2015 Conference Objectives Educate E ducate our contest staff on how to conduct the contest correctly with proper tabulation and procedures Ensure contest uniformity and consistency E nsure that our contests are the same for everyone and every time ID: 355380
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45th Annual Oratorical Chairpersons ConferenceSlide2
2015 Conference Objectives
Educate
E
ducate our contest staff on how to conduct the contest correctly , with proper tabulation, and procedures.
Ensure contest uniformity and consistency.
Ensure that our contests are the same for everyone and every time.Continue to increase contest participation.Opportunity to evaluate National and Department procedures
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2015 Conference Agenda Review
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Slide4
Welcome & Greetings
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2014 Contests In Review
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2014 National Finals Contests in Review
National Champion
Ashwath Kumar (MO)
2nd Place
Brandon Posner (PA)3rd Place -- Ellen Densmore of (CO)6Slide7
2014 National Finals Contest In Review
2014 Semi-Finalists:
Ashwath Kumar (MO)
Brandon Posner (PA)
Ellen Densmore (CO) Caitlyn Crowder (AR) Phoebe Petrovic (CT) Elizabeth Barahona (FL) Jana Minich (IN) Emma Schalk (ME) Astha Berry (WI) http://youtu.be/0svvPmgTftQ
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2014 National Finals Contest In Review
53 Department Finalists competed in the National Finals – Mexico did not hold a Department Contest
4 Repeat contestants from 2013
14 Home-schooled contestants
Saturday evening contestant “pizza-party and social mixer” was once again a HUGE SUCCESS!!
Department of Missouri…..3PEAT?8Slide9
2014 National Finals Contest In Review
The rewards are enormous in terms of memories, friendships, knowledge gained & Scholarships received
Goal of the contest operation is invisibility therefore letting the contestants shine through
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2014 National Finals Contest In Review
After Action Results:
Overall , great event!
Wyndham, great venue!
Outstanding volunteer and staff contributions!
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Oratorical
College
“How to Conduct the Oratorical Contest”
Mr. Anthony Paternostro (NY)
Department of New York
Oratorical ChairmanResources: http://www.legion.org/oratorical/how-to-videosVideos (1-9 & 11)http://www.legion.org/documents/pdf/oratorical_the_judges_briefing.pdf
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Oratorical College
Department Final Contests
SHALL CONFORM with National Contest procedures, rules & regulations
It is
strongly recommended that ALL contests follow the National Contest procedures, rules & regulations.12Slide13
Oratorical College
National Finals Contest Scholarships:
1st -- $18,000
2nd -- $16,000
3rd -- $14,000 Semi Finals -- $1,500 Quarter Finals -- $1,500
And an all-expensed paid trip to
Baltimore, Maryland,
August 28
th
– September 1
st
, 2015
. In Baltimore the
National Champion
and his or her
chaperone
will be honored at The American Legion National Convention as part of the American Legion Youth Champions delegation.
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Oratorical College
National Finals Contest Scholarships
May be used to attend any college or university in the United States or possession
Eight years to use the scholarship after it has been awarded
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Oratorical College
Prepared Oration
Contestants MAY have a copy of their Prepared Oration in the First Holding Room
They will leave the copy behind after commencing the contest!!
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Oratorical College
Prepared Oration
Eight
to
ten minutes in lengthAssigned Topic Discourse Three to five minutes in length
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Oratorical College
Props
The United States flag is
considered to be a prop if
contestant were to grope or grasp the flag. Simply pointing at the flag is NOT considered using it as a prop. Dressing in a costume is considered to be a prop No medals from previous competitions.
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Oratorical College
Judges
WILL be seated in DIFFERENT LOCATIONS in the contest facility.
WILL NOT be identified in advance to the Contestants!!
Resources:
http://www.legion.org/documents/pdf/oratorical_the_judges_briefing.pdf
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Oratorical College
Tools to help you
“The Contest
on legion.org
”
How to Conduct the Oratorical Contest National Finals Contest Judges Briefing Public Service Announcements (PSAs)Rules BrochureChairman’s Guide
Promotional Brochure
Program Webpage
National Staff
Do not hesitate to call, write, or send an e-mail
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Oratorical College
Printed program publications
The Rules Brochure, Chairman’s Guide and the Promotional Brochure are bulk-shipped to the Department Headquarters by the middle of June.
It is the responsibility of the Department Headquarters to distribute as they see fit.
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Oratorical College
Summary
Helpful Hints
Questions?
Parking Lot Issues?
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Tabulation and Tie Breaking Procedures
(Tabulation & Tie-breaking Procedures on Excel Contest Scoring & Tabulation)
Jan Scott
(AK)
Department of Alaska
Oratorical Chairperson 22Slide23
Tabulation Procedures
Five judges are designated as PRIMARY; the other two judges are ALTERNATES.
The more the merrier!
Discussion of methods to determine the primary and alternate judges.
Whatever method is used ensure at least two people are involved in the process!
When to use alternates?Let’s hear from you!
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Tabulation Procedures
Number the judges scorecards 1 – 5 for the five primary judges
Write a BIG “A” on the alternate judges’ scorecards!!
ONLY the FIVE PRIMARY JUDGES’ SCORECARDS ARE USED TO DETERMINE A WINNER!!!!
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Tabulation Procedures
Record of Choice on Judge’s Score Card – Highest # of Final Total Points is the 1
st
place winner and so on
This data is transcribed to the Tabulation Card for each respective judge in the Contestant Record of Choice Block
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Tabulation Procedures
Contest Tabulation Process
WILL be done in
private
NO CONTESTANTS, COACHES,
PARENTS in the same room Don’t sacrifice accuracy for contest expediency!
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Judges Score Card
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Tabulation Card
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Tabulation Procedures
The National Americanism Commission STRONGLY recommends that D
epartments consider the use of the
Excel Spreadsheet Tabulation Program
for the scoring and tabulation of the Department Oratorical Finals Contest.
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Excel Spreadsheet Tabulation Program
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http://www.legion.org/oratorical/resourcesSlide31
Two - Way Tie - Breaker
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Two - Way Tie - Breaker
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Two - Way Tie - Breaker
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Two - Way Tie - Breaker
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Two - Way Tie - Breaker
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Two - Way Tie - Breaker
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Two - Way Tie - Breaker
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Three - Way Tie - Breaker
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Three - Way Tie - Breaker
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Second Place Winner?
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Second Place Winner?
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Second Place Winner?
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Second Place Winner?
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Second Place Winner?
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Second Place Winner?
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Four - Way Tie - Breaker
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For National Contest, decided by meeting of
all
judges!
May vary for Post and Department level Contest!Let’s hear from you!Slide47
Tabulation Exercises
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Who is the Winner?
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Who is the Winner?
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Who is the Winner?
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Who is the Winner?
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Who is the Winner?
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Who is the Winner?
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Who is the Winner?
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Who is the Winner?
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Who is the Winner?
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Who is the Winner?
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Who is the Winner?
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Summary
Best Practices?
Questions?
Parking Lot Issues?
Resources:
http://www.youtube.com/watch?v=kVOVG44qTtQhttp://www.legion.org/oratorical/resources Tabulation & Tie-breaking Procedures on Excel Contest Scoring & Tabulation
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How To Promote Your Contest
Mr. Duane Benton
(MO)
Department of Missouri
Oratorical Chairman100Slide101
Today’s High-School Student
Access
to smart
phones
89 % — high school students (grades 9–12) 73 % — middle school students (grades 6–8)Project Tomorrow, Speak
Up
survey (of
3.4 million students, teachers, administrators and
parents) (last quarter 2013)
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Electronic Promotion
102
“Everything
is online
. Everyone is online. The Internet is where we all go for information about everything. If you’re not online, you don’t exist. Even if you’ve done OK without a website, times change. Just
because it’s worked so far, doesn’t mean it will continue to work for you
.“
Ken Mueller, authorSlide103
Does Your Program Exist?
http://
www.legion.org/oratorical/contests
“State and local oratorical contests”
Four states
do not have a website Six states get an “error” message Ten states link to the main Department site, which has no information on the Oratorical program
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Do You Tell How To Enter?
No hint, really – ?
Give contact – 19 states
Give form – 13 states
Electronic entry – 3 states
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Electronic Entry Is Free.
CoffeeCup Web Form Builder
Lite
http://
www.coffeecup.com
https://www.coffeecup.com/sdrive/plans/105Slide106
facebook.com
monthly active Facebook users in USA
201 million
four times Twitter
boosting facebook?106Slide107
Get Organized
A chair
in each Post (adjutant by default)
in each county
in each district
A supportive commission/committee107Slide108
Care and Feeding
recruit, recruit, recruit
regular training sessions
encourage
support
congratulate108Slide109
Schools – In Person
contact
visit
get in front of students speech & debate clubs – awards – tourneys school newspaper
government/civics classes
parent clubs (PTA)
109Slide110
Posts Auxiliary Unit
SAL Squadron Community-based Organizations Past Participants
Other Youth Groups
Churches Coaches/Counselors/TeachersPromoting Contests – Allies 110Slide111
National Speech & Debate Association
NS&DA Mission
: We connect, support, and inspire individuals and schools devoted to giving students access to speech and debate. Together, we give youth a voice.
Current Sponsor
Targeted promotion.Auto qualification to National Championships.Sponsorship recognition in NS&DA publications. https://www.speechanddebate.org/
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Legion.org
http://www.legion.org/oratorical/resources
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How To Promote Your Contest
Summary
Best Practices?
Questions?
Parking Lot Issues?
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2015 National Finals Contest Planning & Arrangements
David King (KY)
Oratorical Conference Chairman
Shayne Abrahams Sr. (IN)
Assistant Director, Americanism Division114Slide115
2015 National Finals Contest Dates
April 10
th
- 12
th
Wyndham Indianapolis WestTravel date is Friday, April 10thCertification of Department winner due to National Headquarters by MARCH 10!115Slide116
2015 Contest Administrative Requirements
Certification of Department Winner reporting form
will be
e-mailed mid November 2014
to both the Department Chairman and the Adjutant Other contest forms that need to be completed by the Department Winner will be e-mailed to the winner upon receipt of Department Winner form.Department contest dates to Mishelle Evans at conclusion of today's session! 116Slide117
2015 Contest Administrative Requirements
C
ontestants only need to submit a digital copy of their prepared oration.
Email to sabrahams@legion.org in Word or .pdf format.
Submit complete text – no notes or outline.
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2015 National Finals Contest Travel Requirements
Contestants will agree by signing the travel consent form
to arrive
Friday, April 10
th
Once flight is booked, contestants are financially obligated.Travel arrangements are made by National Headquarters, not the Dept., not the ContestantBeware of Custody issues! (NC – 2012)118Slide119
2015 National Finals Contest Travel Requirements
We will try to fly contestant and chaperone from the airport as designated on the Certification of Winner form; however if a more reasonable airfare can be obtained from a near-by larger airport we will use this airport for travel and reimburse mileage
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2015 National Finals Contest Travel Requirements
We can make airline reservations for other family members, etc. that desire to attend the National Finals
Additional form is included
with the
Certification of Winner reporting forms & contestant instructions to capture this information
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2015 National Finals Contest Travel Requirements
A 400-mile limit/arrive by 4:00 p.m. requirement continues to be in place for those contestants that desire to drive – we are
flexible
with this requirement on a case-by-case basis
(APPROVAL MUST STILL BE GRANTED BY NATIONAL HEADQUARTERS TO THOSE THAT DESIRE TO DRIVE!) This a National Americanism Commission mandated requirement121Slide122
2015 National Finals Contest Travel Requirements
Contestants
MUST
be accompanied by a CHAPERONE!! (Standing Resolution)
We still pay $18.00/day per diem to BOTH the contestant and chaperone ($4.50 per quarter day)
Mileage rate $.18 per mile to either the contestant or chaperone -- not both122Slide123
2015 National Finals
Contest pairing bracket drawn by the Youth Activities Subcommittee and approved by the National Americanism Commission during the 2014 Spring Meetings.
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2015 Contest Pairings Bracket
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Future Dates - National Finals
April 10
th
– 12
th
, 2015April 15th – 17th , 2016April 21st – 23rd , 2017125Slide126
Future Dates – Oratorical Chairman's Conference
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September 24
th
– 25
th ,2016September 23rd – 24th ,2017September 29th – 30th ,2018Slide127
American Legion Scouting
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On October the 24
th
from 1:00pm to 4:00pm (ET), the American Legions Americanism Division will conduct its second annual Scouting Chairman’s Conference Session.
This year’s conference session will be held via TELEPHONE CONFERENCE CALL and is for all American Legion Scouting Department Chairmen and or their designees. The cost of the conference call is free and conference agenda topics will include; updates from your National Headquarters staff, updates from your American Legion Boys Scouts of America liaison, and opportunities for you to dialogue with other departments! To register, please follow the below link. http://www.legion.org/scouting/scoutingconferenceSlide128
Youth Cadet Law Enforcement Program
128
SPREAD THE WORD!Slide129
45th Annual Oratorical Chairperson Conference
Open Forum & Parking Lot Issues
David King
(KY) Oratorical Conference Chairman
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Post Everlasting Service
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For the good of The American Legion
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