Improving Program Performance and Creating Public Engagement Why do an Annual Report Grounds the HMIS in reality Data is about as useful as the degree it is used The foundation of all Reports is how many ID: 736176
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Slide1
ABCs of the Annual Report
Improving Program Performance and Creating Public EngagementSlide2
Why do an Annual Report
Grounds the HMIS in reality!!!!!
Data is about as useful as the degree it is used.
The foundation of all Reports is “how many”.
Supports the management of resources.
Supports performance improvement.Slide3
Grounded in Policy
Define the audience / purpose:
Partners include agencies,
CoCs
, SAs and local and state Leadership.
Defined Schedule:Defined Data Quality Circle:Slide4
Data Quality Review Cycle (Data Phase)
Count Report
is updated based as needed (agency /
CoC
/ Standards review)
Data Quality Review Interval (DQ Review Interval) has elapsed (the interval before data quits changing
(March 1)March 1: Initial
Data run is completed and provided to
CoCs
CoCs
review the run and make any suggestions for change
Report is updated (“d” and “e” may involve an extra cycle of data as needed)
April 15th: Final
run is completed by MCAH and local
CoCs
.
Note: For
each
CoC
, MCAH and the
CoC
will decide whether the MCAH run or the
CoC
run is most appropriate. The approved run is integrated into the Statewide spreadsheet and the is maintains a copy for local publication.Slide5
Some Decisions
Rely exclusively on HMIS data or project to the whole.
Estimating Coverage: Why do it?
Plus
Better define the scope of the problem.
Help others understand the strengths and limitations of the count
Process of establishing coverage builds collaboration – “Your data is important even if you aren’t on the System”.MinusBased on a formula and concepts. Understanding requires a little effort.Surprisingly hard to explain.Slide6
Are there Accountants in the House?
Jane’s Life
Jan 10: Pregnant 17 year old Jane enters a Detroit youth shelter. Her birthday is February 10th.
Feb 5: Jane moves to a shelter that specializes in young families in Lansing and has her baby Mar
1
0th.
Mar 12: Jane’s children move to grandma’s house in Lansing and Jane moves to a new shelter without children.Where is Jane counted?
Explaining the relationships between time, people and the Count.
“Hey --- the numbers don’t add up?”Slide7
Where is Jane Counted?
Location
Adults in Family
Unaccompanied Youth
Single Adult
Overall Unduplicated Count:
Detroit
1
1
Lansing
1
1
1
1
Sum:
1
2
1
4
Unduplicated Total:
1
1
1
1Slide8
Other Critical Descisions
Do you restrict the Count to those meeting HUD’s Literally Homeless Definition?
Category 1: Streets or Shelter
Category 2: Imminent Eviction with no place to go.
Other homeless Definitions: Doubled-Up due to a housing crisis.
Other Data (
eg. Income, disability, insurance, VI-SPDAT):Sample or whole data set
How do you cut itSlide9
Other Critical Decisions
What about outcomes:
Guided by the audience: Even if you don’t publish you should calculate.
3 basic measures:
Exits to housing
Increases in income
EmploymentOther measures from your CampaignVeteransHousing creationDashboard
: Limited
number of routine measures
targeting specific measures of
interest that are tracked over time. Slide10
Are You Ready to Publish?
Do you have enough data in the System with enough detail to craft a message – adequate coverage or adequate combined coverage if you are rural?
Good Data Quality
Do you have willing and interested partners willing to dedicate some time? Do you subject matter experts from the program and from the System side.
Reasonable time frame?
Are you excited???
Remember this is administrative data. It’s not perfect!Slide11
Report Design and Publication Phase
Report Design and Publication Phase includes collection of all data
points,
further analysis, production of
message,
editing
and design elements and printing.Lets Review the newest and greatest:
Michigan’s 2015 Annual Report
A detailed Annual Report Decision Grid may be had upon request.
Barbara Ritter: britter@mihomeless.org