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What is “3-feet tracking tool”? What is “3-feet tracking tool”?

What is “3-feet tracking tool”? - PowerPoint Presentation

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Uploaded On 2016-08-15

What is “3-feet tracking tool”? - PPT Presentation

3feet tracking tool is an excel based simple tool that serves 2 objectives To track the deliverables and update information on their implementation status at 3feet level To report progress at higher level ID: 447528

activities feet tracking initiative feet activities initiative tracking status information level completed activity action 000 implementation dashboard compared tool

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Presentation Transcript

Slide1

What is “3-feet tracking tool”?

3-feet tracking tool is an excel based simple tool that serves 2 objectives

To

track the deliverables

and

update information on their implementation status at 3-feet levelTo report progress at higher level as a summaryIt consists of 3 sheetsInitiative Dashboard (10,000 feet)Sub-initiative Dashboard(1,000 feet)Activity tracking(3-feet level)

1,000 feet level

3 feet level

10,000 feet level

1

2

3

1

2

3Slide2

How to use “3-feet tracking tool”? (

1/3)

1

2

Both the

Initiative Dashboard

(10,000 feet) and

Sub-initiative Dashboard (1,000 feet) are sheets that shows status of progress at initiative and sub-initiative level respectivelyThe status is reported automatically, based on information entered to the Activity tracking sheet

Initiative Dashboard provides 3 insights regarding each initiative at high level(e.g., 17 in education NKRA)“% of progress compared to TOTAL”: The percentage shows percentage of 3-feet activities completed as of today, compared to ALL activities within that initiative (equals 100% only if initiative is completed)“% of progress compared to TODAY”:

The percentage shows percentage of 3-feet activities completed as of today, compared to activities that should have been completed as of today (equals 100% if on track)“STATUS TODAY”: Similar to previous information, reflects the status of implementation as of today, compared to plan. An initiative can be marked as

COMPLETED: If all activities are finalized ONGOING: If activities are on track, and there are still activities to be completedDELAYED: If any of the activities have either not started or not completed on timeIn future: If all activities are expected to be conducted in future according to the plan

Sub-initiative Dashboard provides only STATUS info, as described above, at a more granular level of information (e.g., 86 sub-activities in

education NKRA)Slide3

How to use “3-feet tracking tool”? (

2/3)

Activity tracking

is the most granular and input extensive part of the 3-feet tracking tool

First function of the sheet is to supply all necessary information regarding

3-feet plans for the sector. The corresponding columns that give that information are:

InitiativeSub-initiativeActivityResponsible institutionResponsible positionThis part of the tool can be updated only with mutual agreement between MDU and PDB (White

and Orange cells)Second function of the sheet is to serve as the tracking tool for status of implementation at 3-feet level. The corresponding columns that should be used for this purpose areActual start dateActual end dateFirst 2 columns should be filled regularly, once the activities are started or completed. For this person, user should enter date for start and end of the activity. If an activity has not started or finished, corresponding cell should be left as “-”. The user who fills the information should

record his/her info to the 3rd column. (Yellow cells) Last column gives the action needed

3

Responsible name

Planned end date

Planned

start date

Length

Filled person

ActionSlide4

How to use “3-feet tracking tool”?

(3/3)

3-feet implementation plan: Information on required activities under each initiatives, responsible parties and planned dates for start and finish

Implementation status: Information on actual status of the implementation

Action: Message on required action for each activity

Check

this part to follow the plan. Can be updated only with approval of

PDB

Fill

this information regularly to reflect status: Enter date if started or completed an action, leave as “-” otherwise. Enter your own name for records

Track

this column to see initiatives to column. If an initiative is RED (either “start action” or “complete action

)

it needs urgent focus