ICAOS Training 102-Transferring Supervision

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ICAOS Training 102-Transferring Supervision

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Presentations text content in ICAOS Training 102-Transferring Supervision


ICAOS Training102-Transferring Supervision[Revision 12/1/2017-Includes Rules Effective 3/1/2018]Be Ready for a Test at the End.


ICAOS Training Series101-Transfer & Reporting Instructions Eligibility102-Transferring Supervision103-Supervision in the Receiving State104-Reporting Behavior Requiring Retaking105-Mandatory Retaking for New Violent or Felony Crimes & Absconders apprehended in the Receiving State106-Probable Cause Hearings


Cycle of a Compact Case


Training ObjectivesTransfer Request RequirementsInvestigation PeriodRequesting Reporting InstructionsReply to Transfer RequestNotice of Departure & Notice of ArrivalReturn of Offenders


Purpose of ICAOSPromote Public SafetyProtect the Rights of VictimsEffective Supervision/RehabilitationControl Movement of OffendersProvide for Effective Tracking


The Interstate Compact for Adult Offender SupervisionCourts, Parole Boards, Community Corrections & other Executive Agenciessubject to ICAOS rulesMUST enforce & effectuate the CompactDo you know your state’s statute?


Transfer RequestCopy of signed Offender ApplicationInstant Offense DETAILS (Narrative)PhotoConditions of SupervisionFinancial Obligations (order by Court)Supervision history (only if currently on supervision for more than 30 calendar days)PSI (if it exists or is not prohibited for distribution)

If Applicable:


offender registration requirements

Orders of restriction

Known protective orders

Known gang affiliation

Prison discipline and mental health history of last 2 years

Rule 3.107


MandatoryResident or Resident Family 99% of Mandatory TransfersDiscretionarySuccessful Completion of SupervisionPublic SafetyRehabilitation of Offenders Protect Rights of Victims


Valid Plan of Supervision-Required for ALL Transfers!Why is the offender going to be more successful in the Receiving StateDescribe support systemMeans of supportLiving situationVerified Information


Accurate/RelevantDetailed (no abbreviations)VERFIED!!Use the justification to illustrate how the reason for transfer and plan of supervision in the receiving state was verifiedEnsure information provided is:


Transfer Request#1 Add criminal case information#2 Add offenses to case NCIC code or use drop-down#3 Attach details of offense


Transfer Request


“Sex Offender”Eligible “Offender” by Compact definitionSubject to supervisionRequired to register in EITHER the sending state or receiving stateRule 1.101 definitions


Transfer Request-Sex OffenderIf Available:Assessment InformationSocial HistoryInformation relevant to the offender’s criminal sexual behaviorLaw Enforcement ReportVictim InformationDemographicsStatementSupervision/Treatment plan - current or recommended

Rule 3.101-3


Pre-Release TransferSubmit request within 120 calendar days prior to release dateSending state shall notify receiving state if the planned release date changesor if release date has been withdrawn or deniedRule 3.105


Transfer RequestLast Chance to Delete


Transfer RequestEmail is sent to Supervisor for review


Transfer RequestCheck activity status using the Compact Workload

Per Rule 3.104 a Transfer Request must be responded to within 45 days


Investigation Period45 Calendar days following receipt in the Receiving State’s Compact OfficeRule 3.104


No Travel Prior to Transfer ReplyThe offender SHALL NOT proceed to the receiving state.Advisory Opinion 9-2006 & 3-2004: If an offender is in a receiving state prior to acceptance, the Receiving State can properly reject the request for transfer.Rule 3.102


ExceptionsOffender qualifies for Reporting Instructions NEXT SLIDEBorder State Situations-Medical Appointments/Outpatient Treatment or EmploymentMust return dailyTravel limited to appointment or employmentInform via the Transfer Request

Rule 3.101-1, 3.101-3, 3.102, 3.103 & 3.106


Offender must qualify for Reporting InstructionsRule 3.101-1 (new documentation requirements!!), 3.101-3, 3.103 & 3.106


Sex OffendersNo travel permit w/o approved reporting instructions


1.101 & 3.101-3


Reporting Instruction TimeframesReceiving StateSending State2 business days to respond to all RFRIs5 business days for sex offendersSend timely Transfer Request15 business days 7 business days after approved expedited reporting instructions

Rule 3.101-1, 3.101-3,


& 3.106


Transfer Request Reply

Access activity from Assistants, Compact Workload or Offender Profile

Email is sent to user assigned


Transfer Request ReplyOffender Profile: Action Items


Transfer Request Reply


Transfer Request ReplyAccepted


Rule 3.104-1

-Valid for 120 calendar days

-Be specific


Reject an Incomplete Transfer RequestBe specific on what is missing from the Transfer Request.Sending State caneasily update the TROffenders in the receiving state with approved reporting instructions may remain there if a new Transfer Request is submitted within 15 business days

Compact Office Function!!


Improper RejectionsOffenders with disabilities (Rule 2.108)Offenders with pending charges (obtained before or during investigation period; AO 8-2005)Incorrect ICOTS user assignedWrong County/UnitSpecialized OfficerUndocumented immigrant (AO 13-2006)Section 8 housing (AO 2-2007)Discretionary Cases without addressing the justification (3.101-2)


Transfer Request Reply


Transfer Request Reply


Approved Transfer ReplyReceiving State’s Compact Office Transmits ReplyEmail is generated to sending state usersCompact Office, PO Supervisor & POActivity History (Offender Profile) reflects the decision of the Transfer ReplySending state should be sure to review the pdf and attachments for details


Additional Document RequestsReceiving StateSending StateMay request documents necessary for supervision upon acceptance

Transfer Reply or

Compact Action Request

Must provide documents within

30 calendar days

Rule 3.107


Notices of Departure & ArrivalFastest Processes in ICOTS!Sending StateReceiving State

NOD when offender departs


of Arrival

when offender arrives and reports as instructed.


becomes the ‘supervising user’ in ICOTS

Notice of Failure to Report if offender failed to report within 5 business days after departing sending state.

Rules 3.104-1 & 4.105


Return after Transfer RejectionTransfer Request TRULY Rejected or Failed to submit Complete Transfer Request AND Offender has arrived in Receiving state via Reporting Instructions

Receiving State

Sending State


return by requesting reporting instructions within 7 business days of


Provide specific reason for return


supervision until

departure or issuance of sending state’s warrant

NOD & CCN-when offender



must be APPROVED


Date-within 15 business days of return reporting instructions request


offender arrives

Failed to Return-Issue


Rules 3.101-1, 3.103, 3.106 & 4.111


Workflow for ALL ReturnsReceiving StateRequest RI'sSpecify reason for return!NOD & CCN upon departureSupervisory Authority EndsSending StateRespond to RFRI (2 days)NOA confirm arrivalFailed to arrive? Issue WarrantCCN ResponseCASE CLOSED


LiabilityLiable is defined by Webster as “Legally obligated; responsible…”All compact member states can be held liable for circumventing or violating the ICAOS rules.ICAOS rules are federal law and there is a legal obligation to follow and enforce the rules as written.


Scenario #1An offender transferring to another state is subject to registration as a sex offender in the sending state but is not required to register as a sex offender in the receiving state. This offender is still considered a sex offender by compact definition.TrueFalse


Scenario #2The receiving state has ____ days to complete an investigation and reply to a transfer request upon receipt of the transfer request in the receiving state’s compact office.204560120


Scenario #3An offender who has been under supervision for the last 2 years has been allowed to work at a job which requires him to cross a state line each day to get to his employment. The offender recently finds an apartment in the other state that is 15 minutes closer to his job and cheaper rent. The offender meets eligibility requirements for transferring supervision under the Compact but does not meet eligibility for reporting instructions. Although the sending state indicated on the transfer request the offender travels daily for work purposes only, the receiving state can reject the transfer due to the offender traveling to their state for his employment.TrueFalse


Scenario #4An offender with approved reporting instructions is in the receiving state during the investigation. Subsequently, the transfer request is denied properly due to a lack for a valid plan of supervision in the receiving state. (Job and living situation fell through) To track and facilitate the return of the offender back to the sending state, the receiving state must request returning reporting instructions within ___ business days of the transmission of the rejection.271015



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