes

Who?

Where?

Collaboration

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Thank you

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