Date 010517 Smith Ctr Rm 561 HUIT Decommissioning Opportunities HUIT Spring Cleaning As a result of a recent Breakfast with Anne many participants noted there are areas where money time or resources could be saved if we spent some time on decommissioning ID: 534945
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SLTDate: 01/05/17Smith Ctr Rm 561
HUIT Decommissioning Opportunities
HUIT Spring CleaningSlide2
As a result of a recent “Breakfast with Anne” many participants noted there are areas where money, time or resources could be saved if we spent some time on “decommissioning.”Our Opportunity Take what we have heard
from our teams and put it into action. Allow teams to help decide what the priorities are and form teams to get it done. (Agile principles)OPENNESSRecommendation: Send a survey to ask the HUIT community what we can decommission. 2Opportunity to DecommissionSlide3
What is a candidate for decommissioning? (open text) Is it a (select one)ProcessApplicationSystem
ToolReason for decommissioning (optional, open text)What level of effort is needed to retire resources are needed to retire it ? (select one) Low ( I can do it on my own)Medium (a small group of people can do it)High (it would require significant investment of resources)Can you be more specific? (open text)2Survey Questions (1 response per candidate to decommission)Slide4
How long would it take, given the resources, to retire it?DaysWeeksYearsI don’t know
Can you be more specific? (open text) Examples:“I need to be left alone for 3 business days to complete”“I need a group of 3 (me, a developer and a DBA) for a week to complete”“I need 1 other person for 2 weeks part time to complete”Other than resources, is there anything preventing it from being retired? (open text)What would HUIT gain or benefit by retiring it? (open text)Your Name:2Survey QuestionsSlide5
Format questions into a Qualtrics survey for HUIT-wide distribution via a link in an email from UCIO.
Filter results By category (Process, Application, System, Tool)By Effort and ValueReview results with SLTPrioritize (Top 5 based on low effort or biggest benefits)Provide feedback quickly to the organization around was proposed, what is already in process of being retired, and the SLT Top 5.Allows whole organization to see work already in progress; not known aboutReflects our intent to move on their recommendationsLaunch decommissioning work for SLT’s Top 5Formation of teams and timelineCheck in at end of Q3 and again at Q4 to see what has been accomplished2Next Steps: