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Proposed Project Plan for Fiscal Proposed Project Plan for Fiscal

Proposed Project Plan for Fiscal - PowerPoint Presentation

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Proposed Project Plan for Fiscal - PPT Presentation

Year 201415 Chancy A Nutt Finance Administrator Timothy W Grier Town Manager Planning for Projects Transitioning into a new year and revenue cycles Comprehensive look at the beginning fund balance and projected monthly carryover money ID: 236796

projects 000 proposed project 000 projects project proposed council projected expenditures revenues 100 960 year staff option fund town

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Slide1

Proposed Project Plan for Fiscal Year 2014-15

Chancy A. Nutt, Finance AdministratorTimothy W. Grier, Town Manager Slide2

Planning for Projects

Transitioning into a new year and revenue cyclesComprehensive look at the beginning fund balance and projected monthly carry-over money

Operating costs vs. Project costs

Project selection allows staff to work more efficiently

Project selection assists council to plan spending throughout the year and prioritize projects

proposed projects FY 14-15Slide3

Current Cash Position (to date)Target Cash PositionCash Carry Over

Council Approved ProjectsSpreg Crossing $63,400, Moonlight Crossing $111,043, Park Cabanas $15,000, GO Tech (moonlight dr. low water crossing study) $1,000, Photo Enforcement Survey $ 4,657.

Projected Beginning Project Fund

(carry over)

Balance (after completion of council approved projects)Projected Revenues over ExpendituresRevenues received through State sharing and local sourcesExpenses the town will accrue during normal operations and routine maintenance. Projected Revenue over Expenditures $ 574,644 with a monthly surplus of $

47,887

LESS 10% for changes in revenues / expenditures - $ 57,464Projected Project Funds Available for Fiscal Year 2014/2015

$ 3,100,000$ 2,600,000$ 500,000$ 195,100$ 304,900$ 517,180 $ 822,080

proposed projects FY 14-15

Project Funds

Council has in the past directed the Town Manager to maintain a $ 2.6m fund reserveSlide4

Projected Fund Surplus

Expenditures that allow for daily operations and routine maintenance are considered Operating Expenditures. Projected Operating Expenditures of $ 1,523,910 Revenues received through state sharing, local sources, and fees, fines, licensing, and billing are our Operating Revenues. Projected revenues of $ 2,098,554Surplus of revenues over expenditures are projected to be $ 574,644, or if divided by twelve, a monthly surplus of $ 47,887

(we are reducing this number by 10% to allow for unanticipated reduction in revenues and/or unanticipated expenditures to $ 517,180)

Therefore:

Carry Over $ 304,900Revenues over Expenditures (LESS 10%) $ 517,180Total $ 822,080

proposed projects FY 14-15Slide5

Staff

Recommended ProjectsStreets and RoadsFire Wise

Culverts and Drainage

Back-Up Water Supply (Valley Well Project)

Purchase of Adjacent LandThree Year Planning Park Phase IIDonationsMeals on Wheels $ 20,000 (Grant FY 15 & 16)Ridership Program $ 9,100Payson Rodeo $ 2,300Payson Youth $ 2,500

Tonto Bridge $ 1,000

Tonto Tribe $ 3,000$ 233,560 – 333,560

$ 3,000 – 5,000$ 100,000 – 200,000$ 75,000 – 150,000$ 100,000 – 100,000$ 50,000 – 80,000$ 37,400 - 37,400$ 598,960 – 905,960

proposed projects FY 14-15 Option 1

Option 2Slide6

Funds as related to the whole

proposed projects FY 14-15Slide7

Funds as related to the whole

proposed projects FY 14-15Slide8

Unknown Projects

- Such as the Town Park Project

proposed projects FY 14-15

These are projects not contemplated as “staff recommended” but may be projects the Council decides to pursue during the course of the upcoming fiscal year

Option 1

$ 100,000

$

598,960

$ 698,960

Option 2

$ 100,000

$

905,960

$ 1,005,960Slide9

Good Project Planning Helps to Answer Your Question:

“Can We Afford This?”

proposed projects FY 14-15

Project selection and prioritization by council gives council direction to target spending

Improves staff efficiency as staff implements council directed projectsWhen new projects comes up, council can look at selected projects and choose If they want to replace a selected project with a new project