Host Institution Online Approval Process for MSFHR Competit - PowerPoint Presentation

Slide1

Host Institution Online Approval Process for MSFHR Competitions

October 12, 2016Slide2

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Currently

Offered MSFHR

Programs

Program

Launch

Date

Application Deadline

Health Policy Fellowship

September 12, 2016

November 4,

2017

Convening and Collaborating (C

2

) Awards

September 26, 2016

October 21, 2016

Scholar

October 5, 2016

December 16,

2016

Health Professional Investigator

Week

of November 1, 2016

TBD

Research Trainee

January 2017

TBDSlide3

The host institution has a memorandum of understanding with MSFHR and is responsible for approving and administering the award funds.

The host institution conducts an administrative review of the applications and submits them to MSFHR.

3

Host Institutions

Applicant

Third Parties

Host Institution

MSFHRSlide4

4

Application Process*

All steps of the

applications

must be submitted using

MSFHR

ApplyNet

*

,

the Foundation’s online application and grants management system.Applicant

MSFHRDeanApplicant

Referees

Completes LOI and application and notifies third parties to complete their tasks

prior to host institution deadline

Logs in, completes dept. head approval and submits

prior to host institution deadlineLogs in, completes the dean approval and submitsprior to host institution deadline

Log in and upload .pdf copies of reference letters

prior to host institution deadline

Completes full application and submits on MSFHR ApplyNetby host institution deadlineReviews and approves full application

prior to MSFHR full application deadlineReceives applications by full application deadline

MSFHR Deadline

https://applynet.msfhr.org/MSFHR/Implementation/Modules/Login/LoginModuleContent.aspx?Config=LoginModuleConfig&Page=Login*

Department HeadHostInstitutionThis is an example of the Scholar program timeline. Some steps may be changed or omitted for other MSFHR programs.

*Slide5

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Host

Institution

Approval –

MSFHR

ApplyNet

Login Screen

Host Institution Workgroups have to be added by MSFHR staff. To add a member to your host institution

workgroup,

please contact MSFHR.Slide6

6

Home Page – My Tasks

Landing Page:

My Tasks

The

My Tasks

section

is where

a list of outstanding tasks will be displayed after the tasks have been assigned to the Host Institution workgroup member or user.No tasks have been assigned yetSlide7

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Workgroup Tasks

External Workgroup Tasks

displays a list of all tasks that have been submitted to the Host Institution for

approval.

Host

I

nstitution

workgroup members can

claim unassigned tasks.

Unassigned tasksSlide8

8

Workgroup Tasks – Continued

After a task is claimed, it is moved to

External Workgroup Personal Tasks

section.

It becomes an active

hyperlink.

It will no longer be available to the other host institution group

members.

Task is assigned

to this userSlide9

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My Tasks

T

o take action on a task, go to

My Tasks

tab.

C

lick on the

Host Institution Approval

hyperlink to view the application and take action.

The claimed task now appears in My TasksSlide10

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Host Institution Approval Page

C

lick the

View

button to see the pdf of the application for the host institution’s administrative

review.

To

approve

the application, change the outcome to “Approved” using the drop-down menu and click Submit.The Task Outcome is final after you hit Submit. Any change to the Task Outcome must be requested through MSFHR.Slide11

Host Institution may ask the applicant to edit and resubmit the application if certain sections need to be

revised.

To send the application back for revisions, select “Resubmit Application” from the

Outcome

drop-down

list.

The

Submit

button changes to

Edit and Send Email.11Resubmission of TaskSlide12

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Resubmission Page

In

the

Resubmission Requirements

section, users have the ability to control which sections of the Full Application they want the applicant to have access to

.

A checkmark means that

the Applicant has access to that section.Slide13

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Edit Email Communication Page

O

n

this page, the host institution workgroup member can edit the content of the email to specify to the applicant which sections need

revisions and resubmission.

Please ensure that the merge codes within the template are not altered

.

ONLY

EDIT the following sections:

The “CC” line. Please add your own email address. This will ensure that a copy of your correspondence with the applicant is saved in your outbox. The text fields beside the bullets. Please use short and succinct messages. For example:Project Information-Brief Description shorten, too long was cut

off.Third Party- Supervisor Form missing section 3.Slide14

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Confirm Email Communication Page

This is the final page before the application is returned back to the applicant for

resubmission.

Here

the host institution workgroup member can review the content of the

email.

To

send for resubmission, click “Send and Submit

”.*After the applicants resubmit their applications, the Host Institution Approval task will automatically be reassigned back to the host institution work group member’s personal

tasks (My Tasks).Slide15

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Back to Home Page

The task

now

disappears from

My

TasksSlide16

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View All My Tasks Page

To

view all previously approved applications, click

View

All My

Tasks

in the home

page