Chapter 6 Time Management - PowerPoint Presentation

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Slide1

Chapter 6

Time Management

© Routledge/Taylor & Francis 2016

Agenda

Learning ObjectivesTime Management vs. Procrastination

Time Management

Covey’s 4 Quadrants

Time Management StrategiesProcrastinationCauses ofProcrastination Elimination StrategiesDiscussionChapter 7 Preview

© Routledge/Taylor & Francis 2016

Learning Objectives

Identify key differences between time management and procrastination.Use Covey’s 4 Quadrants to determine your level of time management.

Evaluate your strengths and challenges with time management and identify appropriate, effective time management strategies that you will implement.

Understand the root causes of procrastination.

Evaluate your challenges with procrastination and identify appropriate procrastination elimination strategies that you will implement.

© Routledge/Taylor & Francis 2016

Time Management

Skill

Do you

understand

how to organize your time?

Knowledge

Do you need to

learn

how to manage your time to accomplish all of your work?

Manage tasks

Do you know how to prioritize your responsibilities?

Procrastination

WillDo you not feel like dedicating the adequate amount of time to a task?MotivationDo you need motivation to start the tasks you set aside time for? Manage affectDo you feel overwhelmed with the number of tasks you have to accomplish?

Time Management vs. Procrastination

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Prioritizing Tasks

Urgent

NOT Urgent

Important

NOT Important

Quadrant 1:

Projects due immediately

Exam tomorrow

Quadrant 2:

Essay due in a week

Exercise

Goal setting

Quadrant 3:

Other people’s small problems

Peer pressure

Quadrant 4:

Too much screen time

Too many naps

© Routledge/Taylor & Francis 2016

Prioritizing

Tasks

Urgent

NOT Urgent

Important

NOT Important

Q1:

The Procrastinator

Stressed out

Burned out

Q3:

The Yes-Person

Resentment

Feels Used

Q4:

The Slacker

Q2:

The Prioritizer

Vision

Balance

Control

© Routledge/Taylor & Francis 2016

Time Management Strategies

Create an environment that is relatively free of distractions and interruptions.Take short breaks.

Be specific in identifying how you plan to use your time.

Alternate subjects when you have a long time block available for study.

Estimate the time needed for each assignment.Prioritize tasks.Schedule tasks so they can be accomplished in 30- to 60-minute blocks of time.

Do the assignments for the course you dislike first.

Work ahead of your assignments when possible.

Take down any appointments as soon as you make them in your smart phone or calendar.

Use technology to manage your time.

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Developing a System of

Time Planning and ManagementSemester Calendar

Weekly Priority Tasks List

Weekly Schedule

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Are you a procrastinator?

Procrastinators:

O

verestimate

the time

they have

left to perform

tasks

U

nderestimate

the time it takes to complete tasksOverestimate how motivated they will feel the next day, the next week, the next month, etc.

Think that succeeding at a task requires that they feel

like doing itBelieve that working when not in the mood is suboptimal

What is procrastination?

The voluntary delay of an intended course of action past the time most likely to produce the desired performance

(Steel, 2007)

.

Can result in poor academic performance, negative emotions such as shame and guilt, and depression

(Steel, 2007)

.

47% of the time that anyone spends online may involve procrastination

(Lavoie

&

P

ychyl, 2001).© Routledge/Taylor & Francis 2016

What are the causes of procrastination?

Lack of conscientiousness associated with poor time management, work discipline, self-control, and responsibility

Avoidance

associated with fear of failure and anxiety

(Ferrari, Johnson, & McCown, 1995)© Routledge/Taylor & Francis 2016

Procrastination Elimination Strategies

Time-tellingPrompts: reminder notesReinforcement

The bits-and-pieces approach

The 5-minute plan

The 80% success ruleSocial support for task completionEstablish a set time for a routineModify the environmentChallenging and changing beliefs and misperceptions.

© Routledge/Taylor & Francis 2016

Discussion Questions

How well do you manage your time/tasks? What time management strategies could you implement to hone your time management skills?

What are the key differences between time management and procrastination?

How is procrastination related to self-worth? How is it related to perfectionism?

On what tasks do you tend to procrastinate? What may be the underlying cause?

What procrastination elimination strategies could you implement to combat procrastination tendencies?

© Routledge/Taylor & Francis 2016

Preview of Chapter 7:

Self-Regulation of the Physical &

Social Environment

After studying Chapter 7 you will be able to:

improve your attention and concentration;

select or modify study environments;

work more effectively in groups;

prepare for and benefit from meetings with tutors and instructors.

© Routledge/Taylor & Francis 2016