PreBid Conference General Information If you have not done so already please Sign in at the registration desk located just outside the conference room door Note the locations of the restroom and water fountain ID: 783801
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Slide1
IT Umbrella Manufacturer Based Periodic Recruitment 1
Pre-Bid Conference
Slide2General Information
If you have not done so
already, please
Sign
in at the registration desk
located just outside the conference room door
Note the locations of the restroom and water fountain
Note
the
Emergency
evacuation routes
Silence all cell phones
and if you must make a phone call,
exit
the room and do so quietly
Keep
side conversations to a minimum (partnering to be done outside of this meeting time)
Slide3Restricted Period Currently In Effect
Designated
Contact Email
Manufacturer Based IT Umbrella
:
PS_SW_ITF@ogs.ny.gov
What is a restricted period?
This is the time between when a solicitation is released and the contract is awarded. During this time, make sure to direct your questions to the designated contacts.
OGS Restricted Periods List
https://nyspro.ogs.ny.gov/content/restricted-periods-list
Slide4Existing Contract
This is the First
P
eriodic
R
ecruitment to expand the vendor pool and product offerings of the existing Manufacturers’ Umbrella Contract currently containing 70 Contractors from original solicitation.
This contract can
be found at: https://www.ogs.ny.gov/purchase/snt/awardnotes/7360022802can.HTM
Slide5Presenters
Sean Carroll, Chief Procurement Officer
Sarah Berte, Contract Management Specialist
Dewan Bristo
, Contract Management
Specialist 2
Michelle St. Jock
, Contract Management Specialist 2
Slide6Agenda
Activity
Time
Welcome
10 – 10:10
CPO Remarks
10:10 – 10:20Appendices & Attachments Explained:Appendix C
Attachment 1Attachments 2 & 3Attachments 4 & 5Attachments 6 – 1210:20 – 11:00Break11:00 – 11:15Questions11:15 – 11:30
Slide7Questions
Questions will only be taken during this presentation in the following ways:
Live – on cards provided, passed to center of room
Online – by emails sent to
PS_SW_ITF@ogs.ny.gov
OGS will review and respond to applicable questions that do not violate the restricted period at the end of this presentation.All questions after this presentation must use Attachment 6.Questions submitted during this presentation will be incorporated into the standard Q&A process.
Slide8CPO Remarks
Slide9Overview
The Manufacturers’ Umbrella Contract includes the following lots, Lot 1 – Software, Lot 2 – Hardware, Lot 3 – Cloud, and Lot 4 – Implementation Services for product in Lots 1-3.
Includes a mandatory second-tier competition through RFQ process. Each RFQ includes transaction specific requirements based on Authorized User needs.
70 current contracts awarded starting in 2015
Slide10Positive Changes
Changes made to the standard Appendix B, based on feedback from the Business Council, have been incorporated into the Manufacturers’ Umbrella terms and conditions.
Additional changes to terms and conditions, based on advice from a cloud specific consultant OGS has hired, have been made.
Other business friendly changes to terms and conditions have been incorporated.
Slide11Appendices & Attachments Explained
Slide12Slide13Don’t Forget…
Carefully read the solicitation & all appendices & attachments
Take advantage of the Q&A period
Don’t modify the format of the documents
Any deviations / exemptions requested must be submitted through Attachment 6 – Inquiries & Deviations, in order to be considered
Slide14Don’t Forget…
Ensure your bid submittal is complete (Att. 2)
Submit only what is requested, and ensure it is clear and legible.
Be sure the vendor name and FEIN are accurate.
Be responsive and timely to OGS clarifying questions
Slide15Key Events
Event
Date
Time
Solicitation Release
4/10/17
N/A
Pre-Bid Conference4/19/1710:00 AM ETClosing Date for 1st Inquiry 4/26/17
N/A
Anticipated Posting of Responses to 1
st
Inquiry
5/17/17
N/A
Submissions Due
6/14/17
11:00 AM ET
Tentative Contract Award Notifications Commence
8/1/17
N/A
Slide16Break
Slide17Restricted Period Currently In Effect
Designated
Contact Email
Manufacturer Based IT Umbrella
:
PS_SW_ITF@ogs.ny.gov
What is a restricted period?
This is the time between when a solicitation is released and the contract is awarded. During this time, make sure to direct your questions to the designated contacts.
OGS Restricted Periods List
https://nyspro.ogs.ny.gov/content/restricted-periods-list
Slide18OGS Responds to Selected Questions
Questions will be brought into the official Q&A document.
Official answers are those in the official Q&A document.