Procurement Operations Division POD All Hands Meeting February 2017 Agenda 2 2016 Year in Review Division Priorities for 2017 Code 210 Annual Procurement Awards Presentation CY16 and current Challenges ID: 816688
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Slide1
NASA/Goddard Space Flight Center’s (GSFC)
Procurement Operations Division (POD)
All Hands Meeting
February 2017
Slide2Agenda
2
2016 Year in Review Division Priorities for 2017
Code 210 Annual Procurement Awards Presentation
Slide3CY16 (and current) Challenges
3
High volume of work, continuing to lead the Agency in number of actions processedLarge number of Source Evaluation Boards (SEB’s), with significant impact to resourcesIncreased contract administration responsibilities, including cost voucher approvalsHigh demands from requirements personnel for flexible contracting mechanisms, faster turnaround times
R
etirements/loss of key expertise
New hiring constraints preventing external hires and internal competitive promotions
Uncertainties regarding changes from the BSA implementation plans
Planning and execution of transfer of Simplified Acquisition function to NSSC and P-Card management transition to NSSC (currently underway)
Slide4Highlights: Our People
4
Feedback from NASA HQ, Center Management, requirements organizations, and industry continues to be positiveCode 210 employees recognized for expertise and overall quality of service – in all areas: operations, policy, systems, industry assistance
Recent kudos from directorates for Code 210’s responsiveness and flexibility in meeting mission needs
Procurement represented in numerous Center and Agency-level committees and activities
Small Business program recognized as a leader for the Agency
Code 210 continues to have a “seat at the table” at Code 100 staff meetings, MSR’s, executive retreats, etc.
Thank you for your professionalism and dedication to quality!
Slide5Highlights: Our People
5
Several of our employees were recognized this year through external awards: Goddard Honor Awards:
Stephanie Bailey, Professional Administrative Excellence
Russellyn Hart, Professional Administrative Excellence
NASA Honor Awards:
Keva Crossen, Exceptional Achievement
Steve Kramer, Exceptional Service
Julie Rivera-Perez, Early Career Achievement
Camille Thurston, Outstanding Leadership
Nipa Shah, Outstanding Leadership
Karen Smith, EEO Medal
Code 210.I/Greenbelt Procurement Team for
Explore@NASA
Goddard Day Community Event – Group Achievement
Slide6Highlights: Our People
6
Code 200 Awards: Supervisor of the Year: Camille ThurstonLeadership Quality
Ayana Briscoe
Sandy Grello
Randy Belew
Lisa Mullen
Steve Kramer
Sandy Marshall
Makara Nevils
Gold Star:
Janet Osterman
Kristal Kerr
Tiffanie
Ferrell
Teamwork/Partnership: Landsat 9/OLI Procurement Team
Nipa Shah
Ayana Briscoe
Michael Nguyen
Eric Newman
Slide7Highlights: Our People
7
Simplified Acquisition Team AwardDorothy Baskin Odessia Becks Mary Brown Keva Crossen
Kathleen Fernandez
Nadine Graham
Kristal Kerr
Felecia London
Jolyn Nace
Gilser Nash
Sue Rambo
Monica Reese
Agnes Smith
Torey Stevenson
Katheryn Thomas
Shawn Watts
Elaine Woody
Slide8Highlights: Our People
8
Seventeen new employees have joined our Division over the past year (since March 2016):Seliste Acres (210.P) Saba Ashrafi (Pathways
intern)
(210.P)
Colin
Bornmann
(210.Y)
Rickicia
Cheatham (Pathways intern) (210.I)
Chyrette
Copeland (Pathways intern) (210.Y)
Kari
Desmarais
(210.H)
Shana
Faris
(210.S)
Alyssa Frazier (Pathways
intern)
(210.M
)
Malika
Graham (210.P)
Slide9Highlights: Our People
9Seventeen new employees have joined our Division over the past year (since March 2016) (continued):
Chris Hower (210.I WFF) Megan Kesler
(210.Y)
Chase Lucas (210.I)
China McNeal
(Pathways Intern) (210.H
)
Melissa
Munroe (Pathways Intern)
(210.S)
Linda
Ossei-Boateng
(210.I)
William “Ryan” Simmons (210.H)
Andrea Thomas (210.H
)
Guilietta
Dahl (210.M
)
Jessica Allman (210.P)
Slide10Highlights: Our People
10
Training/Education/Career Development Thirteen (13) FAC-C certifications issued: 1 at Level I; 7 at Level II; 5 at Level III
One (1) employee completed their Bachelor’s degree
11 employees are currently enrolled in classes through Center education programs such as AIMS (Undergrad and Graduate studies)
18 employees participated in Leadership training (LDEM A, LDEM B, MVP-200, MLLP and Road to Mission Success)
8 employees participated in Center-level diversity discussions groups and training: 2 Managers in Power and Privilege – Race series, 3 Managers in the Power and Privilege – Generation Series and 3 employees
in Diversity
Dialogue Project
Career Progression
21 Contracting Officer warrants were issued (combination of new and upgraded warrants)
Slide11Highlights: Our People
119 employees serve on Code 200 D&I Committee:Dawn Fountain – Code 200 Directorate Alternate D&I Rep
Monica Allen – Women’s Advisory Committee, DDP FacilitatorDavid Boon – Secretary, Veterans Advisory CommitteeLaShawn Feimster – DDP Facilitator
Georgeana
Green – New and Developing Professionals Advisory Committee
Cheryl Johnson – African American Advisory Committee
Jennifer O’Connell – DDP Facilitator
Forestine Robinson –Women’s Advisory Committee, DDP Facilitator, GSFC Mentor
Karen Smith – Co-Chair, LGBT Advisory Committee
Slide12Highlights: Workplace Climate Initiatives
12
Second Climate Advisory Team (CAT II) establishedFocus is on implementation of CAT I recommendationsKey focus areas include:
Accountability/Knowledge of the workforce
Training
Communications
CAT II to explore establishment of formal mentoring program for Code 210
Code 210 Shadowing Program
initiated
27 shadowing requests submitted by 16 employees to date, for events such as PEB meeting, Source Selection Briefings, MSR’s, policy
telecons
, Pre-PSM’s
Developed Code 210 “Code of Conduct” to promote inclusive meetings
Employee
Suggestion Box continuing to collect beneficial ideas
Received an additional
18
inputs over the past year
“Meet the Management Team” series conducted with Procurement Officer and Associate Chiefs
Continuing to improve our successful Code 210 recognition initiatives: Annual Procurement Awards, and “Thank You” Program
Slide13Highlights: Workplace Climate Initiatives
13
Climate Advisory Team MembershipWanda Moore, Code 210.SMichelle McIntyre, Code 210.IJaeSun Riley, Code 210.I (Wallops)
C Jen Johnson, Code 210.H
Jennifer Perez, Code 210 (IAO)
Jonathon Wingerberg, Code 210 (JPSS)
Keisha Willingham, Code 210.P
Ayana Briscoe, Code 210.Y
Meredith Hart, Code 210.M
Ian Sherry, Code 210.Y/Pathways
Antwan Reid, Procurement Manager
Jo Howard, Senior Staff
Jennifer O’Connell, Procurement Manager
Carlos McKenzie, Associate Division Chief
Slide14Highlights: Our Processes
14125 Templates/Exhibits have been developed, posted and continue to be maintained on Code 210 Website to date. Most recent additions include; Ratification template, and Notice to Interested Parties template. (Ratification template added as a result of Employee Suggestion). Templates are routinely updated to incorporate regulatory and process changes, as well as improvements suggested by Code 210 personnel
Change Log added to each template, with description of change for each update, to allow better tracking
Clause Finder continues to be updated and improved with new features
In-House Procurement Training on Fiscal Law and Appropriations developed and conducted
Participated in external Customer Training on procurement related topics to the OCFO, Flight Projects Directorate – Code 400.
Updated GSFC Circulars on GWACs/MACs, PSMs/Written Acquisition Plans, and Review and Approval Matrix
Successfully supported 3 NQA/ISO audits
for
MOMA, SOC, and GPM/ESMO
Slide15Procurement Obligations
FY 2006 – FY 201615
Source:
BOBJ
Report PRRPT7 –
FY
*
GSFC/HQ documents minus bank cards and outside buying (
PGrps
beginning with G* and H*, not GSFC/HQ Plant/Money obligated by NSSC,
etc
)
Slide1616
NEW AWARDS
MODS
TOTAL
CONTRACTS
76
2928
3004
GRANTS/Co-Op
Agreements
0
49
49
IAAs
163
613
776
All Others (PO/DO/TO, BPA and BPA Call)
1782
2362
4144
TOTALS
2021
5952
7973
Slide17CY16 Source Evaluation Boards Completed
17
NASA Sounding Rockets Operations Contract (NSROC) III
Goddard Information Technology Support Services (GITISS)
RSDO Landsat-9 Spacecraft Bus
Restore-L Spacecraft Bus
Support for Atmospheres, Modelling, and Data Assimilation (SAMDA)
Slide18Other Significant Competitive Awards
18
Rapid Spacecraft Delivery Order (RSDO)
On-Ramp
SET (IV&V)
Agency Leadership Development BPA’s (HQ)
Orbital Traffic Management Study (HQ)
Agency-wide Real Estate Support (HQ)
Technical Assistance for STEM Education Program (HQ)
Restore-L Flight Cameras
Slide19Major Competitions in Process
19
Range Operations Contract (ROC II)Omnibus Multidiscipline Engineering Services (OMES II)Electrical Systems Engineering Services (ESES) III
Ground Systems and Mission Operations (GSMO 2)
Safety and Mission Assurance Services (SMAS II)
Systems and Software Assurance Services (SAS)
Facilities, Construction, Engineering, and Technical Services (
FaCETS
III)
Facilities Operations and Maintenance (FOMS III)
Goddard Logistics and Technical Information (GLTI) II
GSFC Protective Services
Space Exploration Network Services Evolution (SENSE)
High Performance Spaceflight Computing (HPSC)
Space and Earth Science Data Analysis (SESDA) IV
Goddard Institute for Space Studies (GISS)
Slide20Major Competitions in Process
20
Center for Research and Space Science Technology (CRESST) II Cooperative AgreementHeadquarters IT Support Services (HITSS
)
HQ Operations and Support Services (HOSS)
HQ Protective Services
HQ Operations and Programmatic Support Services (OPSS)
HQ Data Analysis and Technical Support Services (DATSS)
NASA’s Next Generation Satellite Laser Ranging System (SGSLR
)
Wide Field Infrared Survey Telescope (WFIRST) Science Instrument
Slide21Major Non-Competitive Accomplishments
21
New work modifications for ATMS and OMPS Science Instruments for JPSS J3 and J4 missionsFollow-on contract for Aeronautics, Space Programs, and Systems Engineering Support at NASA HQ with National Academy of Sciences New contracts for Next Space Technologies for Exploration Partnerships (
NextSTEP
) for Advanced Propulsion Solutions, Habitation Studies, and
Cubesats
5-Year extension for Goddard Earth Sciences Technology and Research (GESTAR) Cooperative Agreement
Science Instrument contracts for newly authorized Landsat-9 mission, for Operational Land Imager (OLI) and TIRS
Cryo
-Cooler
5-Year extensions for Hubble Space Telescope (HST) Missions Operation and Systems Engineering Services (MOSES) contract and Space Telescope Science Institute (
STScI
) contract
Restore-L mission hardware contract for LIDAR
Resolution of numerous construction claims/actions leading to completion of Building 36 at Greenbelt
Numerous task order awards and modifications under Engineering Services contracts (e.g., OMES, ETIS, ESES, etc.) for major mission hardware and support, including Satellite Servicing (Restore-L), JWST, LCRD, JPSS
Slide22Other Major Accomplishments
22
Exceeded Small Business Goal of 22.2% - actual achievement for FY16 was 27.5%. Closed out 1,857 contractual vehicles division-wide (1,130 for GSFC, 737 for HQ)
Slide23Programmatic Achievements/Launches
23
Significant procurement workload across entire Division to support launches:GOES-R successfully launched on November 19, 2016: First spacecraft in a new series of NOAA/NASA advanced geostationary weather satellites, will vastly improve weather forecasting
Numerous contract actions ongoing to support TDRS-M launch, scheduled for August 2017, and JPSS J1 launch scheduled for Fall 2017
Bigelow Expandable Activity Module (BEAM) successfully launched in April 2016 and integrated with International Space Station in May 2016
Slide24CY 17 Code 210 Division Priorities
24
Strengthen climate improvement initiativesUtilize Climate Advisory Team (CAT) II to facilitate communication of feedback and ideas from all levels of the organization
Work with CAT
II to develop implementation
plans,
with focus on mentoring, training,
and communications
Maintain emphasis on Employee Suggestion Box and Shadowing Program
Pursue hiring where possible in order to achieve needed staffing levels
Work with HQ, other Centers to implement Procurement BSA initiatives, in recognition of agency operating model
Prepare for and support HQ Procurement Management Review (PMR) in July 2017
Prepare for and implement transition of contract writing system from CMM to PPS – scheduled for May 15, 2017
Slide25CY 17 Code 210 Division Priorities
25
Implement centralized closeout process with establishment of the Closeout Preparation Unit (CPU)Prepare for transition of P-Card management function (Greenbelt) to NSSC – scheduled for October 2017
Continue emphasis on NASA HQ reporting metrics, with focus on
lead-times
for competitive acquisitions, CPARS,
closeouts
Meet/Exceed
all Small Business goals
Improve performance in underutilized categories
(SDVOSB
,
HubZone
)
Prepare for and complete SBA Surveillance Review – scheduled for May 16 through 18, 2017
Slide26Our Guiding Principles:
We create a positive, supportive environment where everyone’s views are respectedWe build/maintain strong trust between management and employeesLeaders/managers look out for employees’ best interestsEveryone gives best effort and is accountable for their workLeaders/managers consistently model the behaviors they expect from
employeesEmployees are motivated to be inquisitive, offer ideas, and seek to understand why they do what they doEveryone takes pride in their work, and quality of work improves
Slide27Thank
You Program Nominees
since March 2016
Theresa Stevens
Torey Stevenson
Brenda Talbot
Andrea Thomas
Mary Ann Tolodziecki
Mayra Nieves- Torres
Bruce Tsai
Dona Vanterpool
Carol Wooten
All Buyers in 210.I & 210.S
Restore L Procurement
Team
Katherine Seminara
Suzanne Sierra
Candis
Edwards
LaShawn
Feimster
Jonelle
Goff
Jeffrey Flick
Ann Haase
Trina
Haffelfinger
Phillip Harkins
Deanna Herschell
Darrin Holland
Stephanie Jackson
Julie Janus
Alpana
Jenne
Raymond Jones
C. Jen Johnson
Deb
Kaelberer
Ann Kearney
Craig Keish
Kristal Kerr
Steve Kramer
Dorrence Levy
Nancy Lockard
Keith Long
Daniel Adams
Jackie Arrington
Amy Aqueche
Sherry Barbour
Jim Becker
Lisa Bednarik
Wanda Behnke
Randy Belew
Naimah
Bhuruku
Linda
Ossei-Boateng
David Boon
Shanita Boykin
Mark
Buddoo
Rickicia Cheatham
Andrea Davis
Michelle
Delaney
Chase Lucas
Janicea
McCree
Rhonda McGrath
Michelle McIntyre
Maria McNamee
Lisa Mullen
Jolyn
Nace
Jennifer O’Connell
Djaataa Onanuga
Michelle Padfield
Antwan Reid
Kimber Russell
Tracie Rustin
Geoff Sage
Tamika
Seaforth
Tammy Seidel
Slide28Thank You Program Nominators
since March 2016
Nancy
Lockard
Keith Long
Lois
McDuffee
Maria McNamee
Ashley McQueen
Alicia Middleton
Lisa Mullen
Jennifer O’Connell
Djaataa
Onanuga
Naimah
Bhuruku
Andrea Davis
Candis
Edwards
Dawn Fountain
Catherine Gray
Amanda
Heslep
Julie Janus
C. Jen Johnson
Craig Keish
Michelle Padfield
Andrea Thomas
Camille Thurston
Karen Place
Antwan Reid
Forestine
Robinson
Geoff Sage
Tammy Seidel
Katherine Seminara
Mary Stevens