Compact Office Staff Training December 2017 Training Agenda Overview of 2018 Amendments Impact for Compact Staff Versus Field Staff FY2018 ICOTS Enhancements OverviewTraining TBA Recommendations for DCA Region Meetings ID: 767164
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Compact Office StaffTraining December 2017
Training Agenda Overview of 2018 Amendments Impact for Compact Staff Versus Field Staff FY2018 ICOTS Enhancements Overview/Training TBA Recommendations for DCA Region Meetings
Overview of Amendments Effective March 1, 2018 Offender Application for Transfer Victim’s Right to Comment New Documentation for Reporting Instructions Military Orders & Employment Transfers Returning Offenders Rejection of Transfer for offender in Receiving State w/ approved RIs
Offender’s Application for Transfer Provides an OPTION for a sending state to retain electronic copies removing the requirement to retain original signed forms Amendment to Rule 2.104 & 3.107 IMPACT ICOTS: None Rule/Opinion: None Compact Office: Your state’s document retention policies determine whether amendment is applicable to outgoing cases Field Users: As directed by Compact Office
Victim’s Right to Comment Expands the time frame a victim can provide comment regarding an interstate transfer request to 15 business days Amendment to Rule 3.108-1 IMPACT ICOTS: None-Victim comment does not delay time frames for responding to transfer requests Rule/Opinion: None Compact Office: Ensure your state’s policies complyField Users: None
New documentation Requirements for Military & Employment Transfer Reasons Amendment to Rule 3.101-1 IMPACT ICOTS: Documentation may be provided within the ‘conditions’ section OR use NEW ‘Reason’ attachment in RFRI Rule/Opinion: None Compact Office: Ensure documentation supports reason for transfer Field Users: Require offender to provide documentation when requesting transfer
Returning Offenders Receiving States Return Date Clarification-15 biz days after request received Confirm Arrival (or failure to arrive) PRIOR to validating closure Sending States Provide ‘Reason’ for Return Supervise until Departure! Offender absent from approved residence and employment? Follow absconder rule! Amendments to Rule 4.111
Workflow for ALL Returns Receiving State Request RI's Specify reason for return! NOD & CCN upon departure Supervisory Authority Ends Sending State Respond to RFRI (2 days)NOA confirm arrivalFailed to arrive? Issue WarrantCCN ResponseCASE CLOSED Be sure ‘date to return’ is within 15 biz days!!Amendments to Rule 4.111
Impact for ICOTS Users ICOTS: Use NEW ‘Reason’ attachment for RFRI Rule/Opinion: None Compact Office: Receiving State Review activities/profile before transmission! Sending StateReturn date must by within 15 biz daysEnsure NOA has been sent prior to validating closure-Review profile!Field Users (RS): Provide reason for return. Remember supervision does NOT stop at rejection! Amendments to Rule 4.111
Rejection of Transfer-Offender in Receiving State w/RI’s Receiving States Rejection indicates alternate plan exists in RS Submit new TREQ within 15 biz days Sending States Clear, concise rejections! (Return to SS vs Remain pending new TREQ) Compact office reviews rejections and determines when this rule is applied or when return RI’s are neededThe receiving state’s rejection initiates this process informing the sending state of an alternate plan to be submitted within 15 business days Amendment to Rules 3.104 & 4.111
COMMUNICATE!!!
Impact for ICOTS Users ICOTS: None. Requires communication via Transfer Rejection Rule/Opinion: None Compact Office: Receiving State Review rejection, activities, & profile! Determine when rule may be applied or when return RI’s are needed Follow up with field/Provide direction!Sending StateReview rejection, activities, & profile! When rule is applied by RS, ensure subsequent TREQ is submitted within 15 biz daysField Users: RS-Ensure rejection is clear whether offender is allowed to remain or if return RIs will be submitted Amendment to Rules 3.104 & 4.111
FY 2018 ICOTS Enhancements More Attachments / VREP & CCN (Attachment sections for RFRI, TREQ, CCN) General Offender Profile (“Tolled” functionality + “CONFIDENTIAL RECORD” indicator) Workflow Control(Comments as case notes, case note notifications + restrict duplicate activities) New Processes (Subsequent State Transfer, Rejected Cases & Online End User Agreement) TREQ and RFRI Changes (Move application to end of list, Counts for NCIC offenses, text field for gang “other”)
Enhancements Coming Soon! New attachment/comment field-RFRI Reason New documentation requirements for military/employment reasons New ‘reason for return’ Info related to jail release for Offenders Living in RS at the time of sentencing Additional info related to description or justification for RIs Tentative Launch to ICOTS-December 13, 2017
Enhancements Coming Soon! Offender Application Moved to END of TREQ Added to RFRI (optional) Tentative Launch to ICOTS-December 13, 2017
Enhancements Coming Soon! Criminal Offense Information New confirmation screen ‘Counts’ added to offenses Tentative Launch to ICOTS-January 2018
Enhancements Coming Soon! Transfer Rejections New ‘Reason for Rejection’ summary Incomplete Invalid Plan Other Explanation STILL Required! Tentative Launch to ICOTS-January 2018
Recommendations for DCA Region Meetings Identify Best Practices for Violation & PC Documentation Encourage collective solutions for training issues Promote effective communication Share ideas!
DCA Region Chairs
Looking Ahead in FY2018 PPTs updated and available Use DCA Region meetings to discuss communication issues ‘Difficult Cases’ ‘Invalid Denials’ Establishing ‘good’ relationships w/ border states Share Training Tools! ICOTS Enhancements-multiple releases AnnouncementsTrainingsNew ICOTS External Reports & DashboardsTraining Jan 10th or 11th, 2018support.interstatecompact.org
ICAOS General Rules Training December Sessions Coming up! 101-106; Dec 13, 14, 15, 19, 20 & 21 New PPT Format & Content Ondemand updates coming soon! March 1, 2018 Amendments: minor impact on ICAOS’s General Rules training
ICAOS OnDemand Training
Calling on Trainers! Present/Assist in ICAOS sponsored training Assist with tools/resources Consult or serve in DCA mentoring program ICOTS Reports, UAT & Enhancement Training Including IVINS (ICOTS VINEWatch ) administration Public RelationsWebsite content reviewCommunications feedbackhttps://www.surveymonkey.com/r/TXX8J6J
Questions