Butler Community College - PowerPoint Presentation

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Butler Community College Ethics TrainingSpring 2014

Presented by

Butler Ethics Review BoardSlide2

A code of values which guides our choices and actions and determines the conduct by which we liveButler employees play a critical role in assuring high standards of ethical practice The employees’ personal and professional conduct reflects on Butler and higher education at large

EthicsSlide3

Employee conduct should be characterized by the timeless institutional values of quality, integrity, service, and care.Specifically employees shall:Obey local, state and federal laws and regulations

Comply with the Employee Handbook

Provide accurate and complete time and expense reports and financial records or statements

Exercise professional judgment when offered gifts or favors

Decline to engage in circumstances that create a conflict of interestSafeguard confidential college informationUse college assets (supplies, buildings, etc.) for college purposes

Butler Standards for

Best Ethical PracticesSlide4

Ryan, a carpenter for the college, has a small project he is working on at home. He plans to take a few tools from the college to use at home over the weekend and figures it is permissible since he knows how to use the tools and they will be returned before work on Monday morning. Ryan assumes this is ok, because his supervisor frequently takes home a

college issued

laptop computer.

Is this ethical?

Ethical Scenario OneSlide5

No, it would be inappropriate and a misuse of college resources for an employee to take college property

home or off the premises for personal use.

Only

those property items permitted to be taken off campus (e.g., laptops with appropriate

approval, etc.) may be used outside of the workplace. All college resources should be restricted to use for college business.

Solution OneSlide6

Joe requested sick leave for the death of a family member. While he was on leave, his supervisor was informed by another staff member that Joe was actually on vacation and did not have a death in the family. Per further review and analysis, the supervisor discovered the family member listed on the

leave form

had actually passed away several years earlier. Joe did not have sufficient benefit time remaining to take vacation, so he had reported a death in the family to obtain additional time off.

Ethical Scenario TwoSlide7

This is an example of a misuse of college time (a college resource) and is an offense for which discipline would be appropriate. Additionally, the employee was not truthful in his communications and falsified time records by providing fraudulent leave justification.

College employees

are required to be truthful in all communications, whether they are oral or written.

Solution TwoSlide8

Jane works in accounting on campus. On weekends, outside of her regular college work hours, she is employed by an outside agency,

to do bookkeeping. Her

co-workers are concerned

her

work is a conflict of interest.Ethical Scenario ThreeSlide9

Provided Jane is not conducting duties for her secondary job while she is working for the

college,

it is permissible for

her to

work for the outside agency. Solution ThreeSlide10

There are five members, two permanent and three rotating. The current members are:Vicki Long, Human Resources Director (permanent)Rebecca Lick, Assistant Director of Accounting(permanent)

Christian Ramsey, Institutional Technology Specialist (rotating

Institutional Staff

)

Susan Pfeifer, Math Professor (rotating Professional Employee)Yolanda Hackler, Assistant Director of Purchasing & Accounts Payable (rotating Operational Support Staff)

Butler Ethics Review Board (ERB)Slide11

The ERB investigates all alleged violations reported through the Ethics Point Line and other channelsTo date, the ERB has investigated 25 allegations

Ethics ReportsSlide12
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Suspected or alleged violations should be reported by using the Ethics Report Line. The Ethics Report Line can be accessed in three different ways

Calling 1-888-329-6447

An Ethics Point employee will answer and take your report.

At the end they will give you a Report Key and Passcode. Please write these down.

Ethics Report LineSlide14

Filing a report online through the third party Ethics Point servers by going to www.ethicspoint.com

Type

in “Butler Community College” in the “file a new report” sectionSlide15

Confirm that the correct institution has been selected Slide16

Selecting “Butler Ethics Report Line” on the Employee quick clicks drop down menu on the Pipeline home page. Slide17

Chose the category you think best fits the situation Accounting and FinancialHuman ResourcesAthletics

Risk and Safety Matters

Information Technology

Filing an Ethics Report OnlineSlide18
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Then chose the specific issue, if one does not fit exactly, pick the one closest. Don’t worry about getting it exactly right. The categories can be

changed by the ERB

later

.

Fill out the report to the best of your ability making sure to complete the required information marked with an *Slide20
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Reports can be anonymousIf you anonymously file a report please use the Report Key provided and Password you chose to

regularly check

back

for any questions and/or follow

upIf the questions are not answered we may not be able to investigate your report due to lack of information. Slide23
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If you are uncertain whether or not the situation is unethical you canContact a member of the ERBFile a report with Ethics PointOnce you file a report you will be contacted for further information.

If you filed anonymously, it is critical you check Ethics Point regularly. The ERB may not be able to investigate without further information.Slide25

At the conclusion of the investigation you will be informed of the results of the investigation, but you may not be informed of the actions taken due to privacy concerns.Butler’s Standards for Best Ethical Practices prohibits retaliation for filing an ethics report.If you experience any retaliation, it is a separate ethics violation that will be dealt with whether or not the original report is an ethics violation. Slide26

If you have any questions please feel free to contact a member of the Ethics Review BoardVicki Long, Human Resources Director

(

316)322-3152

Rebecca

Lick, Assistant Director of Accounting (316)323-6942Christian Ramsey, Instructional Technology Specialist (316)323-6973Susan Pfeifer, Math Professor (316)218-6216

Yolanda Hackler,

Assistant Director of Purchasing & Accounts Payable (316)322-3219Slide27

Thank you for your timePlease sign and date the Butler Standards for Best Ethical Practices and take the post-test.