Emergency - PowerPoint Presentation

Slide1

Emergency

ManagementandNatural Disaster Relief and Recovery Agreement (NDRRA)

Municipal Services Conference

Central Australia October 2015Peter Mclinden Manager Transport and Infrastructure ServicesLocal Government Association of the Northern TerritorySlide2

Emergency Management PlanningRegional Councils

have Emergency Management Plans includes individual Community Plans. This is good governance.DOES NOT MEAN the Council is in full control of emergency management or is totally responsible: identify responsible persons contact details within Council regional government agencies and who manages what.Plans should be reviewed once a year in collaboration with your local IOC Police. Slide3

Emergency Management Principles

Preparedness - Cyclone Clean ups Review of Emergency Plans Cyclone Kits Fire breaks Fire Tenders/Equipment Prevention- Mitigation, cyclone shelters,

community responsibility, individual responsibilities,Response –

Police and Emergency Services All local councils (first response) All government agenciesRecovery - Chief Ministers Department All local councils (first response) All government agencies Slide4

Emergency ManagementPrevention Response Recovery

PreparednessResilience

Leads to Slide5

Resilient CommunitiesCommunities that develop a high level of resilience are better able to withstand a crisis event and have an enhanced ability to recover from residual impacts.

Communities that possess resilience characteristics can also arrive on the other side of a crisis in a stronger position than pre event. For example, a community with: well rehearsed emergency plans;superior hazard mitigation processes;appropriate building controls suitable to local hazards and risks; and widely adopted personal and business financial mitigation measures .... is likely to suffer less during an extreme… event and is likely to be able to recover quickly; financially, physically, and as a communityInsurance Council of Australia 2008, Improving Community Resilience to Extreme Weather EventsSlide6

Shared Responsibility

“The Commission uses the expression ‘shared responsibility’ to mean increased responsibility for all. It recommends that state agencies and municipal councils adopt increased and improved protective, emergency management and advisory roles. In turn, communities, individuals and households need to take greater responsibility for their own safety and to act on advice and other cues given to them before and on the day of [an event].”(Victoria Bushfires Royal Commission Final Report 2010)Slide7

Natural Disaster Relief and Recovery Arrangements

Overview of NDRRAClaimable activitiesNon-eligible itemsThe claims processRecord keepingAcquittal and audit processSlide8

NDRRALocal Government Councils can seek reimbursement through NDRRA for both response and recovery actions during and after eligible events.There is no requirement for a State of Emergency or State of Disaster to be declared.

However, the NTG must liaise with the Commonwealth concerning the eligibility of an event and the anticipated costs.NTG agencies have a part to play – all are eligible to recover costs thru NDRRA.Slide9

NDRRA• NTG must expend a minimum of $240,000 per event to be declared under this scheme.• Financial assistance is made in accordance with the NDRRA principles

and assessment criteria (Treasury Guidelines).• Local government councils can seek reimbursement for both response and recovery actions during and after eligible events.• A Treasurer’s Advance is available to DLGCS to allow for the quick release of funds as requiredSlide10

NDRRA Immediate eligible response measures may include:Evacuation (DPF&ES)

Clean up of debris (Dept Transport/Housing and Local Government)Emergency shelter, temporary accommodation (C&F)Provision of food (Dept Health)Environmental health and building inspections (DH / DI)Repairs to essential public infrastructure (P&W/IES/

Dept Housing)Replacement of essential furniture and personal items (DH)Slide11

NDRRALOCAL GOVERNMENT COUNCILSEligible Financial Assistance Clean up of debris

Tree replacement programsRepairs to local government infrastructureLocal road repairsPublic housing building inspections and repairs (agency Dept Housing)GEH housing building inspections and repairs (Agency agreement)Slide12

NDRRAClaims process

There are essentially 3 ways a council can claim NDRRA: 1. A council can expend its own funds and seek reimbursement at a later date 2. A council can submit an application to DLGCS and if successful receive funds in advance of work being done 3. A hybrid mix 4. Claims are invalid if submitted more than 2 financial years after the eventSlide13

NDRRACouncils incur expenditure

properly annotated tax invoices etc Claim made for reimbursementCoordinated through DHLGRS regional officeSubmitted by regional office to DHLGRS Territory Office Claim assessed by DHLGRSSlide14

NDRRAWhat records must be kept? Separate financial records for NT NDRRA expenditure incurred including:

tax invoices (annotated for each disaster)Tenders/quotes/purchase ordersbefore and after photos (if available)any other proof of expenditure (over time, contract labour documentation)Supporting documentation (financial records) must be properly annotated referring to the event and the location of the assetSlide15

NDRRA Examples of non-eligible measures include: Where

insurance is or should have been plannedActivities that would be part of ‘normal’ business and planned and budgeted forNormal wagesGSTResults of poor planning or lack of mitigation measures“Add-ons”, landscapingSlide16

Sample submission for RoadsSlide17

NDDRAAcquittal and Audit Process • Funding provided in advance still needs to be acquitted – actual proof of expenditure

• Acquittal should happen immediately after expenditure has occurred – not necessarily the end of the financial year • Sept/Oct Commonwealth audit occurs – comprehensive • Should audit reveal an ineligible claim the NT will not be reimbursed • Future claims of a similar nature will be rejected at the assessment phase • NT is never fully reimbursed – payment is made on a sliding scale varying between 0 and 75%Slide18

NDRRA‘BETTERMENT’ PROVISIONS Under the NDRRA guidelines assets cannot be improved thru the restoration/replacement

process. A grey area arises though when standards have improved over time (eg building, engineering etc). Under review following Productivity Commission Report.Slide19

Mitigation/AccessibilitySlide20

State of DisasterAn event or threat, natural or otherwise May cause death, injury or loss or damage to property

NT Government cannot resolve aloneSlide21

State of Emergency

An event or threat, natural or otherwise May cause death, injury or loss or damage to property NT Government can resolve aloneSlide22

Emergency SituationHaving regard to: magnitude or threatened magnitude of an eventfacilities availableSatisfied that special assistance is required for:

protection of life or property; orto assist community recoverySlide23

NDRRASlide24

NDRRAEligible events are ‘per event’ not ‘per region’ so what you consider a small claim could still be eligible.

If unsure whether your claim is eligible contact your DHLGRS regional office. Slide25

Why MeA lesson in warnings and personal resilienceSlide26

God Will Save Me..There came a big flood, and the water around Noah's house was rising steadily..Noah was standing on the porch, watching water rising all around him, when a man in a boat came along and called to

Noah, "Get in the boat and I'll get you out of here. Noah replied, "No thanks, God will save me."Slide27

Noah went into the house, and the water was starting to pour in. So, he went up to the second floor.As he looked out, another man in a boat came along, and he called to Noah, "Get in the boat and I'll get you out of here."Again, Noah replied, "No thanks. God will save me."Slide28

The water kept rising. So, Noah got out onto the roof.A helicopter flew over, and the pilot called down to Noah, "I'll drop you a rope, grab onto it, and I'll get you out of here."Again Noah replied, "No thanks.  God will save me."Slide29

The water rose and rose, and soon nearly covered the whole house. Noah fell in, and drowned!Slide30

When he arrived in Heaven, he saw God, and asked Him, "Why didn't you save me from that terrible flood?  Did I not show you my faith?"

With a loving but irritated tone God replied, "What more would you have me do?  I sent people in two boats and a helicopterGod helps those who help themselves!Message RESILIENCE!