College of Letters and Science April 27 2017 Presenters Cheryl AdamsKadera HR Director Alisha Arnold HR Manager Lynn Malone HR Representative Daun Wheeler HR Manager ID: 778229
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Slide1
Open Recruitment for Academic Staff and University Staff
College of Letters and Science April 27, 2017
Presenters:
Cheryl Adams-Kadera, HR Director
Alisha Arnold, HR Manager
Lynn Malone, HR Representative
Daun Wheeler, HR Manager
Slide2Meet the Human Resources & Payroll Staff
College of Letters and Science
HR Representatives: Caitlin
Bradish
, Joe
Farrenkopf
, Lynn Malone, Michelle McCrumb, Annie Powers, Rosann Schnell, & Mindi Wilkinson
HR Managers: Alisha Arnold & Daun WheelerPayroll Director: ChoonYee Ho-JonasHR Directors: Cheryl Adams-Kadera & Diana AllabyRefer to the Gateway Document regarding who you should contact
Part 1:
Recruitment Process for University Staff, Non-Instructional and Renewable Instructional Academic Staff Appointments
Recruitment
Process
Slide4Recruitment Process
What is Open Recruitment?Used for all Academic Staff hired on a PVL (not a PVL waiver) and ongoing University Staff
Posted to
UW
Jobs
Applicant pool managed in TREMS
Requires equal consideration of all applicants
Slide5Recruitment Process
Creating an Open Recruitment Submit transaction in PVL or CHRIS Instructions on how to apply
T
emplate available
Screening criteria
Sample criteria for
University Staff AS criteria (e.g., degree, years of relevant experience, etc.)Ensured consideration dateMinimum two weeks
Four week posting if maximum above range eight minimum
Slide6Recruitment Process
Creating an Open Recruitment Check spelling and grammar to avoid delaysSpell out acronyms
Submit
organizational chart
Include official titles & names
Operational area for
AS, submitted via emailEntire Department for University Staff, submitted via CHRIS
Slide7Recruitment Process
Essential Hire Justification FormComplete Essential Hire Justification
Required for all positions funded
on 101, 104, 131, or 402
New positions require budget approval (e.g., email from Assoc. Dean or letter detailing source of funds)
Essential Staffing committee meets on Tuesday mornings
Include strong justification If FTE is different from incumbent submit justification Include budgetary approval if increase
Slide8Recruitment Process
Next StepsWatch for comp & title approved emailCreate job card in TREMS
Step-by-st
ep guide available
Save OHR job posting
Complete applicant assessment
Update applicant statuses in TREMSStatus update guide available
Conduct interviews
Slide9Recruitment Process
Making the OfferEnsure applicant applied via TREMSEnsure references have been checked
Send email and draft
appointment letter
to HR Rep
Letter should include recommend rate and title
Send recruitment documents (e.g., interview questions, screening committee, assessment process, etc.) to HR RepMake verbal offer contingent on CBC
Slide10Recruitment Process
After Verbal Offer is AcceptedLet your HR Rep know verbal offer has been acceptedHR Rep will generate online offer in TREMS
Initiate I-9
Notify
applicant to accept online offer and watch for
CBC and I-9 link
Slide11Recruitment Process
After Online Offer is Accepted
Watch for emails confirming acceptance
“Offer was accepted” and “New employee form completed”
Once
offer accepted, update remaining applicant statuses
Submit hiring reason justification via emailHiring reason template form AS hires - submit hire information in JEMS or via JEMS Hire form University Staff hires – no submissions needed
Slide12Recruitment Process
Once Hire BeginsInitiate onboarding Complete I-9
Track Visa deadlines
University Staff- submit signed PD
Set up funding or submit
funding form
Create TL security or submit TL security form
Slide13Part
2:
Recruitment
Files
Recruitment Files
Slide14Recruitment Files
Why Recruitment Files are ImportantLegislative Audit Bureau & Internal reviewsQuarterly Internal reviews
This is why we request recruitment documents
Supports consistent and fair hiring process
Ensures legally defensible documentation is retained
Slide15Recruitment Files
Additional Recruitment File DocumentationAppointment letter and PVL/PDAll correspondence/communication on recruitment
Advertising efforts outside of Recruitment
Efforts Plan (REP)
Misc. candidate materials
List of those interviewed
Affirmative Action Review Form Record retention, six years from the date the position is filled
Slide16Additional Resources
Guidelines on recruitment of University Staff and Academic Staff: https://kb.wisc.edu/ls/page.php?id=60350 https://kb.wisc.edu/ls/page.php?id=23540 Recruitment tools:https://kb.wisc.edu/ls/page.php?id=72695
https://www.youtube.com/watch?v=noQK0WQ01X4 Talent Recruitment and Engagement: http://tre.ohr.wisc.edu/ Title Guidelines:http://www.ohr.wisc.edu/polproced/utg/tblcnts.htm
https://hrdesign.wisc.edu/transitional-titling
/
WHAT IF I STILL HAVE QUESTIONS?
Recruitment Process and Files
Slide17Questions
Questions