Journal Publishing Strategies Maintain quality and academic integrity Choose partners carefully Rely on selfsufficient editors Work smart not hard Keep costs low Software Open Journal Systems OJS ID: 781855
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Slide1
Library-Based Publishing Using Open Journal Systems
Slide2Journal Publishing StrategiesMaintain quality and academic integrityChoose partners carefullyRely on self-sufficient editorsWork smart, not hardKeep costs low
Slide3SoftwareOpen Journal Systems (OJS) (http://pkp.sfu.ca/?q=ojs)
Scholastica (scholasticahq.com)BePress (https://
www.bepress.com/editors.html)Aries Editorial Manager (http://www.editorialmanager.com/)Bench>Press (http://highwire.stanford.edu/publishers/benchpress.dtl)ScholarOne (http://scholarone.com/products/manuscript/)
Slide4Open Journal SystemsOJS is installed locally and locally controlledEditors configure requirements, sections, review process, etc.Online submission and management of all content
Subscription module with delayed open access optionsComprehensive indexing of content part of global systemReading Tools for content, based on field and editors' choiceEmail notification and commenting ability for
readersComplete context-sensitive online Help support
Slide5Hardware platformISSN registrationAssignation of Digital Object Identifiers (DOIs)Web site usage statisticsConsultation on editorial workflow and managementAssistance in gaining recognition as a scholarly journalPress releases and publicity within the library community
Advice on best practices in e-publishingServices We Provide for OJS Journals
Slide6Web-based training for
editorial staffGraphic design servicesCustom article template designArchiving and preservation (LOCKSS)Electronic hosting of back issuesRegistration with major indexing and abstracting servicesPrint on demand (EBM)
Services We Provide for OJS Journals(continued)
Slide7Initial Process for Partnering With an Existing Journal
Initial correspondence and proposal to publish electronically with the ULSReview of existing hard copy or online publication and assessment of proposalReview potential for hosting or digitizing and hosting back issuesReview need to continue
with a limited print run
Slide8Initial correspondence and proposal review for newe-journalSpecial focused review of need for and uniqueness of proposed e-journalAssessment of sufficient support to sustain editorial workflow
Initial Process for Creating anBorn-Electronic Journal
Slide9Journal Proposal FormCollects detailed information on which to base selection decisionFocus, scope, description of contentJustification of needCredentials of Editorial Board
Description of review process
Slide10Selection Criteria
Rigorous peer-review processOpen Access contentSupported by an internationally recognized editorial boardStaff resources needed to ensure timely publicationSolicits new original scholarly content through an open call for papersPractices selectivity regarding published content
Slide11Publications Advisory BoardIncludes leaders in scholarly publishing and Open Access issuesProvides strategic guidance and expertise for ULS digital publishing program Assists in development of publication policies governing:
Selection and evaluation criteria for partnersOpen Access and Creative Commons licensingCost recovery mechanisms
Slide12Based on self-sufficient editorsEditorial staff are expected to become self-sufficient by the time first issue is publishedEditors are responsiblefor managing:
all content decisionsall processing workflowall communication withreviewers, authors, readersall editing, including layout
Slide13Author Copyright AgreementComes in several flavors: Immediate Open Access (standard)
CC BYDelayed Open Access (subscription-based) CC BY-NC-NDLicense terms are included in digital rights statement in article metadata
Slide14Author Copyright AgreementThe author warrants that the work: belongs to the author
is originalhas not been submitted elsewheredoes not infringe others’ copyrightAuthors encouraged to deposit works in OA archives pre- and post-publicationPermission to use third party content is the responsibility of the author
Slide15Creative Commons LicensingOpen Access alternative to “ALL RIGHTS RESERVED”
Standard licenses that make it easy for authors to share their work with some rights reservedAllows authors to choose the terms of future use that balance between Open Access and protection of the author’s interests
Slide16Used to define terms of use, typically for paid journal subscriptions Saves time and effort for negotiating and administering individual license agreementsSERU (Shared Electronic Resource Understanding)
Slide17Assessment of proposal by a Publications Advisory BoardAgreement upon a Service AgreementCreation of a group e-mail distribution listJournal Web site creationInitial training in using the journal management pages for initial setupWeb site design meeting
Ongoing Setup Process for All E-Journals
Slide18Presentation
of the initial Website design with a one-monthreview periodRelease of a call for
paperswhen Web site design finalizedTraining in the editorial workflowArticle template designExtensive training/support in use of the article template for inaugural issueOngoing Setup Process for All E-Journals (continued)
Slide19Review of issues prior to publication for quality control of metadataPublication of inaugural issueDeposit of DOIs with CrossRefRegistration of journals with major indexing and abstracting servicesPress release to advertise new journal
Ongoing Setup Process for All E-Journals (continued)
Slide20Journal proposal form
About our program (PowerPoint)Service agreementAuthor copyright agreementCommunication protocolWeb site design briefArticle template questionnaire
Documentation to Aid the Processfor E-Journals
Slide21Builds common understanding before problems occurDefines roles and responsibilitiesIdentifies ULS as publisher of recordArticulates policies on: changes to published content/issuing errata handling infringement claims, publication schedule/continuity issues
long-term preservationService Agreement
Slide22Defines the scope of graphic design possibilitiesExplains design limitations based on software
Prepares the client to give input on designGraphic Design Brief
Defines publisher branding requirements
Establishes process for client input and timeframe for design
Slide23Slide24Slide25Slide26Slide27Slide28Defines the look of each formatted article
Echoes Web site designDefault is MS WordIncludes publisher’sformatting and branding
requirements Complete citationincluding DOI mustappear on each pageArticle Template Design Questionnaire
Slide29Slide30Slide31Slide32Slide33Guidance for establishing a qualified editorial boardGuidance and ongoing support for managing the editorial processGuidance on establishing and maintaining a rigorous peer-review processGeneral advice from staff with experience in the publishing industryEducation regarding copyright and licensing termsGuidance during conflict resolution
Support in Publishing Best Practices
Slide34Selection criteriaNew journal site creation formEditorial contact directoryWhere new journals are registeredDesign calendarPublication schedulecalendar
Documentation for In-House Use
Slide35Growth in number of titles published
Slide36Scholarly Exchange® Servicehttp://www.scholarlyexchange.org40 additional
Open Access journalsAcquired by the ULS on August 1, 2012Hosting service onlyULS is NOT the publisher and does not provide publishing services
Slide37Staffing for journal publishing2.00 FTE OJS operations and customer support0.25 FTE
administration, partner relations, marketing0.30 FTE graphic designers0.50 FTE OJS sys admin_____________________3
.05 FTE TOTAL100% funded from internal reallocation of operating budget
Slide38Future challengesUnderstanding sustainability issuesTrack labor costsSeparate one-time andongoing labor
Long term data collectionrequiredQuantitative measurementof impactOngoing monitoring/evaluationof academic quality
Slide39http://www.library.pitt.edu/e-journals