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HOW TO PRESENT HOW TO PRESENT

HOW TO PRESENT - PowerPoint Presentation

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HOW TO PRESENT - PPT Presentation

SAUL GREENBERG UNIVERSITY OF CALGARY Image from How to Present Saul Greenberg University of Calgary Image from The Message Prepare yourself Typical presentations Style ID: 512533

prepare media tips work media prepare work tips practice audience rooms pictures tables speakers small figures developing words style

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Slide1

HOW TO PRESENT SAUL GREENBERG UNIVERSITY OF CALGARY

Image from:

Slide2
Slide3

How to Present Saul GreenbergUniversity of CalgaryImage from: Slide4

The MessagePrepare yourself Typical presentationsStyle

know your message

know your audience & venue

practice, practice, practice

top-down structure

keep it simple

use media effectively

stay in control

use body language

let your enthusiasm show!Slide5

OutlineWhy present?Presentations you may giveStructureStyle and tipsUse of mediaHandling questions Slide6

motivation Why present?Science includes the dissemination of knowledgeSlide7

motivation Why present?Audiences are opportunitiesget them interested in your workassociate your “face” with the workprovide discussion / feedbackThe downside:risky!Slide8

Presentations you may giveResearch papers seminar/conferences, workshopsSurveys / topic introductionstutorials/conferences/class

Discussions / points of view

seminars, workshops

panels

Defense of known subject matter

thesis, proposalsSlide9

Presentations you may giveAudiencestopic specialistsarea specialistscomputer scientistsscientistsacademics

public

experts

laySlide10

large halls

2500+

large meeting rooms

seminar rooms

breakout rooms

10

30

60

Presentations you may give

As room size increase, so does:

formality

inability of audience to cope with detailSlide11

StructureThe Opening: 1 1-2 minutesIntroduce yourself and co-authorsTell them what you are going to tell themDefine the problem

Provide a road map (outline)Slide12

StructureThe Opening: 2 ~5 minutes Tell them why they should listenMotivate the audiencedefine the problem in greater detailemphasize goal and

contributions

Background / terminology

relate to earlier work

avoid or explain jargonSlide13

StructureThe BodyTell themDescribe what you did, and how you did it Explain its significanceSlide14

StructureConclusions 2-3 minutesTell them what you told themSummarize purpose and main point(s)Discuss current work/open problems

Indicate

your

talk is overSlide15

Style and TipsI can’t overemphasize the importance of being clear in your own mind what you want the audience to get from your presentation. Only then can you really concentrate on doing a good job of getting it across.

Bruce MacDonaldSlide16

Bruce MacDonald

Know your

Message !Slide17

Style and TipsDon’t get bogged down in detailswill lose people and never get them backmain point forgotten by audiencefit details to your audience

Keep it simpleSlide18

Style and TipsGood body languagebe enthusiasticmaintain eye contactspeak clearly and audiblydon’t read

Use your voice and bodySlide19

Style and TipsTimingadjust content to fitdon’t rush

Watch the timeSlide20

Style and TipsPrepare, practice, revise, practiceget talk to match slides

know your notes, but don’t rely on them

get feedback

friendly but critical audience

Practice, practice, practiceSlide21

Style and TipsSlide22

Media SetupAlways have backupsSlide23

Media SetupMicrophoneplacement & sound checkScreenvisibilitysize

lighting

SeatingSlide24

MediaNonefocus is on youButpracticed speakers are bestSlide25

MediaWhiteboardfor small rooms/groupsfor developing examplesbut slowSlide26

MediaSlide deckthe normtext / images / videosstatic and dynamic contentbutless text

per

slide

expect poor

lightingSlide27

MediaVideo and demosshowing vs explainingtells the storybut

don’t let them take

overSlide28

Text descriptionProxemic Media Player (2010)A video media player sensesdistance and orientation of a personreacts byturning itself on

progressive detail

i

nteraction techniques tuned to distanceSlide29

PictureProxemic Media PlayerSlide30

reacts according to distance & orientationincrease in detail & interactivitySlide31

Too much detail; cluttered Appearance of MediaNonepracticed speakers are best at this, because they are comfortable talking to the audienceWhiteboardthis is best for small rooms, for group,s and for developing examples where the example unfolds over time

its really too slow a medium, because it takes time to write things down!

it also puts your back to the audience

Transparencies

must be legible by people at back of your expected meeting room in bad lighting conditions (assume the worst!)

of course, it should be typeset. Some good thing to remember are:

large, variable width fonts

uncluttered, with only a few easily remembered points on the slide that you can talk around

white space used as hints

don’t prepare too many, because people won’t remember. Around 1.5-2 minutes/overhead or more is a reasonable rule of thumb

people remember visuals, so prefer pictures/tables over words if possibleSlide32

Appearance of Media (16 point courier) Nonepracticed speakers are best at thisWhiteboardbest for small rooms/groupsbest for developing examples

very slow

Transparencies

must be legible by all (assume the worst!)

typeset

don’t prepare too many

prefer pictures/figures/tables over wordsSlide33

ALL CAPSAPPEARANCE OF MEDIANONEPRACTICED SPEAKERS ARE BEST AT THISWHITEBOARD:BEST FOR SMALL ROOMS/GROUPSBEST FOR DEVELOPING EXAMPLESVERY SLOWTRANSPARENCIES

TYPESET

DON’T PREPARE TOO MANY

PREFER PICTURES/FIGURES/TABLES OVER WORDSSlide34

Fontitis, overdecoratedAppearance of MediaNonepractised speakers are best at thisWhiteboard:best for

small rooms/groups

developing examples

very slow

Transparencies

must be

legible

by all

(assume the worst!)

Typeset it

don’t prepare too many prefer pictures/figures/tables over wordsSlide35

Bad colors, contrast… Appearance of mediaTransparenciesmust be legible by all (assume the worst!)typeset

don’t prepare too many

prefer pictures/figures/tables over words

Computers

less text / slide

expect poor lighting

best for animations and demonstrationsSlide36

Gratuitous animations (not visible in handouts)Appearance of MediaNonepracticed speakers are best at thisWhiteboardbest for small groupsbest for developing examplesvery slowTransparencies

typeset

don’t prepare too many

prefer pictures/figures/tables over wordsSlide37

Alignment & white spaceAppearance of MediaNonepracticed speakers are best at thisWhiteboardbest for small groupsbest for developing examplesvery slowTransparenciestypesetdon’t prepare too many

prefer pictures/figures/tables over wordsSlide38

About rightAppearance of MediaNonepracticed speakers are best at thisWhiteboardbest for small groupsbest for developing examples

very slow

Transparencies

typeset

don’t prepare too many

prefer pictures/figures/tables over wordsSlide39

Question/DiscussionAnticipate questions ahead of time dry runs helpTurn “bad” questions into good ones always repeat the questionMaintain control

guide discussion

limit time on minor/irrelevantSlide40

The Thesis Oral Presentation Why?a warm-up period for you and the examinersreminds examiners what they have readWhat?objective of your workvery brief overview/motivation/history

highlights of your methodology/results

main contributions

future directions

To prepare

mock defenseSlide41

SummaryPrepare yourself Typical presentationsStyle

know your message

know your audience & venue

practice, practice, practice

top-down structure

keep it simple

use media effectively

stay in control

use body language

let your enthusiasm show!Slide42

For more informatongoogleSaul Greenberg grad tipsSlide43

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Greenberg

, University of Calgary, AB, Canada: Grad

Tips

, http://saul.cpsc.ucalgary.ca/saul/

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