1 ITEM DATE SUBJECTLED LUMINAIRES SUPPLY CONTRACT FOR ELECTRIC DISTRIBUTION BACKGROUND2taff reviewbids and oncluded that the apparent low bid based on Evaluated Cost submitted by ID: 900578
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1 1 ITEM #___ DATE:
1 ITEM #___ DATE: COUNCIL ACTION FORM SUBJECTLED LUMINAIRES SUPPLY CONTRACT FOR ELECTRIC DISTRIBUTION BACKGROUND 2 taff reviewbids and oncluded that the apparent low bid based on Evaluated Cost submitted by TerryDurinmpany, Cedar Rapids, Iowa,is ceptable.Due to the market volatilitythe manuctureronlyhold prnthsfrom the date of the bidThey will alsogivus the option to renewthe contractor anadditionsixmonth, at which time we can accept or reject any price justment. This contract will be validfrom July 1, 2021 to December 31, 2021, ption to renew Januarythrough June 30, 202 TERNATIVES Award a contract toTerrrin Company,Cedar Rapids, Iowa,for the LED Luminaires Suply Contract for Electric Distributionin accordan
2 ce with unit pricebidLEDuminaires willed
ce with unit pricebidLEDuminaires willed as requestedayments will be based on unitprices bid and actual quantities orderecontract will be validfrom July 1, 2021 to December 31, 2021, with the option to renew Januarythrough June 30, 202Award the contractto one of the otheidders.Rejectll bids and attempt to purchase LED Luminaires on an as needed basiat unpredictable prices CITY MANAGER'S RECOMMENDED ACTION e replacement of street light fixtures with LED retrofits reduces energy consumption, provides improvedrformance, and reduces maintenance costs. It is important to purchase LED luminaires at the lowest posscost witnimal risk tothe City. herefore, it is the commendation of the City Manager that the City Council adopAlternative No. 1as sed above.