Sponsored Programs Management Topics REDE Compliance Monitoring and Strategic Initiatives CMSI Compliance Monitoring amp Strategic Initiatives CMSI Research Economic Development and Engagement REDE ID: 1047726
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1. 2021 Financial Services WorkshopSponsored Programs Management TopicsREDE Compliance Monitoring and Strategic Initiatives (CMSI)
2. Compliance Monitoring & Strategic Initiatives (CMSI)Research, Economic Development and Engagement (REDE)CMSI is a unit in the Division of Research, Economic Development and Engagement (REDE) A key goal for CMSI is ensuring ECU supports sponsored program fiscal compliance while providing faculty with optimum tools and support in managing their sponsored projects.
3. Monitoring: How Does ECU Identify Possible Financial Risks on Sponsored ProgramsReview of audits of subrecipients and other institutionsReview of OIG WorkplansFederal GuidanceECU internal discussionsECU Fiscal Data and Performance (More on this later…)
4. Risks as Identified at the Federal LevelFunding Over TimeConflict of InterestFalse StatementsFalse CertificationsDuplicate FundingInflated BudgetsCandidate Suspended/DebarredUnallowable, Unallocable, Unreasonable CostsInadequate DocumentationGeneral Ledger Differs from Draw AmountBurn RateNo/Late/Inadequate ReportsSub-awards, Consultants, ContractsDuplicate PaymentsExcess Cash on Hand/Cost TransfersUnreported Program IncomeNo/Late Final ReportsCost TransfersSpend-outFinancial AdjustmentsUnmet Cost SharePRE-AWARD RISKSACTIVE AWARD RISKSAWARD END RISKSSOLICITATIONSPROPOSALSPRE-AWARD REVIEWAWARDCASH REQUESTPAY/ENTITLEMENTCASHDISBURSEMENTSPOST AWARDAWARDCLOSE-OUTDATA ANALYSIS Risk Indicators identified by the National Science FoundationECU Monitoring Data
5. Coordinated Approach to Ensure Fiscal Compliance
6. CMSI Process DesignTrainingCommunicationsReporting
7. Visual of Risk InventorySpecific Risk and StatusPolicies, Metrics, and Controls
8. REDE Financial Compliance Indicators DashboardCompleted on the quarterStatus Indicators vs. Risk IndicatorsGreen, Yellow, Red Gauges
9. REDE Financial Compliance Indicators – Unit Metrics & DefinitionsCollege specific quarterly numbers
10. What Are Management Reports?Management Reports are monthly “heads up” advisories of projects that might need to be reviewed more carefullyManagement Reports may also indicate that further action needs to be takenException approvalsRemoval of unallowable chargesDiscussion with the PI regarding spending rateProjects with Cost ShareProjects with Subrecipients
11. Flag 1 – Late EquipmentIdentifies equipment charged to a grant in the last 90 days of a project. Subscription to FAs.(Test Data represented here)
12. Flag 2 – Late SuppliesIdentifies supplies charged to a grant in the last 90 days of a project and total transactions in that period that exceed 30% of the supply budget. Subscription to FAs.
13. Flag 3 – Late TravelIdentifies travel charged to a grant in the last 90 days of a project. Subscription to FAs.
14. Flag 4 – Charges after the End DateIdentifies any charges to a grant after the end date of a project. Subscription to FAs.
15. Other FA Subscriptions – Questionable and Reviewable CostsIdentifies charges made to a project that should be reviewed for allowability.Subscribed to FAs.
16. Other FA Subscriptions – Grants with SubrecipientsIdentifies projects with Subrecipients and how much has been spent by that subrecipient.Subscribed to FAs.
17. Other FA Subscriptions – Grants with Cost ShareIdentifies projects with Cost Share and the total amount.Subscribed to FAs.
18. Budget Underrun IndicatorIdentifies projects potentially at risk of underspending that are between 120 and 180 days to close with less than 50% spent. Included in Compliance Flag Dashboard Subscribed to FAs.
19. Budget Overrun IndicatorIdentifies projects potentially at risk of overspending that are greater than 120 days to close and 70% or more spent. Included in Compliance Flag Dashboard Subscribed to FAs.
20. Post-Award Compliance Flag and Risk Indicator DashboardIdentifies specific projects needing review and possible mitigation or correction. Collection of Flag reports and other Risk Indicators. Subscription to FAs.
21. PI View of PortalFlags in PI Portal (PI View)
22. Other FA Subscriptions – Grants Closing in 90 DaysIdentifies projects closing in 90 days or less.Subscribed to FAs.
23. 90 Day Notification to PI90 Day PI Notification
24. Flags in PI Portal (PI View)Dummy Data
25. Compliance Monitoring & Strategic Initiatives (CMSI)Research, Economic Development and Engagement (REDE)Updates and information on how to access these reports are being developedTHANK YOU!