Class Officers Weekend Dartmouth College September 19 2015 Jen Bordeau 06 President Malcolm Jones 71 Vice President MiniReunion Chair Association Annual Meeting Agenda 900910am ID: 653194
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Slide1
Mini-Reunion Chairs Association Meeting
Class Officers Weekend
Dartmouth College
September
19, 2015
Jen
Bordeau ’06, President
Malcolm Jones ‘71, Vice PresidentSlide2
Mini-Reunion Chair Association Annual Meeting Agenda
9:00-9:10am
Welcome and introductions
Jen & Malcolm
9:10-9:35am
FY15 Mini-Reunions Year-in-Review
Jen
9:35-10:00am
Best practices and burning
questions from the CAR (discussion)
Malcolm
, Jen, & all
10:00-
10:15am
NEW Mini-reunion functionality in
iModules
Olivier
10:15-10:30am
Donald Smith '53 Award and Honorable Mentions
Jen
& MalcolmSlide3
FY15 Mini-Reunion Year in Review
Jen Bordeau ‘06Slide4
FY15 # of Mini-Reunions & Attendance by Class…
# of Mini-Reunions
Attendance
419 Total Mini-Reunions!
7,787 Total Attendees!Slide5
And we beat last year in number of mini-reunions held!
62 more mini-reunions than last year, representing a 17.4% increase …
… bringing together nearly 8,000 alumni and guests! Slide6
But let’s analyze these numbers…
The number of mini-reunions per active (and reporting) class increased!
FY08-15
Avg
# of Mini-Reunions per ClassSlide7
Digging a little more into this year’s data…
We can see that
50.8%
of mini-reunions in FY15 were
NEW EVENTS!
And Dartmouth alumni held events in 121 DIFFERENT LOCATIONS!
10 Denver, CO
9 Seattle, WA8 Lebanon, NH7 Los Angeles, CA
6 VIRTUAL!5 Washington, DC4 San Francisco, CA
3 Boston, MA
2 New York, NY
1 Hanover, NH
Photo:
New York TimesSlide8
And looking at it another way…
We do still have some work to do…
Let’s try to engage more with those other classes!
FY08-FY15 Total # of Classes Holding Mini-ReunionsSlide9
…and keep doing what you’re doing!
THANK YOU!
Last year’s
reunion attendance
brought almost
5,000 alumni and guests
back to campus, breaking an overall attendance record.
Our good work with
mini-reunions reached almost 8,000 alumni and guests this year, nearly 3,000 more!Slide10
Best Practices and Burning Questions from the CAR
Malcolm Jones
’71
Jen Bordeau ‘06Slide11
Best practices… from YOU! (as reported in the FY15 CAR)
Class
organization / leadership / structure
Identify chairs/hosts in different geographic areas (for planning and recruiting!) – and thank them
Include spouses/partners in leadership and planning
Try NEW events and unique experiences (including virtual!)Partner with cluster classes – agree on objectives, communication strategy, and budget
Use Google documents to stay organized Reach out directly to classmates with an askConsistent marketing/communication
Follow-up with organizers quicklyTypes of events
Xth day or milestone birthdays (multi-city/modal)Tailgates at Dartmouth sporting eventsCatered meals/planned lunchesHappy hoursDifferent locations/destinations
Charity/volunteering
Club or College sponsored eventsSlide12
Leveraging virtual mini-reunions to enhance class
engagement
What is a “Mini” Reunion?
Brings classmates together fostering the connections between classmates Over the course of time between reunionsIn different locals across the country and around the world
Is open to all members of a classCan be multi-day “destination” events, single day events, lunches/dinners, or “virtual mini reunions”What is a “Virtual Mini Reunion?A way to engage classmates from around the globe at virtually no costA way to reach classmates who don’t live near metropolitan areas A chance to get classmates interacting real timeAn easy way to reach out to your classmates, get updated, and get updated info on themCan be done via Facebook (the most popular), emails, or via the Class website. Or a combination
Are a complement to regular mini reunion programSlide13
Leveraging virtual mini-reunions to enhance class
engagement
What
happens in a Virtual Mini Reunion?
Classmates are asked to report something of interest they are doing on a specific day (e.g. the 79
th day of the year for Class of ’79), submit photos if they wish, perhaps answer a question like “what is your favorite memory from Hanover?” Or “What do you want to see included in our next reunion schedule?”
Many classes have had more than 100 classmates participateClassmates can post photos which add to the funHow do I organize/promote a Virtual Mini Reunion?Work with Class Officers Mini Reunion chairs. College can also provide supportRefer to our Mini-Reunion websitePromote via Class notes in DAM, Class Newsletter, Email blast, and/or Class Facebook pagePick a date, a topic and do it!Slide14
The new(
ish) Mini-Reunion Chair Association website
http://
dartmouth.imodules.com/s/1353/clubs-classes-interior.aspx?sid=1353&gid=7&pgid=3656Slide15
Other ways to connect
www.facebook.com/groups/DartmouthMiniReunionChairs
What other resources would help you?Slide16
NEW
Mini-Reunion Functionality in iModules
Olivier
GillouxSlide17
iModules update
17
Core content
Option to have it prepopulate (link in email)Slide18
iModules update
18
Adding guestsSlide19
iModules update
19
Simple RSVP
Event with fee(s)Slide20
iModules update
20
Activities (free or with fee)Slide21
iModules update - EVENTS
21
http
://dartmouth.imodules.com/helpSlide22
iModules update - EVENTS
22
http
://dartmouth.imodules.com/eventshelpSlide23
iModules update - EVENTS
Events registration forms
Can collect fees (2.5% CC transaction fee)
Now open to all classes already using iModules
Events created by College
Train volunteers on event managementProcess: http://dartmouth.imodules.com/help
http://dartmouth.imodules.com/eventshelp23Slide24
iModules update
Process
24Slide25
Dartmouth will create the registration form for you
You will review it before it goes live
You will manage the event once it is live and receive training on how to it.
Form request
0-1 week
1-2 weeks
Go Live!
Volunteer
V
olunteer
Dartmouth builds your form
Dartmouth makes final edits, if needed
Form review
Dartmouth/Volunteer
Training
Admin access request
1-2 weeks
Dartmouth grants you access
Volunteer
Alumni Help Desk/
Volunteer
$
iModules
update - EVENTSSlide26
Request the creation of your event registration form.
Dartmouth will build your event registration form in the next 2 weeks after you submit your request
.
Don’t forget to send your financial information if your event has a fee
Request Events Management admin access
You will be responsible for managing your event once it is live
1. REQUEST
Form request
0-1 week
1-2 weeks
Go Live!
Volunteer
V
olunteer
Dartmouth builds your form
Dartmouth makes final edits, if needed
Form review
Dartmouth/Volunteer
Training
Admin access request
1
-2 weeks
Dartmouth grants you access
Volunteer
Alumni Help Desk/
Volunteer
$
iModules
update - EVENTSSlide27
Dartmouth will contact you to schedule a review of your event registration form and test it.
This will be the time to make minor final tweaks, if needed
Any significant change will impact your go
Once your admin access is granted, you can schedule training with the Alumni Help Desk.
Go to
http://Dartmouth.imodules.com/eventshelp
for reference
Form request
0-1 week
1-2 weeks
Volunteer
V
olunteer
Dartmouth builds your form
Dartmouth makes final edits, if needed
Form review
Dartmouth/Volunteer
Go Live!
V
olunteer
Training
Admin access request
1
-2 weeks
Dartmouth grants you access
Volunteer
Alumni Help Desk/
Volunteer
$
2. TRAINING / REVIEW
iModules update - EVENTS
iModules
update - EVENTSSlide28
Form request
0-1 week
1-2 weeks
Go Live!
Volunteer
V
olunteer
Dartmouth builds your form
Dartmouth makes final edits, if needed
Your event registration form is ready to be shared
Send the link via email and advertise on your website
Form review
Dartmouth/Volunteer
Training
Admin access request
1
-2 weeks
Dartmouth grants you access
Volunteer
Alumni Help Desk/
Volunteer
$
3. GO LIVE
iModules update - EVENTS
iModules
update - EVENTSSlide29
iModules update - EVENTS
29
Training / Documentation
AHD
Access the Events Home page
Export
the attendee listResend a confirmation emailCancel a registrant's participationRequest a refund for a registrant (events admin only)Use standard reports or create custom onesSlide30
iModules update
Questions:
Volunteer.admin@Dartmouth.edu
30Slide31
Donald
Smith '53 Award and Honorable Mentions
Malcolm Jones ’71
Jen Bordeau ‘06Slide32
Presentation of Awards – Congratulations!
Special
recognition
Class
of
1957
Special recognition
C
lass
of
1966
Special recognition
C
lass
of
1988
Special recognition
Class of
1964
Honorable
mention, classes 25 years or young
Class of
2005
Honorable mention, classes 25 years or wiser
Class of
1979
Donald Smith ’53 Award
The Great Class
of
1962Slide33
Jen Bordeau ’06, President (jenniferbordeau@gmail.com)
Malcolm Jones ‘71, Vice President (mjones@trinitypartners.us)
THANK YOU!