Operating Guideline Manual - PDF document

1 Operating Guideline Manual Teen Parent R
Operating Guideline Manual Teen Parent Related Services (TPRS)PO Box 3912 * Odessa, Texas 79762 Rose Valderaz, Coordinator Office 4324568552 Fax 4324561008 “Student outcomes don’t change until Adult behaviors change. This starts with me.” Lone Star Governance Teen Parent Related Services(TPRS) Operating Guideline Manual Revised 8.6.2020| Page Table of ContentsOverviewWelcome!.....................................................TPRS MissionStatement TPRS VisionStatementOrganizational ChartDepartment Link……………………………………………………………………Core Values……………………………………………………………………………………Support Services……………………………………………………………………………Enrollment ProceduresEligibility for ServicesPregnancy Related Services (PRS) Withdrawal ProceduresCompensatory Education Homebound(CEHI)………………………………………hree Types of Homebound Services(CEHI)CEHI during Prenatal Confinement……………………………………………………………CEHI during Postpartum Confinement ………………………………………………………...CEHI during Extended Confinement………………………………………………………CEHI during BreakService Confine

2 ment………………
ment……………………………………………………Attendance forTraditional and NonTraditional Students (OFSDP Attendance)9.10 Confinement and Earning Eligible Days Present……………………………………………Student Detail ReportsAbsences………………………………………………………… Teen Parent Related Services(TPRS) Operating Guideline Manual Revised 8.6.2020| Page Attendance Coding During Homebound CEHIRegular Ed Student PRS Confinement Service RequirementsSPED Student PRS Confinement Service RequirementsTPRS Form LegendTPRSAcronymsCOVID 19 Operating Guidelines Addendum Enrollment Procedures……………………………………………………………………PRS/CEHI/Fatherhood Support Services…………………………………………………Transportation and Childcare Services……………………………………………………Equipment and Supplies Delivery ……………………………………………………………Homebound Instruction………………………………………………………………………Home Visits……………………………………………………………………………………Suspended Activities &

3 #133;………………
#133;……………………………………………………………………Campus Flowchart for COVID 19 Operating Guidelines ……………………………….….1Campus Flowchart for TPRS Operating Guidelines………………………… Teen Parent Related Services(TPRS) Operating Guideline Manual Revised 8.6.2020| Page “Making a Difference”OverviewWelcome! We are excited to service our teens parents. Our district and teen parent staff are dedicated to the success of all students. When servicing our pregnant teensengaging our teen fathers or teen parentwe will do all we can to ensure support needed to reach graduation and beyond.TPRS Mission StatementThrough individualized education, advocacy,and support services, Teen Parent Related Services (TPRS)will support and empower teen parents to be confident, academically successful, and responsibleindividuals. TPRS Vision Statementhe roven oad to uccess) Teen Parent Related Services (TPRS)will provide an exemplary program which supports, empowers, and prepares teen parentsfor the futureOrganizational ChartRose Valderaz CoordinatorSophia Olivarez Administrative Assistant Kimberly Bryer Homebound TeacherHortencia Del Bosque Homebound Teacher Servicing: Odessa High School and Feeder Schools Erica Dangerfield Teen Reach Advocacy Counselor (TRAC)Marisela Gonzalez Specialist Deborah Tavarez CaseworkerServicing: Permian High Schooland Feeder Schools Tatiana HelgueraTeen ReachAdvocacy Counselor (TRAC)Michelle Dominguez Specialist Ronda Mitchell CaseworkerChildren Center at ZavalaElementary Sylvia DuranSupervisor Teen Parent Related Services(TPR

4 S) Operating Guideline Manual Revised 8
S) Operating Guideline Manual Revised 8.6.2020| Page Please check out our Teen Parent Website for additional information: https://www.ectorcountyisd.org/Domain/189 Core ValuesClimate of AccountabilityHolistic Educationbelieve that….To be fully prepared for the futureand postsecondary education, teen parents need individualized education, intense support services, and other academically enriched opportunities. With caring support and resources, teen parents can be effective and successful adults who positively contribute to their community. Accountability begins with strong leadership, continuous professional development, and a climate for employee excellence.Support ServicesThe following support services are provided by the TPRS staff. We advocate for all participating students female/male) by collaborating with campus principals, counselors, teachersother professional staffand communityAcademic/Counselor Services Schedule modifications(Acceleration/Credit Recovery)AssessmentMonitoring(TAKS/STARR)Graduationand Goal Setting Homebound CoordinationAttendanceand GradeMonitoring/Credit AppealLife Skills Pregnancy/ParentingInformationChild Development InformationSelf Esteem/SelfEmpowerment InformationSocial Emotional Development and Counseling Post High School Planning and Career College Readiness/TSI/SAT/ACT/College EnrollmentFAFSA/TAFSA, ScholarshipInterest InventoryCollaborate with Campus College Counselor/TPRS Counselor/College Bound Support College Campus Trips/Virtual Tour Teen Parent Related Services(TPRS) Operating Guideline Manual Revised 8.6.2020| Page Community OutreachCommunity Agency and HealthInformationServicesTransportation/ Childcare Services to ParentsWorkshops addressing Teen Parent oncernsand IssuesCase anagementandService CoordinationHome visits Support Services Continue nline learning, Home access, Computer, nter

5 net IFIcheck outTutoringMentorsBrief ARD
net IFIcheck outTutoringMentorsBrief ARD ASAP upon SPED PRS IdentificationEnd of Each Cycle Audit BalancingWork with our teen parents from initial referral to graduationWeekly meetingsstudent reviewsStaff DevelopmentCommunity Partnerships aECISD PartnershipsGeneral School SuppliesEnrollment Procedures Any schoolage student may be enrolled in the PRS program if she is eligiblefor ADA and in the prenatal or postpartum period of pregnancy. The student's eligibility to receive PRS is verified by either of the following: a campus official ora medical practitionerlicensedto practice in the United States.The date the student begins receiving PRS is considered the date of enrollment in the PRS program. (SAAH)It is important to identify pregnant students as soon as possible so that the intake process can begin and the student can begin receiving the PRS services. Identification at each campus can be made with school nurse, teacher, counselor, principal, parent, or selfreferral. Once student identifiedcontactRose Valderaz, TPRS Coordinatorat 432to begin the process Eligibility for Services Any schoolage student who is in the prenatal or postpartum period of pregnancy is eligible for services under the PRS program. This includes students who are pregnant and/or deliver a live, aborted, or stillborn baby; suffer a miscarriage or death of a newborn; or place a baby up for adoption. Pregnancy Related Services (PRS) Pregnancy Related Services (PRS)are support services, including Compensatory Education Home Instruction (CEHI) that astudent receives during the pregnancy prenatal and postpartum periods to help her adjust academically, mentally, physically and stay in school. These services are delivered to a student when the student is pregnant and attending classes on a district campus, Teen Parent Related

6 Services(TPRS) Operating Guideline Manu
Services(TPRS) Operating Guideline Manual Revised 8.6.2020| Page a valid medical necessity for confinement during the pregnancy prenatal period prevents the student from attending classes on a district campus, ora valid medical necessity for confinement during the pregnancy postpartum period prevents the student from attending classes on a district campus.A district receives 2.41 PRS weighted funding while Pregnancy Related Services are being provided to the student. Documentation by campus officials, licensed medical practitioners, and certified teachers is required to claim PRS eligible days present for funding (SAAH Section 9). Withdrawal ProceduresA student is no longer eligible for PRS and must be withdrawn from the program on the date one of the following occurs: the student no longer receives services through the PRS program;the student returns early from postpartum confinement to attend her regular classes on a school campus;the student reaches the first day of the seventh week after her pregnancy ended and a licensed medical practitioner has not authorized an extension of postpartum confinement; if the student's postpartum confinement was extended, the student reaches the first day of the eleventh week after her pregnancy ended; orif the student has been allowed to use the breakservice option, the student reaches the first day of the school week that follows 10 weeks of postpartum confinement.PRS Folder closed for auditing purposes Compensatory Education Homebound(CEHI) CEHIis the mandatory component districts offer in a PRS program. CEHI provides academic services to the student at home or hospital bedside when a valid medical necessity for confinementduring the pregnancy prenatal or postpartum periods prevents the studentfrom attending classes on a district campus. CEHI must consist of faceface instruction by a certified teacher of the district. Substitute teachers can be used to provide CEHI; however, t

7 he individual selected as the substitute
he individual selected as the substitute must be a certified teacher. The CEHI teacher must maintain a log to document the actual amount of prenatal and postpartum CEHI each student receives. When students are provided CEHI, your district will receive the 2.41 PRS weighted funding. Students who do not come to school and who do not receive CEHI and/or special education homebound services mustbe counted absent. (SAAH Section 9The term "medical practitioner" includes a physician, an advanced nurse practitioner, and a midwife licensed under the Texas Occupations Code,Chapter 203.Throughout Section 9, "licensed" means licensed to practice in the United States. You can access the Texas Medical Board's searchable database of licensed physicians at http://reg.tmb.state.tx.us/OnLineVerif/Phys_SearchVerif.asp . Teen Parent Related Services(TPRS) Operating Guideline Manual Revised 8.6.2020| Page Three Types of Homebound Services (CEHI)CEHI during Prenatal ConfinementIf your district serves students with CEHI during a prenatal confinement, it willreceive the 2.41 PRS weighted funding. Though providing support services to a student who is receiving CEHI during prenatal confinement is optional, these services may be necessary for the academic, mental, or physical health of the student to ensure that she does not drop out of school.Documentation for each event of prenatal confinement must be obtained from a licensed medical practitioner to verify that a medical necessity for confinement has been determined to exist.There isno limit to the length of time or number of times CEHI may be provided to a student during the prenatal period. The length of time and number of times the student is provided CEHI services is dependent on the licensed medical practitioner’s documentation.(SAAH 9)CEHI uring Postpartum Confinementyour district offers a PR

8 S program and an eligible student has no
S program and an eligible student has not refused program services, your district must provide the student with postpartum CEHI either until the student chooses to return to school or until the end of the sixth week from the beginning date, whichever comes first. The student is not required to provide a medical note indicating a need for confinement to be eligible for or receive postpartum CEHI through the sixth week from the beginning date. Provision of CEHI during postpartum confinement may be extended for 4 additional weeks’subject to the documentation requirementHowever, under no circumstances will a student remain eligible forPRS funding after the tenth week of postpartum confinement ends.(SAAH 9)CEHI during Extended ConfinementEligibilityfor CEHI during postpartum confinement may be extended for an additional 4 consecutive weeks if there are complications with the student’s or infant’s health. Eligibility for CEHI during extended postpartum confinement starts on the first day of the seventh week after the beginning date and ends on the first day of the eleventh week after the beginning date.(SAAH 9)CEHI duringBreakService ConfinementYourdistrict may allow a student to divide up to 10 weeks of postpartum confinement CEHI into two periods in instances in which the infant remains hospitalized after delivery. This option is known as breakservice CEHI. It allows the student to receive CEHI during an initial period of postpartum nfinement while recovering from delivery (student recovery period), return to school until the baby is released from the hospital, and then receive CEHI during the remainder of the eligible postpartum confinement time while caring for the baby (baby recovery period). (If the baby is hospitalized again, the student may receive an additional period of CEHI when the baby is released if the student has not already received 10 weeks of postpartum confinement CEHI.)(SAAH 9)

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Teen Parent Related Services(TPRS) Operating Guideline Manual Revised 8.6.2020| Page A student who requires breakservice confinement remains eligible to receive CEHI until she has been confined for a total of 10 weeks or the school year ends, whichever comes first. For a baby recovery period, the student is not required to provide a medical note indicating a need for extended postpartum confinement to be eligible for or receive breakservice CEHI beyond the sixth week of postpartum confinement.(SAAH 9)Attendance forTraditional and NonTradition Students (OFSDP Attendance)9.10 Confinement and Earning Eligible Days PresentA student who receives CEHI while on prenatal or postpartum confinement earns eligible days present based on the number of hours she is served at home or hospital bedside by a certified teacher.198 Use the following chart to determine a student’s eligible days present. 197 Information on the PRS waiver can be found at https://tea.texas.gov/StateWaivers/. 198 For a teacher other than a special education or bilingual/ESL teacher, the requirement that a teacher be certified does not apply to an openrollment charter school unless the school’s charter requires that courses be taught by certified teachers.(SAAH 9)One exception to the prohibition on changing the type of record used during a reporting period would be for a student’s initial enrollmentin the OFSDP. Another would be for an OFSDP student who begins receiving PRS CEHI services in the middle of a sixweek reporting period. The student’s attendance would be reported with a 42400 record (according to the CEHI funding chart in 9.10 Confinement and Earning Eligible Days Present) and with an ADA eligibility code of 1 at the time the student began receiving CEHI services, even if that date occurred within the sixweek reporting period. Once the student stopped receiving CE

10 HI services and returnedto school to par
HI services and returnedto school to participate in the OFSDP, the student’s attendance would be reported with a 42401 record and with an ADA eligibility code of 7, even if the transition occurred in the middle of a sixweek reporting period.SAAH 11.6.3)Student Detail ReportsStudent Detail Reportsmust contain a PRS indicator code for all students who are being served in the PRS program and who are eligible for state funding. (SAAHAttendance Balancing Caseworkbalances each six weeks withthe campus attendance clerk at each campus.Report reviewed with supervisor before submitting to campus principaAbsencesDuring the prenatal period, a student is absent if she does not come to schoolif the student is receiving CEHI, if CEHI is not provided. During the postpartum period, a student is absent if CEHI is not provided.A student may be recorded absent on the effective date of a program change (date of enrollment in or withdrawal from the PRS program). However, as with all other students, PRS students cannot earn eligible days present on days they are absent.(SAAH 9) Teen Parent Related Services(TPRS) Operating Guideline Manual Revised 8.6.2020| Page Attendance Coding During Homebound (CEHI Confinement)Regular Ed tudentAttendance Coding During Homebound CEHIConfinement) Special Ed StudentsSPED Student PRS Confinement Service RequirementEligible days present are determined each week, and a week is from Sunday through Saturday. Service hours may not be accumulated and carried forward from one week to the next, nor can service hours be applied to a previous week. Teen Parent Related Services(TPRS) Operating Guideline Manual Revised 8.6.202010| Page A student who is provided SPED and PRS during confinement retains the same ADA eligibility code she had before r

11 eceiving the services, regardless of how
eceiving the services, regardless of how many hours the student will be provided the services.If a student is not provided special education homebound services during a week, the student must be counted absent for the entire week even if she was provided PRS during the week.If a tudent is provided special education homebound services during a week but not PRS, the student may be counted present according to the requirements of the chart inut the student is not eligible to generate PRS weighted funding for the week. Brief ARD request upon identification of new students. Deliberation page requestedTPRS Form Legend1 TPRS Final Check List 10 Proof of Pregnancy15 Attendance Verification of PRS/CEHI20 Prenatal/Extended CEHI Request Form30A New Arrival (POP on file)30B NewArrival (No POP on file)35 TPRS Conference CEHI Update Before / Back to School Release40 Back to School Release50A CEHI Regular Ed Visitation Log50B CEHI SPED Visitation Log60 Assessment /utoring Release Form80 Student Information90 Student Visitation Calendar & Teacher Log95A PRECEHI Visit Form95B CEHI Transitional Form105 CEHI Counselor Home Visit Check List Acronyms POPProof of PregnancyCEHICompensatory Educational Homebound InstructionPRECEHI MeetingStudent meeting conducted prior to going into homebound instructionCEHI Transitional MeetingStudent meeting conducted prior to returning to campus HB Homebound Special Education ARDAnnual Review Meeting for SPED studentsBTSBackSchoolRelease MiscarriageSAAH 9 Texas Education Agency Student Attendance Accountability Handbook Section 9 Other Support Student with Special Circumstance DOB Date of Birth Teen Parent Related Services(TPRS) Operating Guideline Manual Revised 8.6.202011| Page EDD Estimate Due Date COVID 19 Operating Guidelines Addendum During the COVIDpandemic, ECISD Teen Parent Related Services will respect and adh

12 ere to the general operating guidelines
ere to the general operating guidelines outlined in the TPRS Operating Guideline Manual. The below mentioned addendums to the guidelines have modified and enhanced our delivery of services tothe students that we serve during this time. Our goal is to ensure that every student in the PRS program can continue to receive all of the support services provided by the program.We will respect and strictly enforce all of the instructions and directives communicated by the District administrative team to safely and effectively educate our community’s children. All CDC guidelines for reopening schools during COVID19 are being respected and followed. Enrollment ProceduresUpon referral of a student, the TPRS staff will communicate via phone call with the student and family to inform of program services and initiate an intake to assess student needs.If registration is needed, TPRS Specialist or Caseworker will contact the family and assist with the online registration process.Intakes will be mailed to thefamily completion. The familywill scanand emailor call for assistance. PRS/CEHI/Fatherhood Support ServicesECISD TPRS Support Services, listed as Academic, Life Skills, Post High School Planning & Career, Support Services and Homebound Instruction will be conducted via email, phone call, or virtual meetings. Parent conferences and ARD meetings to be included. All faceto face meetings will be avoided, if possible. Transportation and Childcare ServicesTransportation guidelines set forth by the ECISD Transportation Department will be communicated and respected. TPRS bus transportation will continue to those students attending campus class schedules and using the ECISD childcare facility. Students must be attending remote learning and oncampus classes and be ADA eligible to use the busing accommodation. Transportation of students to appointments and events will require staff to use ECISD suburban or buses and requiring all students and

13 staff to wear a mask and social distanci
staff to wear a mask and social distancing. Students using Teen Parent Related Services(TPRS) Operating Guideline Manual Revised 8.6.202012| Page the ECISD Zavala Childcare facility will respect and adhere to all of the guidelines shared by the facility director. Students must be attending remote learning and oncampus classes and be ADA eligible to use the childcare facility.Equipment or Supplies DeliveryLaptops, hotspots, general school supplies and materials will be coordinated by ECISD campus staff. Distribution will be done by picking them up at campus, following campus instructions and directives for safety of the student and staff. Homebound Instruction Homebound instruction will be coordinated with homebound teachers and specialists to ensure that all team members are well informed in order to deliver online virtual remote instruction. “Remote instruction” for the PRS program means that CEHI is provided to a student through a technologythat allows for realtime, twoway interaction between a student and teacher who are in different physical locations. Examples of such technology are interactive video conferencing and a robot that allows for virtual interaction between student and teacher. The technology must allow for both twoway audio and twoway video interaction. All other Section 9 PRS requirements are required. (See the definition of “remote instruction” in 12.3 of Remote Instruction That Is Not Delivered through the TXVSN in the SAAH). For information on remote home instruction, including applying for a waiver to provide remote instruction see either 12.3.3 Remote Homebound InstructionRegular Education Students or 12.3.4 Remote Homebound InstructionSpecial Education Students, as applicable. (SAAH, pg.201) Whenhomeinstructioncannotprovided

14 dueCOVIDstudentswhohadbeen receivinginst
dueCOVIDstudentswhohadbeen receivinginstructionhomeshouldservedthroughtheLEA’sremotesynchronous asynchronousinstructionalmethods.Whilestudentsareservthroughthesemethods, attendanceshouldreportedaccordancewiththerulesformethoddescribedthis document.Pregnancyrelatedservices(PRS)studentswhoreceiveCompensatoryEducation HomeInstruction(CEHI)servicesthroughremotesynchronousasynchronousmethod continueearnCTEcontacthours,longCTEinstructioncontinueswhileremote instructionprovided(tea.texas.gov/coronavirus,July2020). Home VisitsHome visits will be organized and conducted via phone or virtual meetings. There will be no faceface meetings.Suspended Activities Teen Parent Related Services(TPRS) Operating Guideline Manual Revised 8.6.202013| Page The following activities will be suspended until further advised. Agency campus visitsInformation sessions and referrals will be done virtually and coordinated through the campus specialist and/or caseworker. The appointments will be documented. Oncampus guests will be suspended. College Trips and Campus VisitsAll visits will be suspended until further advised. However, the TRAC counselor will ensure the communication of important information relevant to assisting the student in preparing for college readinessand virtual tour where applicable Childcare Facility Eventsthe Zavala Childcare facility hosts an annual Open House to host our teen parents. They also conduct oneone tours for our students and their families. These events are suspended, until further noticechildcare is available to our student. Campus TPRS Group EventsAll are suspended, until further advised. This will include the birthday, sixweek celebrations, group events, and teen parent support groups. Efforts to conduct these events, will be done virtually by the TPRS Campus Staff.

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Teen Parent Related Services(TPRS) Operating Guideline Manual Revised 8.6.202014| Page Campus Flowchart for PRS and CEHI Services COVID 19 Operating Guidelines Addendums 1A . Specialist – COVID 19 Obtains student Proof ofPregnancy Form (#10) via phone or picture, or Coordinator faxes to the student’s doctorObtain completed intake form and uploads to TEAMS 2C . Specialist - COVID 19 Schedules zoom or facetime PreEHIMeetings 4 weeks before EDD date with parent and student. Case management to include;Daily phone calls, Complete COVID 19 check list, Wellness check and student Assessment forneeds.Coordinate and communicate with Community partner meetings to set up virtual workshops. Document all efforts SCENARIO 1 Referred studentcontacts TPRS Specialistor TRAC Counselor sees pregnant girl, initiate intake SCENARIO 2 Form #10 or POP completed & signed by licensed physician 2D. Coordinator COVID 19 Communicate with staff, parent, and students via online virtualas needed. 2B. TRAC (Counselor) - COVID 19 Verifies Special Ed Status; if student is served by SE, notifies Special Ed Dept. so that ARD is scheduled mandatory (Zoom)Communicates with Parent Via phone or sets up appointment for discussing schedule, grades, transcript, and testing needs. 1B. Caseworker – COVID 19 Calls student to inform the program services to initiate services.If student is not at campusmail or take intake packet to home leave at do

16 or and pick up when ready. 2A. Casew
or and pick up when ready. 2A. Caseworker - COVID 19 Calls student to determine childcare and transportation ervices. Case management to include: Daily phone calls, Complete COVIDcheck list in TEAMS, Wellness check and student Assessment for needs. Teen Parent Related Services(TPRS) Operating Guideline Manual Revised 8.6.202015| Page COVID19 Check List Documentation in TEAMS Eduphoria for Scott Randolph update parent/student conference /Calls(usually for poor attendance)Compensatory Education HomeboundCEHI Process COVID19 Remote Learning Requirements to earn full day funding forCEHI students and Attendance. (TEA COVID19FAQ:PRS) It is important when following the COVID19 guidelines to keep documentation showing the support we are providing for each student to collect PRS funding.For more information reference the TEA COVID19 FAQ at the link below.https://tea.texas.gov/sites/default/files/covid/covid19_pregnancy_related_service_guidance_april_14_.pdf SCENARIO 3 CEHI Instruction Student notifies TPRS Specialistor TRAC Counselor of need for CEHI instructionFollow these steps for all:CEHI ScenariosPre CEHIPost CEHIExtended CEHIPrenatal andExtended CEHImust have a doctor’s note 3A . TPRS Specialist - COVID - 19 . Schedule PreEHITransition meeting via internet or zoom Schedule daily/weekly followup phone or zoom.Send team calendar inviteAssist student with any additional school academics, attendance and tutoring needs.Assist student with obtaining services from government agencies (WIC) or doctors, etc. following the social distancing guidelines. 3D. TPRS Homebound Teachers and SPED Homebound Teacher if applicable) COVID19 Attend transition virtual meetingServes students remote synchronous or asynchronous instruct

17 ional methods.
ional methods. 3 B . Case Worker - COVID 19 Refer students to social services virtually. Assist student with social service needs.Assist with transportation as needed following the COVID guidelines of social distancing when taking to appointments 3C. TPRS Counselor Attend transition virtual meetingFollow up with student for scheduling, testing, transcript needs. Wellness or after graduation plans all discussed in virtual meeting. Teen Parent Related Services(TPRS) Operating Guideline Manual Revised 8.6.202016| Page Campus Flowchart for PRS and CEHI General Operating Guidelines SCENARIO 1 Referred studentcontacts TPRS Specialistor TRAC Counselor sees pregnant girl, initiate intake SCENARIO 2 Form #10 or POP completed & signed by licensed physician 2 A . Caseworker Reviews Form #10 POP for completenessBegins yellow folder Completes Form #1 ChecklistEnters PRS entry date in TCCSscreen WST1230 from copy of form #10 receivedBegins monitoring student attendance weekly 2C. TRAC (Counselor) Verifies all special programs if student has a Special Ed Status notifies Special Ed Dept. so that ARD is scheduled mandatory,Obtain ARD doc & communicate to staff and distribute to teamBegins monitoring student attendance/academics/gradebookReviews schedule, transcript, and testing needs. 2B. Specialist Enters receipt of form on Microsoft Teams.Notifies: Campus Staff/Nurse/CoordinatorBegin monitoring student attendance and academicsSchedules all PreCEHI Meetings 4 weeks before EDD date with parent and student.For PreCEHI Completes form 95A Sends a calendar invite to Te

18 am and Principal 2D. Coordinator A
am and Principal 2D. Coordinator Adds student to the Estimated Delivery Date EDDCalendarBegins monitoring student attendance and academicsBegins organizing weekly student review of CEHI with Homebounteachers and TeamAdd Father name to EDD calendar 1A. Specialist Obtain student POP Form#10, and Coordinator faxes request to students’ doctor Logs contact with student on TEAMS, Prints WST1218 Student Profile to review special program informationMale Referral on intake follow up to services the teen father Teen Parent Related Services(TPRS) Operating Guideline Manual Revised 8.6.202017| Page Compensatory Education Homebound (CEHI) SCENARIO 3 CEHI Instruction Student notifies TPRS Specialistor TRAC Counselor of need for CEHI instructionFollow these steps for all:CEHI ScenariosPre CEHIPost CEHIExtended CEHIPrenatal andExtended CEHImust have a doctor’s note with begin and end date 3A. TPRS Specialist Notifies Coordinator to fax form#20 to the doctor to confirm the need(For Pre CEHI and Extended CEHI), For CEHI to be approved for PreCEHI or Extended (must have a valid ICD10 code)Once CEHI is approved,NotifTPRS Homebound Teachers so that CEHI services can be coordinated,Emails student’s principalattendance, teachers, and TPRS staff.Request work from teachers for initial request.Monitors incoming student work and outgoing student work using gradebook.Continue to monitor the studentsattendance and grades.At the endor all CEHI Schedule Transition meeting omplete form 9Send Team Calendar inviteSend an email the updates from transition meeting and let teachers know the student will return. 3 D . TPRS Homebound Teachers and SPED Homebound Teacher if applicable) During CEHI homebound collects all work from homebound teachers and delivers assignments to students.Returns

19 completed work the campus documents on f
completed work the campus documents on form.Coordinates plan for homevisits with student,Review & followspecial pop accommodations and modificationsCompletes CEHI Teacher Visitation Log Form (#50A) weekly,Scans logs to TPRS Team each MondayVerifies grades in txGradebookReview grades and missing workAttends transition meeting at the end of homebound.Gives a Weekly list to team Verifies transportation/Childcare/ 3C. Case Worker Reviews Form (#20) for completeness,Enter receipt of form on Microsoft TeamsNotifies Attendance Clerkfor attendance code of “H” for homebound. And record keeping of logs.nters CEHI date in TCCSWST1230Collects homebound Visitation LogWeekly and verifies information with HB Teacher.urns in the homebound log to the attendance clerk.Reconcileweekly withattendanceclerk. 3E. TPRS Counselor If student is served by SE, notifies Special Ed Dept.and TPRS team. Note: PRS needs ARD to serve SE studentDeliberation page in yellow folder Schedules 2week CEHICounselor home visit check list (Form#105) 3B. Coordinator Scans or faxes Form #20 to the licensed physician to have them sign the paperwork stating the ICD10 code.Once approved sends notice to team to begin the CEHI services. If student is served by SPED, notifies Special Ed Dept. so that SPED Homeboun Services can be coordinated, Note: PRS needs ARD to serve SE student Teen Parent Related Services(TPRS) Operating Guideline Manual Revised 8.6.202018| Page Released From CEHIPostPartum 3 F . Attendance Clerk Enters appropriate attendance code in ITCCS as reflected on

20 logReconciles with Caseworkerakes corre
logReconciles with Caseworkerakes corrections as needed. SCENARIO 4 Student returns from CEHI Repeat steps for Pre CEHI, Post, and Extended CEHICampus must already have received the BTSR Form 40 with doctors’ signature, BEFORE the student returns to schoolNote: a student returning to take the EOC/STAAR testing must return to CEHI period and follow procedures once testing is complete. Must have form 60 completed and signed by doctor. SCENARIO 5 The student notifies TPRS staff baby has been born;miscarried or adoptedThe first contact completes the New Arrival form #30A or #30B and emails, copy to team/upload in TEAMS Postpartum CEHI (weeks 16) begins 5A. TPRS Specialist Reviews/Completes the New Arrival Form (#30A) or (#30B),Enters birth date, MC or adoption onMicrosoft TeamsNotifies TPRS /Campus Staff of HB ServicesBegins the homebound processfollowed on (3A Specialist Above)NOTE: The collection of documentation for postpartum CEHI is optional (see section 9.10.4 of SAAH); ECISD has elected to not collect this documentation. 4B . Case Worker ithdrawsstudent from CEHI services in ITCCSNotifies Attendance Clerk Starts to close yellow folder 4E. TRAC ( Counselor )/Homebound Teacher Continue to monitor the student’s academics and grades. 5B. TRAC (Counselor) Reviews/Completes the New Arrival Form #30Aor #30B,Follow scenario 3E Instruction 4C. TPRS Specialist Reviews Form 40 for completeness,Enters receipt of form on Microsoft Teams,Notifiesthe home campus teachers and campus staff of return.Visits with the student upon return to access student needs and determine attendance appeal. 4D. Attendance Clerk Ensures that homebound attendance code is no longer usedReconciles with Caseworker at the end of each cycle using form #15 4A Coordinator Sends

21 Back to School Release form #40 to Dr. t
Back to School Release form #40 to Dr. to Rose ValderazEmails the TPRS staff the release date. 5C. Casework Reviews/Completes the New Arrival Form #30Aor #30B,Follow scenario 3C Instruction Teen Parent Related Services(TPRS) Operating Guideline Manual Revised 8.6.202019| Page Closed Folders *TPRS Specialist/TRAC (Counselor)/Caseworkeraudit individual folders before closing*For TPRS programmatic concerns contact Ms. Valderaz at 4568552*For campus based concerns at PHS contact Mr. Lujan*For campus based concerns at OHS contact Ms. Gerig 5C. TPRS Homebound Teacher and SPED Homebound Teacher if applicable Follow Scenario SCENARIO 6 Closing the TPRS Student Audit (Yellow Folder) 6 A. TPRS Specialist Reviews all forms for completeness,Completes all fields in excel spreadsheet in the PEIMS tab.Notifies Case Worker nalizes the last documentation the close out of the student yellow folderAddress the students make up time for attendance with student 6B . Case Worker ithdraws student from PRS services in TCCS as reflected on the last visit indicated on form#50A or #50B,Prints out the PRS Screen WST1230 and student attendance. Reviews all TPRS documents with the Specialist against checklist form #1.Files the PRS “yellow” folder in the back of the student’s cumulative folder, after review by IS/CoordinatorHighlight closed folder in yellow on PRS ctive TEAMS Campus PRS audit checks(Biannually). 6C . TRAC Counselor Reviews Grades and check for missing gradesFollow up with teacher of record for missing cycle grades. Pursue grades until updated in TCCS. Teen Parent Related Services(TPRS) Operating Guideline Manual Revise