Consensus Validation - PowerPoint Presentation

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Consensus ValidationA Tool for Teams

Sister Singers Festival

July 25, 2014

Presenter: Mindy TaylorSlide2

Session Overview

Become familiar with a group process tool called Consensus Validation

Learn the steps in doing Consensus Validation

Identify situations in which the use of Consensus Validation is most appropriateSlide3

Definition of Consensus

The process of reaching a

conclusion, recommendation,

course of action or decision that all

team members can support and that

NO team member opposesSlide4

Use of Consensus Decision-makingSlide5

Deciding How To Decide Vroom Decision Model

Three Main Factors:

Decision Quality

– how important is it to come up with the "right" solution?

Commitment of Others

- how important is it that your team and others buy into the decision?

Time Constraints

– How much time do you have to make the decision? Slide6
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So what’s the big deal?

Why do we need a special process

to validate consensus?Slide8

Consensus ValidationOverview

About WHAT and WHY

Not about WHO

Confirms when consensus exists

When consensus has not been achieved, identifies areas that need further discussion

Quick to doSlide9

Example: GALA Board

Strategic Planning

JAN 2012

Initial Vision GALA of the Future

Board

M & D

Put numbers to & sequence top priorities

Revise framework; reorganize potential objectives

Organize data;

Create framework

APR

Articulation of “Critical Few”

Strategic Imperatives

SEPT

Initial Prioritization of

Implementing Objectives

JAN 2013

- 2013 Operating Plan

- 2013-15 BudgetSlide10
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Consensus ValidationProcess

Facilitator prepares in advance a list of questions which directly address the work that’s being done.

On a blank sheet of paper, have each team member respond to each question on a scale of agreement 1 (low) to 9 (high).

Collect all the papers, shuffle & redistribute.

On flipchart, record all the responses in a matrix – 1-9 across the top; 1- (however many questions you have) down the left sideSlide12

Reading the Matrix

1

2 3

4 5 6

7 8 9

clear consensus

concept generally acceptable, but 1 or 2

aspects need discussion

a problem with either

idea or part of team Slide13

When Consensus Validation Fails

The group needs to take a side-step and determine the concerns which are present.

What issues might cause our team members to rate their support for “x” low?

What aspects have we not considered carefully enough?

(Other open-ended questions??)Slide14

Consensus ValidationRules

It’s personal – each person votes

It’s anonymous

Rule of Two* – at least two participants who vote significantly different from the rest of the team to stop the process

Solicit reasons for WHAT and WHY – never ask WHO

Adjust the idea/plan as needed and do the consensus validation vote again.Slide15

Application Exercise

Decide on

Change of Concert ApparelSlide16

Do you personally agree that the team conclusion is one which you can actively support & will not oppose?

Do you feel that all committee members will actively support & not oppose the decision?

Were your ideas heard & respected?

Do you believe all members participated effectively in the discussion and that their ideas were heard & respected? Slide17

Discussion

What are current situations where you might use Consensus Validation?

What issues do you imagine you might run up against?

When would you NOT use this tool?Slide18

Closing Thoughts

Consensus Validation is a quick and simple tool to aid group process and team development

Presentation slides & written description of Consensus Validation available via the GALA website

galachoruses.org/events/sister-singers-festivalSlide19

THANK YOU

for your participation

&

Please take a few minutes to complete the Session Evaluation