General Meeting Thursday November 13 2014 700 to 830 pm Blue Quill Community League Chaired by Andrew Happer PEng BQCL Acting President Agenda Call to Order and Declaration of Quorum ID: 194345
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2014 Annual General MeetingThursday, November 13, 20147:00 to 8:30 p.m.
Blue Quill Community League
Chaired by:
Andrew Happer,
P.Eng
.
BQCL Acting PresidentSlide2
Agenda
Call to Order and Declaration of Quorum
Approval of Agenda
Approval of 2013 AGM Minutes
Approval of 2013-14 Financial Report
Approval of 2014-15 Operating
Budget
MOTION: By-law Amendment
Report of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review – Acting President
Elections – BQCL Board
City Councilor, Michael Walters – In-Fill
Wine and cheeseSlide3
AgendaCall to Order and Declaration of Quorum
Approval of Agenda
Approval
of 2013 AGM Minutes
Approval of 2013-14 Financial Report
Approval of 2014-15 Operating
Budget
MOTION: By-law Amendment
Report
of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review – Acting President
Elections – BQCL Board
City Councilor, Michael Walters – In-Fill
Wine and cheeseSlide4
AgendaCall to Order and Declaration of Quorum
Approval of Agenda
Approval of 2013 AGM Minutes
Approval
of 2013-14 Financial Report
Approval of 2014-15 Operating
Budget
MOTION: By-law Amendment
Report
of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review – Acting President
Elections – BQCL Board
City Councilor, Michael Walters – In-Fill
Wine and cheeseSlide5
AgendaCall to Order and Declaration of Quorum
Approval of Agenda Approval of 2013 AGM Minutes
Approval
of
2013-14 Financial Report
Approval
of 2014-15 Operating
Budget
MOTION: By-law Amendment
Report
of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review – Acting President
Elections – BQCL Board
City Councilor, Michael Walters – In-Fill
Wine and cheeseSlide6
Financial Report
31-Aug-13
31-Aug-14
$ Change
1015 · TD Casino
$36,199
$81,685
+ $45,486
1110 · TD General Account
$175,871
$112,811
- $63,060
90-Day GIC @ 1.2% (Jan. 15 expiry)$0$30,000+ $30,0001-Year GIC @ 1.3% (May 5 expiry)$0$100,000+ $100,000Total$212,070$324,496+ $112,426
Bank AccountsSlide7
AgendaCall to Order and Declaration of Quorum
Approval of Agenda Approval of 2013 AGM Minutes
Approval of 2013-14 Financial Report
Approval of 2014-15 Operating
Budget
MOTION: By-law Amendment
Report
of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review – Acting President
Elections – BQCL Board
City Councilor, Michael Walters – In-Fill
Wine and cheeseSlide8
Financial Report2014/15 Proposed Capital Projects
Description
Amount
Replace front hallway flooring
$17,000
Replace exterior north wall
$18,000
Replace window wells
$37,000
Renovate beach volleyball court
$23,000
Install security cameras at north exterior
$15,000Install TV message board in front hallway$5,000Paint parking lot lines & repair asphalt$4,000TOTAL$119,000Slide9
AgendaCall to Order and Declaration of Quorum
Approval of Agenda Approval of 2013 AGM MinutesApproval of 2013-14 Financial Report
Approval of 2014-15 Operating
Budget
MOTION: By-law Amendment
Report
of Transportation Ad-Hoc Committee(s)
MOTION
: Ad-Hoc Committee
Year in Review – Acting President
Elections – BQCL Board
City Councilor, Michael Walters – In-Fill
Wine and cheeseSlide10
By-Law Amendment7.4: Added “Fundraising Director” to position elected on in even years.
12.1 & 12.2: Quorum for Annual, General and Special meetings is determined by “attending in person”.
12.3: Quorum for Board meeting is determined by “attending in person” or “via teleconference”.
13.3: Directors may assign proxy votes at Board meetings.Slide11
AgendaCall to Order and Declaration of Quorum
Approval of Agenda Approval of 2013 AGM MinutesApproval of 2013-14 Financial Report
Approval of 2014-15 Operating
Budget
MOTION: By-law Amendment
Report
of Transportation Ad-Hoc Committee(s)
MOTION
: Ad-Hoc Committee
Year in Review – Acting President
Elections – BQCL Board
City Councilor, Michael Walters – In-Fill
Wine and cheeseSlide12
Transportation Ad-Hoc Committee2011 AGM: Formed committee m
andated to develop a plan of action that addresses concerns of the community related to transportation and
development.
2012 AGM: Mandate renewed and authorized to proceed with organizing an outdoor music festival.
2013 AGM: Mandate renewed and identified two
Skyrattler
representatives. Ordered to elect two Blue Quill Park residents as liaisons. Party in the Park standing committee formed. Slide13
AgendaCall to Order and Declaration of Quorum
Approval of Agenda Approval of 2013 AGM MinutesApproval of 2013-14 Financial Report
Approval of 2014-15 Operating
Budget
MOTION: By-law Amendment
Report
of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review – Acting President
Elections – BQCL Board
City Councilor, Michael Walters – In-Fill
Wine and cheeseSlide14
AgendaCall to Order and Declaration of Quorum
Approval of Agenda Approval of 2013 AGM MinutesApproval of 2013-14 Financial Report
Approval of 2014-15 Operating
Budget
MOTION: By-law Amendment
Report
of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review – Acting President
Elections
– BQCL Board
City Councilor, Michael Walters – In-Fill
Wine and cheeseSlide15
Year in ReviewA lot happened… and a lot was accomplished… where to start?Slide16
Year in Review – BoardStarted the year with 12 Directors – lost 5Operated with 8 Directors for most of the year
Thank you for your commitment:Andrew Happer
Travis Ball
Tim Battle
Neil Dunwald
At tonight’s AGM,
11 of 13
board positions need to be filled
Richard Hughes
Judy
Moschuk
Janice Quinn
Kelli ReindersSlide17
Board Organizational Chart
President
Vice President
Treasurer
Secretary
Sports Director
Program Director
Civics Director
Membership/Volunteerism
Fundraising Director
Publicity Director
Administrator
Facilities DirectorSocial DirectorPast PresidentSlide18
Our CommunityWhere we are locatedSlide19
Our CommunitySlide20
The BQCL Mission Statement
The Blue Quill Community League strives to provide a sense of community, and to enhance the quality of life in the greater Blue Quill Community, by providing: facilities for community use; excellent social, recreational and cultural programs; and focussed advocacy efforts.Slide21
Our CommunityLeague Founded in 1979
Hall facility was built in 1982Number of Residents: 10,447Number of homes:
4,835
Blue Quill: 4,568 (2,042 homes)
Blue Quill Estates: 1,296 (565 homes)
Skyrattler
: 1,947 (1,172 homes)
Sweet Grass: 2,636 (1,056 homes)
* 2012 City of Edmonton Neighborhood Census
(as found on City of Edmonton web site at http://www.edmonton.ca)Slide22
Year in Review - FacilitiesReplacement of windows on north wall
Installed larger gate for skating rink Built new Front Office downstairs in main hallNew coat racks inside main hallNew hall cleaning staff
Installed security
camera in skate lobbySlide23
Year in Review – Hall IssuesVandalism and water ingress (play video)Slide24
Year in Review – FinancesMajor fundraising:
Casino – May 2014Grants – infrastructure, operating, Canada Summer JobsPut money in GIC
investments:
90-day renewable – need to create 2 more with alternating expiry dates
1-year renewableSlide25
Year in Review – Shaw InterviewShaw Cable came to BQCL HallGo
! Edmonton segment topic:Increased casino hours effect on volunteering
Interviewed Masood
Makarechian
(EFCL President) and Andrew Happer (BQCL President)Slide26
Year in Review – ProgramsRun by BQCL:
Bellydancing
Yoga
Zumba
Green
Shack playground
leaders
All-day Scrapbooking CropsSlide27
Year in Review – ProgramsIndependently
run programs at BQCL:Blue Quill 166 ScoutsEdmonton Area Girl Guides of Canada
Blue Quill Playschool
Enjoy
Life
Church
Community Health & Wellness:
Community League Swim - Sat and Sun 4:00
to 5:30 p.m.
at Confederation Pool.
Outdoor pools – summer evenings.
Discounts on City of Edmonton recreational multi-use and annual passesSlide28
Year in Review – ProgramsSeniors
Bob Price – senior’s representative at board meetingsHeritage Seniors’ Drop-in CentreLooking for liaisonWorked
towards getting other programs going:
English (ESL)
Cooking
Fitness
We
are open to trying new
programs
Contact us if you have an ideaSlide29
Year in Review – Publicity
Terminated agreement with Calder PublicationsCreated own independent
newsletter:
Blue Grass Rattler
Five issues per year: May, Sept, Nov, Jan, Mar
Hits every doorstep in community!
Significantly higher cost
Advertising revenue – need more
May move to newsprint to reduce printing costs
Sign boards, Facebook, Twitter, web siteSlide30
Year in Review – NewsletterSlide31
Year in Review – Sports
Outdoor soccerIndoor soccerTennis courtsOutdoor skating rinksOther ideas that are still brewing:
Community cricket match
Beach volleyball
PickleballSlide32
Year in Review – Events
Party in the Park – SeptKids’ Christmas Party – Dec Community Flea Market – May Seniors’ Pancake Breakfast – June
Soccer BBQ Wind-up – June
Town hall meetings, forums, and roundtablesSlide33
Year in Review – PitP
Party in the ParkSlide34
Year in Review – PitPSlide35
Year in Review – PitPSlide36
Year in Review – PitPSlide37
Year in Review – Seniors Breakfast
Seniors’ Pancake BreakfastSlide38
Year in Review – Town Hall
Town Hall MeetingSlide39
Year in Review – Upcoming Events
Thurs, Nov. 20 – Skyrattler Future ForumThurs, Nov. 27 – Cooking class (nut-free baking)
Sat, Dec. 6 – Vendor Fair & Kids’ Xmas Party
Sat, Dec. 6 – Dinner & Dance
Thurs, Dec. 11 – Cooking class (Xmas baking)
Feb. 2015 – Family Day
Winterfest
May to Jun. 2015 – Outdoor Soccer
Sep. 12, 2015 – Party in the Park!Slide40
AgendaCall to Order and Declaration of Quorum
Approval of Agenda Approval of 2013 AGM MinutesApproval of 2013-14 Financial Report
Approval of 2014-15 Operating
Budget
MOTION: By-law Amendment
Report
of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review – Acting President
Elections – BQCL Board
City
Councilor, Michael Walters – In-Fill
Wine and cheeseSlide41
ElectionsThere is a lot of organization required to keep the community league going
We need volunteers!The more the volunteers, the easier it is
Why Volunteer?
There are many reasons to volunteer!
Meet new people and make new friends
Gain work-related experience
Share existing skills and talents or learn new skills
Effect change and have a positive impact in YOUR communitySlide42
ElectionsWhy Volunteer?
Even MORE reasons to volunteer! Champion a cause
Build confidence and self-esteem
Gain a sense of achievement
Pursue a special or personal interest Slide43
ElectionsCommitment to volunteering as a board member:
Consistent and open communication with other board members (email, phone)Diligent completion of required tasksMonthly board meetings (except for July)
Attendance at community league events
Annual board development activity
Suggested time commitment: 5
hours/weekSlide44
ElectionsRewards for volunteering on board:You have a say in what goes on in the community
Get to know local politicians on first-name basisDon’t have to write a volunteer cheque
Keys to the building
Refreshments at board meetings
Quarterly board meetings – dinner provided
Free half-day rental for
each two-year term (qualify
after serving one-year of term)Slide45
Elections
Position (as of AGM)
Status
President
Vacant
Past-President
Vacant
Vice President
Vacant
Secretary
Filled
Treasurer
VacantCivics DirectorVacantFacilities DirectorVacantFundraising DirectorVacantMembership DirectorVacantPrograms DirectorVacantPublicity DirectorVacantSocial DirectorVacant
Sports Director
FilledSlide46
AgendaCall to Order and Declaration of Quorum
Approval of Agenda Approval of 2013 AGM MinutesApproval of 2013-14 Financial Report
Approval of 2014-15 Operating
Budget
MOTION: By-law Amendment
Report
of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review – Acting President
Elections – BQCL Board
City Councilor, Michael Walters – In-fill
Wine and cheeseSlide47
City Councilor, Michael WaltersSlide48
Thank you for attending!
Please stay for wine and cheese
Check out our web site:
http://www.bqcl.org
Blue Quill Community League (BQCL)
@
BlueQuillCL