Christoph Rieder Siemens Mobility Gerwin Devilee Dutch Central Government BRK2124 Where did the knowledge go Thousands of global employees Multiple tools for one purpose Outdated information and standards ID: 904546
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Slide1
Slide2Operational Excellence and Lean Organization
Christoph Rieder, Siemens MobilityGerwin Devilee, Dutch Central Government
BRK2124
Slide3Where did the knowledge go?
Thousands of global employees
Multiple tools for one purpose
Outdated information and standards
How to drive efficiency and innovate?
Slide4Work Visually
to
Achieve
Operational
Excellence and Lean Organization
Data-Linked
Diagrams
Create
2K+ processes, 30K schema files
Collaborate
Across 40 years
Communicate
One version of truth
Slide512 Millions Users of Visio
5
Used in over 94% of Fortune 100 companies
A user added every 16 seconds
250,000 shapes in content ecosystem
“
The best invention since pen and paper. I use it to organize complex ideas constantly. There is no better tool. It saves countless hours of discussion in meetings where no one can adequately convey their idea.
Put in Visio, “Oh, I get it now”.
”
Dan N., Manufacturing Engineer,
a happy Visio user
Slide6Data migration to Visio
Mr. Christoph Rieder and Mr. Šenaj Lelić
Slide7Corporate
Presentation Mobility
Siemens Switzerland
Ltd., Mobility
Slide8The documentation was in danger to become
inaccessible
Why Visio:
Sustainable platform
ONE diagram platform, replacing multiple tools
Users need no training to get started
Automation and
in-object
editing is easyIntegration into Office
productsChallenges and Resolve
Slide9Demo
On Live System in SwitzerlandChristoph Rieder
Slide10Process example with Designer
The
conversion process
Slide12The
project itself
Chances
:
If
we
use
Visio in
all
departments
it
is
a
lot
easier
to
allocate
employees to
projects, because they
already
have
nessecary
tool
skills
At
the
project start we had the chance
to
define
the
speed
of
the
migration
Approach:
Pilot
with
a
department
of
«early adapters»Presentation of the results to management
Migration
of
all
documents
follows
needs
of
customer
projects
or
department
Results:
The results of the convertions was very
good
O
verall 30-45
minutes
of time was needed to rework the drawings
Slide13Results of migration to Visio
(Live System in Siemens Switzerland)
Slide14Use the Data Linking capabilities of Visio when extending the diagrams:
Leverage data connectivity to pull data from data stores into shapes
Enhance the diagrams with
Shapedata
to store more than just visual information in the diagrams and have the data available for further reporting and analysis
Plan, design and implement
DataGraphics
for the smart visualization and highlighting of KPIs
Make shapes intelligent with ShapeSheet®-Formula
Next steps
Slide15APM Collaboration
Gerwin DevileeProject Manager, Dutch Central Government
Slide16Contents
Introduction Dutch Central GovernmentComplexity & Impact – Situation & ChallengesSolution – APM
Model Central Government
Summary & Next Steps
Slide17Introduction
Slide18Introduction
The Dutch Central GovernmentConsists of 11
ministries with
110,000
Employees
212 Independent Government Bodies &
12 Inspectorates with 120,000 Employees Total: 230.000 Employees
Slide19Complexity & Impact
Slide20Situation and Challenges
Slide21Situation and Challenges
ImpactNo insight in which processes are supported by which applicationsNo possibility version control of documents and objects
No connection between the existing process flows and the related elements
No possibility to create impact analyses for implementing change
“Research shows that
20%
immediate costs savings along with improved IT value positioning can be obtained by
application portfolio rationalization
driven by business processes” Source: Meta-Group (now Gartner)
Slide22Solution
Slide23Compact Central Government
Maximize standardizationGeneric FrameworksGeneric IT ServicesGeneric Applications
For
1
Central ICT Infrastructure
1
Central Application Portfolio
1 Central Government ICT Security Authority From 60 to 5
Data CentersSource: http://www.government.nl/documents-and-publications/notes/2012/03/30/the-netherlands-istrategy.html
Slide24Central Government APM
ModelContent typesIndividual apps
Unified portfolio
Total and respective cost
Business impact
Need for new apps
Expected life cycle
Build and maintenance cost
Business Value
Quality
Expected lifespan
Rationalize
the
existing application
portfolio
Save
on
the
TCO
Slide25APM Model Central Government
A Methodological Approach
Why?
With What?
When?
Who?
Where?
Where to/from?
Microsoft Office Import and Export
Publication platform
Database
Slide26APM Model Central Government
Based on Microsoft VisioMicrosoft Excel, Microsoft Word, Microsoft Project & Mavim Rules
Why Visio?
Worldwide & Central Government standard
Short learning curve
Flexible
Suitable for each stakeholder
Target Groups and End Users
24.000 Visio Users
Potential Visio Use: 230.000
End User
Slide27Demo
Slide28The Demo
StructureThe End Result – the
portal
used by stakeholders to answer the following questions:
Q1 - Which applications are suitable for phasing out?
Q2 - What will be the impact of phasing out these applications?
Q3 - Is a collaboration between Ministries Possible?How did we create
this portal?What are the steps taken to be able get the required insight?
Slide29Summary & Next Steps
Slide30Summary
APM Model Central Government1 Repository & Tool Set
Giving
insight
in
Processesand the Application Portfolio
Results inCoherent organization
Tools
Applications
Processes
Who?
Where?
Collaboration
Slide31Next Steps
APM Model Central GovernmentGovernment CloudShared Service Centers
Reduce
# of Datacenters
Reduce
Complexity and TCOObtain
GoalRationalizationTCO Savings
Tools
Applications
Processes
Who?
Where?
Collaboration
Slide32Thank you
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