The Value of Value Scores: Accessioning with the UC Guideli

Presentation on theme: "The Value of Value Scores: Accessioning with the UC Guideli"— Presentation transcript:

Slide1

The Value of Value Scores: Accessioning with the UC Guidelines

Sara Seltzer

Archivist

Special

Collections and Archives

UC Irvine

Libraries

SCA AGM, Palm Springs, May 10, 2014Slide2

From

UC Guidelines

Section 3.B.2.a. Breakdown of value scores.

From

UC Guidelines

Section 3.B.1. Value score components.

Slide3

The making of value scores at UCI

“It depends!”Slide4

User Interest

Strategy:

Consult departmental quarterly reports

From “Quarterly

report for Special Collections and Archives, October 1 – December 23, 2013”Slide5

User Interest

From “Quarterly

report for Special Collections and Archives, October 1 – December 23,

2013”Slide6

User interest

a.k.a. Ask Steve! (he knows everything)

Strategy:

Consult your colleagues

Steve MacLeod, Special Collections and Archives Public Services LibrarianSlide7

Institutional value

Strategies:

Consider…

Campus and library-wide initiatives and events Influential stakeholders Academic strengths

Collecting priorities

I

nterest in university archives

High institutional valueSlide8

Research Value

Strategies:

Look at informational value (i.e. record genres/forms)

Learn something about the creator, such as… - Professional standing and accomplishments - What other institutions are doing about them

- What else is out there Slide9

Object Value

Strategies:

Consider… Original works of art

Physicality as context - Effect of physical carriers on experience and interpretation - Inscriptions or other markings of intrinsic and/or informational valueSlide10

Documenting value scores

(It’s all in the accession record)Slide11

Use Acknowledgements, Restrictions & Processing tasks Tab in Archivists’ Toolkit accessions module

Retroactive value score for accession 2002.006 Bernard Johnson papers (collection)

Value score for

accession 2014.005

University

of California, Irvine, Visual Resources Collection photographic slides of campus

architecture (addition) Slide12

working with Multiple accessions

With no value scores:

Accession #1

Accession #2Accession #3With previously assigned value scores:Accession #1

Accession #2Accession #3

Assign one value score

for whole collection

Use highest value score

for whole collectionSlide13

Accessioning as processing

Accessions of < or = 1 linear foot

Tiny additions to processed collections No value score

Accession 2013.028

Oscar M. Henry diaries (addition, 0.1 linear ft.)Slide14

The Metrics factor

UCI Libraries Archival Processing Metrics Worksheet

Tabs for each processing levelSlide15

Minimal processing

Box-level inventory in scope/content

OR

Supplemental PDF

Collections with 4 – 5 value score

Additional elements required for processed collections:

- Acquisition Information

- Processing History

- Admin/Biographical History

- Arrangement

Access pointsSlide16

Value scores and processing plans

The beginning of a beautiful friendshipSlide17

A Format to match the guidelines

Chart from UCI’s processing plan template for documenting tasks planned for each level of effort/control used.

From

UC Guidelines

Section 3.A. Chart outlining tasks for different levels of effort/control.

Use this chart to document specific physical and intellectual tasks you plan to perform at designated processing levels. Refer to the activities listed in Section 4.4 of the

Processing Manual

for guidance.

Each component level listed in your arrangement plan should be represented. For components with subcomponents (i.e. subseries)

use the lowest levels of arrangement

.

This will help you document processing metrics.

If working at Moderate, Intensive, or Highly Intensive levels, use the parent series or subseries title and indicate “series” or “subseries” in parentheses.

Estimate the total number of linear feet for each component; the total should equal the linear footage of the collection.

Use the “Notes” field to document any deviations from the prescribed processing levels.

Add or subtract rows as needed.

Adjust column widths for greater readability as needed.

Processing Level

Component Level

Title

Description

Arrangement

Preservation

Appraisal

Linear Feet

Notes:

 Slide18

A running head start for processors

Questions answered at the beginning of the archival workflow:

The priority a collection should receive

What level of effort/control should be used for processingSlide19

The future of Value Scores

It’s a big world out there!Slide20

Oh the possibilities…

Grant application planning

Lobbying for operational resources Reappraisal and deaccessioning

From

UC Guidelines Section 3C. Average processing rate (hours per linear foot) given level of processing effort and condition of the materials. Slide21

UCI Accessioning & Processing Manuals Available at:

http

://staff.lib.uci.edu/departments/sca/policies-procedures-forms.php

Thank you!

