Required Forms Travel Expenses and Resource Portal California Department of Food and Agriculture Office of Grants Administration Required Forms All TRC members must submit three forms Conflict of Interest Word document ID: 734255
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2019 SCBGP Technical Review CommitteeRequired Forms, Travel Expenses, and Resource Portal
California Department of Food and AgricultureOffice of Grants AdministrationSlide2
Required FormsAll TRC members must submit three forms:
Conflict of Interest (Word document)STD 689 Oath of Allegiance (PDF) STD 204 Payee Data Record (PDF) Download forms from the SCBGP Technical Review Committee website: https://www.cdfa.ca.gov/grants/trc/ Print completed forms, sign in blue or black ink, and mail the originals to:California Department of Food and AgricultureOffice of Grants Administration
1220 N Street, Room 120
Sacramento, CA 95814
Attention: Christina MitchellSlide3
Conflict of Interest
Screen all proposals for conflicts of interest.
Notify CDFA of any conflicts as soon as possible.
Maintain the confidentiality of information you have access to as a reviewer.
Do not discuss or attempt to influence scoring for proposals where you have a conflict of interest.Slide4
STD 689 - Oath
Required to conduct work for the State of California and receive reimbursement for travel expenses.
Part 2 should be completed by legally employed noncitizens only.
Leave the Authorized Official’s Signature field blank.Slide5
STD 204
Payee Data Record
Necessary to receive reimbursement for travel expenses.
Required this year even if you have received travel reimbursement in the past.
Complete the ‘Sole Proprietor or Individual’ fields in boxes 2 and 3.
Complete boxes 4 and 5.Slide6
Travel ExpensesTRC members can be reimbursed for eligible travel expenses.
Download the travel expense claim (TEC) form and instructions from the TRC website: https://www.cdfa.ca.gov/grants/trc/ Print completed TEC, sign in blue or black ink, and mail the original and receipts to:California Department of Food and AgricultureOffice of Grants Administration1220 N Street, Room 120
Sacramento, CA 95814
Attention: Christina MitchellSlide7
Eligible Hotel CostsIf you reside more than 50 miles away from Sacramento, you may claim hotel costs up to the State of California rate for Sacramento County:
$95 plus tax.SCBGP room block will be available; reserve before the deadline to receive the state rate.Hotel costs exceeding the state rate will only be reimbursed up to $95 plus tax. Provide a receipt from the hotel that shows payment.Do not use third party websites to book your room (Hotels.com, Travelocity, Hotwire, etc.) Slide8
Eligible Meal CostsContinental Breakfast/Lunch: Provided by CDFA
Dinner: $23 maximumTravel must end after 7:00 pm to claim dinner on a travel day. Incidentals: $5Travel must last at least 24 hours to claim incidentals. Slide9
Eligible Transportation CostsIf you are traveling in a personal vehicle, you may claim:
Personal vehicle mileage at $0.545/mile (rate includes fuel); license plate number required. If you are traveling in a rental car, you may claim: Vehicle rental cost up to $33.00/day max; receipt required. Fuel cost; receipt required. Tolls: Receipt required Parking: Up to $10 without receipt, over $10 requires a receipt. Airfare and baggage fees: Receipt that lists price and payment. Amtrak: Ticket/receipt that lists price. Taxi, Uber/Lyft, Shuttle, etc.: Receipt that lists price. Slide10
Travel Expense Claim SO-27 (TEC)
Your information.
Your expenses.
Totals calculate automatically.
Print out and sign in blue or black ink.
No white-out or correction tape.
Step by step instructions and completed examples available online.
2019 SCBGPSlide11
TRC Resource Portal
Orientation materials and webinar recordingRequired forms and training2019 solicitation informationFAASTTravel Expense ReimbursementTRC Schedulehttps://www.cdfa.ca.gov/grants/trcSlide12
Questions?
California Department of Food and AgricultureOffice of Grants Administration