on SOAR Medical Appraisers Conference 5 th May 2016 William Liu Claire MacRae Overview Quick Intro to session Brief round table discussions Processes and systems overview SOAR Demo QampA ID: 583582
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Slide1
Recognition of Trainer processeson SOAR
Medical Appraisers Conference5th May 2016
William Liu
Claire MacRaeSlide2
Overview
Quick Intro to sessionBrief round table discussionsProcesses and systems overviewSOAR DemoQ&ASlide3
Introduction
GMC requirement to “recognise” all trainers in “Named-Trainer roles”Incorporated into appraisal processRoT form as appraisal supporting informationIn Scotland, achieved via SOARYear 1 = 2015/2016Year 2 = 2016/2017 (further development scheduled)Slide4
Round table discussions
5 - 8 minutes (max)Discuss within your table:Your Role, Experience of RoT so farPositives and Negatives (no swearing please)What questions you have regarding RoT? – Discuss within group
For any unresolved questions, write them on post-it notes and pop them onto flipchart paper / wall
…………………………………………… 2.5 mins ……………………………………………
(halfway)
Start…
Times upSlide5
Systems overview
Named-Trainer data is held on Turas (NES Training Management system)Trainer data sent to SOAR via overnight automated processesIf Trainer Surname and GMC number are matched, the following is added to SOAR:Named trainer role(s), and associated health board(s) and EO(s)
If Trainer details incorrect – contact DMESlide6
Who completes the RoT Form?
Secondary Care usersWith named-trainer roles following data importOptional for those working to becoming a TrainerGPsNon approved
GP Trainers who supervise foundation trainees; or
Non approved
GP Trainers who provide supervision in OOH in “named trainer role”
Approved GP Trainers
DO NOT
complete RoT forms
Supervising Clinicians
DO NOT complete RoT formsIf incorrectly ID’ed as trainer – contact DMESlide7
Appraisal
No such thing as “ROT Appraisal”RoT and uploaded docs (under Form 3 Domain 1) to be submitted as part of appraisal supporting infoDiscussed as part of appraisal processSummary of discussion added on Form 4Appraisers asked to verify supporting information onlyRecognition process rests with DMEs and EOsSlide8
Form 7
When Form 4 is signed off, Form 7 is automatically generatedForm 7 – a read-only copy of all RoT information on submitted Form 3 and signed off Form 4DMEs and EOs have NO access to Form 4, only Form 7DMEs and EOs make their recognition decision on Form 7Slide9
Turas
(Trainer details)
SOAR
(Appraisal details)
Appraisee completes RoT (as part of Form 3)
Submits and shares with Appraiser for Appraisal
Appraiser drafts Form 4; Appraisee signs off Form 4
Form 7
created
(RoT info from Forms 3 and 4)
Ready
Partial Ready
Not Ready
Not Appraised
DMEs
review Form 7 and make recommendation
EO
reviews DMEs’ recommendations and recognises Trainer (or not)
Appraisal:
Categorised by Form 3 completion:
Possible year 2 development
Data import:Slide10
SOAR DemoSlide11
Year 2 development
Simplified RoT formData sharing from SOAR to Turas (appraisal and recognition dates)Enable Form 7 access to Appraisees/ersImproved interface for GP Trainers“Are you an Approved GP Trainer?”
Misc
improvements for DMEs and EOsSlide12
New simplified RoT form (1/5)
Required if ID’ed in import as “named trainer”Are you an Approved GP Trainer?for those with a GP appraisee role
If Yes – RoT form is disabled
If No, but has named Trainer role from import – complete RoT form
If No, and have no named roles, RoT form is disabledSlide13
New simplified RoT form (2/5)
Section A: Educational Governance RequirementsIf you are unable to accept/tick all 3 requirements then you must provide additional comments to explain why.
I have a GMC Licence to Practice.
I have completed equality and diversity training as required by my employer. I am currently practising within the field(s) relevant to my training role(s).
I have appropriate time allocated within my role.Slide14
New simplified RoT form (3/5)
Section B: Role Specific RequirementsBy ticking the checkbox you confirm the following:
I understand the requirements of my role and how that role fits with other educational and clinical roles.
I know how to get support if needed.
I understand the curriculum and career stage of my students/trainees.
These requirements should have been addressed through your induction. Slide15
New simplified RoT form (4/5)
Section C: Generic Trainer SkillsYou must provide evidence of an appropriate level of teaching development. For most trainers this will involve providing supporting information mapped to the GMCs framework areas.
By ticking the checkbox you confirm you can demonstrate that you meet the GMC framework areas and have uploaded relevant supporting information:
Ensuring safe and effective patient care through training
Establishing and maintaining an environment for learning
Teaching and facilitating learning
Enhancing learning through assessment
Supporting and monitoring educational process
Guiding personal and professional development
Continuing professional development (CPD) as an educator
Each bullet point will be hyperlinked to STF websiteSlide16
New simplified RoT form (5/5)
Supporting information for appraisalThis should include appropriate documentary evidence for section c and an equality and diversity training certificate (where available). If documentary evidence is not available, an appropriate narrative should be provided below.
Additional information:
UploadSlide17
Q & A…Slide18
Thank you!
Web resources:www.appraisal.nes.scot.nhs.ukwww.scottishtrainerframework.org
Further assistance:
Click on “Contact” from Scottish Trainer Framework website; or
Use the “Help” box / form when logged into SOAR; or
Email the SOAR helpdesk:
SOAR@nes.scot.nhs.uk