Periodic Department Review - PowerPoint Presentation

Slide1

Periodic Department Review

A System of Affirmation

LaMont

Rouse

Executive Director of Assessment, Accreditation & Compliance Slide2

Goals of the Presentation

How the review process works

Review of the Process & Guidelines

Preparing Your Department Review Binder

Gathering Evidence of SuccessQuestions and AnswersSlide3

Purpose of Program Review

Formally report on all goals and objectives

Gather evidence to support your accomplishments

Identify opportunities for the future

Create a shared vision with your

team

Affirm what you doPrevents Mission Creep (and draft)Slide4

Why Have Program Review

Middle States wants “

clear and compelling evidence

” of a system of self improvement

It shows accountability to

other

primary constituents: Board of Trustees, parents, students, Cedar Crest Alumni, regional employers, etc.

Proves that we are committed to excellence Slide5

Program Review Process

(Simplified Version)

Completed copies go to the Office of Assessment and the Assessment Committee;

The Office of Assessment

&

the Assessment Committee provides feedback;

The final version of the review document is then sent to the Provost who will then affirm the conclusions, etc.

Suggestions that have budgetary impacts are then built into future budgeting cycles Slide6

Time Line

Program

review process is initiated by the Provost in September.

Departments under review are orientated to the process in September/October

Collect information from October – December

Build your report from January – March

Submit your report on or before April 1st Slide7

Time Line

Interview with the assessment committee occurs in April/May

Assessment committee affirms your report and recommendations to the Provost by May 30

th.

The Provost produces a short report to the President and Board of Trustees during the summer.

Suggestions that have an impact on the budget are included in the upcoming year’s fiscal planning model. Slide8

Section 1: Mission, Goals & Objectives

Include

in the binder the current mission statement.

-- Long mission statements are usually wrong mission

statements

In a paragraph or 2, explain how your department supports the mission of the College (note: Use the annual assessment report form for assistance)

Goals and Objectives should be limited to

4 to 6.

(Representative but not necessarily exhaustive)Slide9

Section 2: Major Functions & Services

List

the major functions and services within the unit ( hint: look at job descriptions)

List services and functions which could exist. Briefly describe why they don’t exist.

Draw a flow chart that shows how your organization operates (keep it simple but representative)Slide10

Section 3: Goals and Objectives

Using your last 3 to 4 assessment reports, provide data for each goal and objective found in those reports.

Closing the Loop

with the Data

* In bullet format, describe any modifications you’ve made because of the data.

* How have operations been improved?

* What lessons have been learned?Slide11

Section 4: Forms, Surveys, Policy Manuals

Collect all tools used to gather data, rate employees, complete work, etc. (make sure they are blank)

Describe any ongoing support used from the data system that helps with measuring the unit’s progress (Example: Admissions might use applications as a way to measure progress)

Trying to prove that there is tools for gathering evidence and producing work. Slide12

Section 5: Personnel & Org. Structure

Provide

a list of all full-time personnel and their official title in the unit (place a date on it)

Provide the latest resumes for all mid- and upper-level administrators

List any long-term part-time personnel in the unit (longer than 5 years)

Provide an organizational chart Slide13

Section 6: Facilities & Equipment

Describe the adequacy of your current facility (1 page)

Describe the adequacy of your current equipment inventory (computers, software, etc) (1 page)

List and describe any needs in these areas. Please prioritize! Slide14

Section 6: Facilities & Equipment

Describe the adequacy of your current facility (1 page)

Describe the adequacy of your current equipment inventory (computers, software, etc) (1 page)

List and describe any needs in these areas. Please prioritize! Slide15

Section 7: Planning & New Initiatives

List

and describe any significant plans that will be undertaken in the next 3 years (2 to 3 pages)

List and describe any significant new initiatives in the next 3 years Slide16

Section 8: Summary & Recommendations

Summarize

the main elements of the report (2 to 3 pages)

Summarize your overall recommendations of the department and any changes that you see

moving

forward.

* You can place these into bullet format if you’d like. Slide17

Section 9: Resources

Indicate what new resources you will need in the next three years.

Indicate how it will help the department

Justify the

request by linking it to your

mission, goals and

objectives.Slide18

Section 10: Other

Create a “brag” sheet that demonstrates some of your work. Include:

Programs of events

FlyersOther distributed materials

Actual results from surveysSlide19

Working Tips

Divide

the Labor

(this should be a team exercise)Work smart

Hold

internal monthly

update meetingsFind consensus when identifying needs and resourcesSlide20

Contact Information

:LaMont Rouse

larouse@cedarcrest.edu