STUDY & INTERNSHIP ABROAD - PowerPoint Presentation

Slide1

STUDY & INTERNSHIP ABROAD

PRE-DEPARTURE MEETING

Nov 6, 2016

Jennifer Jackson, Interim DirectorAliki Karagiannis, Assistant DirectorPatty Mead, Administrative AssistantSlide2

IMPORTANT FORMS

OPEN YOUR PACKET

Verify your current information: study/intern abroad location & home address

Complete the Spring 2017 Course Verification notice

Submit all forms at the end of this sessionSlide3

IMPORTANT FORMS

Due Dec 2nd

Copy of Passport

Course Approval Form

Travel Agreement (online Jot Form)

The Travel Agreement form to be filled out

online

at:

www.stonehill.edu/student-travel-agreement

Pre-Travel Medical Screening

(Print, fill out and give Health Services)Slide4

ACADEMICSSlide5

REGISTRATION

If you registered for Stonehill courses for the Fall semester, they will be

dropped

by the Registrar on

November 30th

.

Spring ‘17

registration will occur in late March/early April. Notification and

PIN

will be sent via

e-mail

from the

Registrar’s

office

.Slide6

COURSE APPROVAL

All courses

must be pre-approved & listed on Stonehill’s Course Pre-Approval Form.

Credit will not be granted after a program has ended

Department Chairs will determine # of courses to transfer for

major/minor (typically 2 courses major/1 course minor).

Course changes while abroad: e-mail department chairs and copy Registrar’s Office.

Include course title, description, number of credits.Slide7

ACADEMICS ABROAD

Full-time,

normal course load

=

15-16 credits

Must be enrolled in a minimum of

12 credits

Credits are considered

transfer credit

Grades are

not calculated into overall G.P.A

.

Must earn an equivalent of

U.S. “C”

or above to be awarded transfer credit

Students must

not overload

courses while abroad

If you have a learning disability that requires assistance while abroad, inform your program provider Slide8

TRANSCRIPTS

Transcripts should be sent to

Stonehill’s

Registrar’s office.

Most graduate schools will require a transcript from your semester abroad.

Know how to obtain a transcript after program has ended.

Stonehill’s Registrar’s office can not issue your transcript from your abroad program

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HOUSING

&

FINANCESSlide10

HOUSING UPON RETURN

Withdraw from Housing by Dec 9th

http://www.stonehill.edu/offices-services/residence-life/policies-procedures/residency-withdrawal-form/

Fall‘17 housing selections through

myHill

from

March 1

st

to March 31

st

Questions?

Contact Andy Anderson

aanderson@stonehill.edu

Slide11

FINANCIAL AID & BILLING

Outside scholarships and awards

:

If you are awarded a study abroad scholarship, you must inform the Financial Aid office

Stonehill Bill:

You (

or your parents

) will receive a bill for Stonehill current tuition and housing (meal plan if included in your program)

Your Stonehill bill must be paid by College due date:

Student with funds owed to the College will be removed from their

programSlide12

Stonehill

is not responsible

for the following FEES:

List Subject to Change

Supplemental housing fees

including cleaning services

(mainly in Australia & England)

Housing/Security deposits

Meal Plan

(

some programs have a plan you can purchase)

Library Fees

Certain Lab Fees

Travel or Excursion Fees

Laundry Fees

Gym Membership

Airfare

Commuting Costs

Passport and/or Immigration Fees

Internet Access

Cell PhoneSlide13

MONEY MANAGEMENT ABROAD

ATM Card

Best way to access funds

Inform US Bank of travel plans

Bank Accounts

Some US banks have branches abroad

Credit Cards

MC and Visa

Credit limit (daily limit)

Pin #

Call to inform about travel

Visa Travel card

Get country-specific tips from your provider or a returning student!Slide14

HEALTH & SAFETY

DOCUMENTS & PACKINGSlide15

SAFETY ABROAD

Stonehill’s Community Standards

Office of International Programs Handbook, Policies, and Contracts

Study Abroad program Provider and Host University Policies

Host Country Laws

You can and will be removed from a program Slide16

Culture of Safety

University of Texas at Austin

https://www.youtube.com/watch?v=P-jVVX7bOZQ&feature=youtu.beSlide17

STAYING HEALTHY ABROAD

Immunizations & Vaccinations

Allergies & Allergic Reactions

Discuss with Health Care Provider

Allergic reactions: Always have 2 EPI pens - see notice from Health Services

Center for Disease Control (CDC)

Visit your doctor & dentist

Check legality of Prescriptions

Counselors/Health Professionals

Aldo Pena Moses – Counseling and Testing CenterSlide18

U.S. Department of State

www.travel.state.gov

Enroll in Smart Traveler Enrollment Program

(STEP

) Brochure in packet

Receive information about safety conditions in your destination country

Help the U.S. Embassy contact you in an emergency

Help family and friends get in touch with you in an emergencySlide19

EMERGENCY PROCEDURES

Evaluate the severity of your emergency:

Contact Local EMTs, Firefighters or Police (as needed)

Contact on-site staff or program provider

Assistance & support with translation, coordinating medical services, etc.

Inform Office of International Programs

Inform your parents of any emergency issues

Lost or Stolen Items

Report to local police

Check to see if your family has homeowner’s insurance that will reimburse for the loss of personal belongings while abroad. Slide20

HEALTH & ACCIDENT INSURANCE

What happens if I am sick/injured?

(what to do after having sought medical treatment)

Contact the insurance carrier to open a claim

Pay for cost of services out of pocket & keep all receipts

Fill out a Claims Form as required by insurance carrier

You will be reimbursed if covered under your Insurance

Plan

Inform the Office of International Programs (OIP)Slide21

PASSPORTS

Must be valid for 6 months after the end date of your program -

CHECK THE EXPIRATION DATE

!

Make sure to

SIGN

front page above your picture

Provide a copy to the OIP

Leave copies with family and bring copies with you

Need a passport to begin visa application process

If lost or stolen, report to the local police and request a new passport from U.S. Consulate in host country

(

bring a photocopy of the lost passport with you)Slide22

PACKING TIPS

You

are the one who will be carrying your luggage

Bring small amount of toiletries

Bring small backpack for weekend travel

Know what’s included in your housing

Appropriate clothing for the seasons –

Layering is key

Golden Rule: Less is More!!! Slide23

CULTURAL ADJUSTMENTSlide24

CULTURAL SHOCK

Culture shock happens to many of us when we leave a familiar environment for an unfamiliar one.

Common Reactions

Homesickness

Lack of energy

Stereotyping of the host culture

Confusion

Seeking isolation from host culture

Only associating with other people from the U.S

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MANAGING CULTURE SHOCK

Be tolerant of others

Set realistic & attainable goals

Have a sense of humor

Experience popular culture

Learn about the likes/dislikes of the local people

Try the local foods and drinks

Try to understand the local point of view and the reason behind it

Be a sojourner not a touristSlide27

MAKING THE MOST OF YOUR EXPERIENCE

Do your research! Read up on the country you have chosen to study, places you will visit.

Obtain a map of your adopted country/region.

Research the location of your school, residence, airports, train stations, buses, etc.

Know what’s included in your program and take advantage of the services of your on-site staff!

Try something new, challenge your boundaries

(i.e. Volunteer opportunities).Slide28

MANAGING EXPECTATIONS

What are the five things that you are

most looking forward

to

about studying abroad?

 2. What are the five things that

worry you most

about going overseas?

 3.  What are the five things you will

miss the most

from home when abroad?

 4. What are the five things (people, places, activities, etc.) you believe you will

miss the least

from home when abroad?

 5. My greatest single

challenge overseas will be…Slide29

CULTURAL IQ – Quick Quiz #1

Who is the president of the United States of America?

What is the capital of the United States of America?

What is the current population of the United States of America?

What countries border the United States of America?Slide30

CULTURAL IQ – Quick Quiz #2

Who is the president of your host country?

What is the capital of your host country?

What is the current population of your host country?

What countries border your host country?Slide31

STONEHILL

&

INTERNATIONAL PROGRAMSCOMMUNICATIONSlide32

Announcements will be sent to your Stonehill e-mail address

First Class mail will be forwarded to your home address.

A list of students abroad for the spring semester will be sent by e-mail in December

(including email addresses.)Slide33

FINAL NOTES

The Office of International Programs will send you the following

:Link to this PowerPoint presentation

Link to Peer Advisors YouTube videosPlease share this information with your parent(s) and/or legal guardian.Please complete the following and submit before you leave

:

Contact Verification Form

Abroad Verification

Notice

Program EvaluationSlide34

ADDITIONAL (OPTIONAL) SESSIONS

Budgeting and Managing Your Money AbroadMonday, November 14

th, 11:30 AM, Duffy 118Presented by Jennifer Jackson, Director

So Euro: The Ins and Outs of European TravelMonday, November 28th, 11:30, DU 203Presented by Cierra Meurant and Jessica Dudra, Peer Advisors

Planning Your Weekend Trips: A Step-By-Step Interactive Workshop*

Tuesday, November

29

th

,

5:30pm

,

Duffy

204

Presented by John Dunn, Peer Advisor

Please RSVP

(minimum of 5 students needed to run a session)Slide35

Conversation Time with a Returning Student

What should I bring?

What about money/banking?Places to visitWhat’s is really like?

What are the courses like?Have more questions? Some students may be available after the presentation.Exchange contact information! Slide36