ORDERING GUIDE - PDF document

1 ORDERING GUIDE Joint Enterprise License
ORDERING GUIDE Joint Enterprise License Agreement II BPA (JELA II) HC1028 - 16 - A - 0008 This Ordering Guide has been developed by CDW Government LLC (CDW - G) to assist IT buyers and contracting officials to order technology products and/or services from CDW - G. This Guide contains products and services available under the BPA and instructions for users to place an order, and provides Points of Contact informatio n to provide support. Contents 1. BPA General Information ................................ ................................ ................................ ...................... 2 2. Authorized BPA Users ................................ ................................ ................................ ........................... 3 3. Products and Services Overview ................................ ................................ ................................ ........... 3 4. Instructions for Ordering Offices. ................................ ................................ ................................ ......... 6 5. Ordering Officer Responsibilities ................................ ................................ ................................ .......... 6 6. Ordering Process ......

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.......................... ................................ ................................ ................................ ... 6 7. BPA Points of Contact ................................ ................................ ................................ ........................... 9 _____ _________________________________________________________________________ BPA General Information CONTRACTOR / VENDOR CDW GOVERNMENT LLC GSA SCHEDULE NUMBER AND WEB LINK GS - 35F - 0119Y http://www.carahsoft.com/vendors/adobe - jela BPA NUMBER AND WEB LINK HC1028 - 16 - A - 0008 www.cdwg.com/adobejelaii BPA EFFECTIVE DATE 9/29/16 BPA ORDERING PERIODS Base Year: September 30, 2016 through September 29, 2017 Option Year 1: September 30, 2017 through September 29, 2018 Option Year 2: September 30, 2018 through September 29, 2019 Option Year 3: September 30, 2019 through September 29, 2020 Option Year 4: September 30, 2020 through September 29, 2021 Authorized BPA Users The BPA is open for ordering by Army, Air Force, DISA, Office of the Secretary of Defense (OSD), Joint Staff (JS), Defense Health Agency (DHA), Joint Service Provider (JSP), and Na vy Medical. This BPA is also open to Army, Air Force, OSD, JS,

3 DHA, JSP, and Contractors authorized to
DHA, JSP, and Contractors authorized to order in accordance with the FAR Part 51. Products and Services Overview Adobe Experience Manager Document Security 6.2 - OnPremise Term Minimum 1000 Re cipients - Per Recipient 210T - 1426 - 62R Creative Cloud Enterprise - Full Suite 210 - 3281 - C2 - 63AC02A12 Captivate 210T - 3225 Coldfusion Builder 3.0 (now on CF 2016) 210T - 3226 - B Coldfusion 11.0 Enterprise (now on CF 2016) 210T - 3226 RoboHelp Office 210T - 3251 RoboHelp Server 11.0 210T - 3251 - S FrameMaker 12.0 210T - 3238 FrameMaker Pubishing Server 12.0 210T - 3274 Presenter - Per Seat 210T - 6178 Adobe Connect Meeting License Concurrent User Term with Platinum Maintenance and Support - On Premise 210 - 6474 - 9 Adobe Connect License General Server Term with Platinum Maintenance and Support - On Premise 210 - 6470 - 9 Contribute 210T - 3219 Director 210T - 3227 Technical Communications Suite 5.0 210T - 3254 JELA II Single Apps Licenses After Effects 210T - 3270 Audition 210T - 3223 Dreamweaver 210T - 3217 Flash Professional 210T - 3215 Illustrator 210T - 3210 InCopy 210T - 3240 InDesign 210T - 3211 Muse 210T - 3283 Photoshop 210T - 3207

4 Prelude 210T - 3265 Premiere Pro 2
Prelude 210T - 3265 Premiere Pro 210T - 3220 (Full list is available at www.cdwg.com/adobejelaii ) The following chart provides pro - rated pricing for Enterprise (including Single App) Licenses under JELA II: Instructions for Ordering Offices. This is a single - award BPA established competitively against GSA Schedule per FAR 8.405 - 3(b)(1), Blanket Purchase Agreements (BPA). The brand name products offered on this BPA were approved in accordance with FAR 8.405 - 6, Limited Sources, for Army, Air Force, O SD/JSP, JS, DHA, and DISA to purchase through a Brand Name Limited Source Justification. It is the responsibility of the Ordering Office to: i. Ensure compliance with all fiscal laws prior to issuing an order under this BPA; ii. Incorporate into the ord er any regulatory and statutory requirements that are applicable to the ordering entity for which the order is placed, if pertinent requirements are not already included in this BPA; and, iii. Include clear invoicing, delivery, and distribution instructio ns Ordering Officer Responsibilities The scope of this effort is worldwide. Delivery requirements will be stipulated on Orders; ordering via this BPA is decentralized. Each ordering activity is responsible for mana

5 ging its obligations under this agreeme
ging its obligations under this agreement . While the agreement is centrally managed, resolution of ordering and/or funding issues is the responsibility of the contracting office that issued the Order. Orders are prepared by a warranted Government Contracting Officer at each ordering activity in a ccordance with the terms and conditions of this BPA, the GSA Schedule, and all applicable regulations and statutes. A prime contractor authorized by a cognizant Government Contracting Officer in accordance with FAR Part 51 may place Orders against this agr eement if using the software in support of Army, Air Force, OSD/JSP, JS, DHA, and DISA activities. Orders may be placed by Electronic Data Interchange (EDI), facsimile, or on an authorized form such as a BPA Call, Standard Form (SF) 1449, DoD (DD) Form 115 5 or Government Purchase Card. Delivery Schedule. Deliveries will be made to the address specified on the Orders issued against the BPA. Contractor shall assist Government ordering offices with assuring accuracy of the order data, including the identifi cation of the proper license owner and enrollment number prior to processing Orders. Ordering Process Ordering Orders are subject to the ordering office’s local policy, the underlying GSA

6 Federal Supply Schedule, and the terms o
Federal Supply Schedule, and the terms of the BPA and may be placed directly with the vendor after compliance with the ordering procedures specified in paragraph 4 above by: Execution of delivery/task order (SF1449) through the servicing base contracting office. Contractor / Vendor Information Ordering Address Carahsoft c/o CDW Government, LLC 230 N. Milwaukee Avenue Vernon Hills, IL 60061 Remit To CDW Government, LLC. 75 Remittance Drive, Suite 1515 Chicago, IL 60675 - 1515 CAGE 1KH72 DUNS 026157235 TIN 36 - 4230110 Business Size Large Business Place BPA number HC1028 - 16 - A - 0008 in Block 2 and a locally assigned delivery order number in Block 4. Alternatively, place GSA Contract Number GS - 35F - 0119Y in Block 2 and a locally assigned GSA delivery order number in Block 4. When the GSA Contract Number appears in Block 2, Block 20 of the SF1449 must include a statement that the order is subject to the terms and conditions of BPA HC1028 - 16 - A - 0008 *Delivery order number assignment is determined by the Ordering Office internal procedures. b. The Ordering Office sh all include the following information on each order. Ordering Activity, if different than the End User Agency (includes the PCO Name and

7 Phone Number) ii. Primary End User/
Phone Number) ii. Primary End User/Customer Information this needs to be clearly stated on the CDWG PO’s to Carahsof t a. This will be the individual that will be using the software (NOT always/necessarily the individual downloading the software. i. Customer Name ii. Customer Title iii. Agency & Sub - Agency iv. Customer Address v. Customer Phone vi. Customer E - Mail b. Download POC : The Point of contact the customer wants the Download E - Mail to go to and who will go to the Carahsoft portal to request downloads to the software. i. Customer Name ii. Customer Title iii. Agency & S ub - Agency iv. Customer Address v. Customer Phone vi. Customer E - Mail Open Market (non - contract) items may be added to a FSS BPA individual order, provided that the items are clearly labeled as such on the order, all applicable regulations ha ve been followed, and price reasonableness has been determined by the ordering activity for the open market items. The completed SF1449 will be forwarded (fax or mail) to the contractor at the following address: A copy of SF1449 must be sent to the servici ng DFAS center. Payment terms: WAWF Net 30 Days. iii. Government Wide Purchase Card via telephone or on - line. On - Line

8 Orders can be placed via the following e
Orders can be placed via the following e - commerce sites: Customer can place credit card orders at CDW - G’s purchasing page at http://www.cdwg.com/adobejelaii or by email adobejela@cdwg.com. To place credit card orders, click on the preceding link and search by product name or part number in the “Search within your Contract” field. For order by phone, call toll free at 800 - 808 - 4239 or commercial at 847 - 968 - 9697. For CDW - G online and phone orders, the buyer should include the credit card information when prompted. Information Required from the Ordering Office: End User Agency Information (this is the Government receiving entity and must be as specific as possible) Ordering Activity, if different than the End User Agency (includes the PCO Name and Phone Number) End User Name (specify the Government end - user) End User Email Addre ss End User Phone Number BPA Points of Contact BPA Points of Contact (POC: The BPA POCs are outlined below. Each delivery order issued againstBPA will contain POCs reference clause DARS 52.204-9000 with the Defense Information Technology Contracting Organization (DITCO)/PL8321Scott Air Force Base, IL 62225-54Contractor Point of Contact:N Milwaukee Ave.Vernon Hills, IL, 60061-43Toll Free Phone: 87