Microsoft Word Computer Literacy Aim What is Microsoft Word and what does formatting and line spacing of a document refer to Brainstorm a definition of Microsoft W ord Microsoft Office 2013 Microsoft Word is their word processing program ID: 761930
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Microsoft Word Computer Literacy
Aim: What is Microsoft Word and what does formatting and line spacing of a document refer to?
Brainstorm a definition of Microsoft Word Microsoft Office 2013– Microsoft Word is their word processing program Allows you to write, edit and format any text documents such as a letter or a report.
What does word processing allow you to do? Easily edit, revise Spell check Format documents Font, spacing, size, clipart, wordart , etc …
Microsoft WORD Microsoft WORD is a word processing application you can use to prepare many different types of documents. Word makes it easy to create simple documents such as letter and memos, as well as more complex documents such as newsletters and brochures.
FORMAT The layout of a document, arrange and enhance a document to improve its appearance. There are many ways to enhance a documents format.
Line spacing—the amount of space between lines of text. Ss —single spaced = 0 blank lines Ds—double spaced = 1 blank line Ts —triple spaced = 2 blank lines Qs—quadruple spaced = 3 blank lines To change the line spacing highlight and press control + 1 to ss , control + 2 to ds. Choose the double space icon off of toolbar.
Default Line spacing To turn off the default line spacing you must choose the design ribbon tab and select no paragraph spacing. Then select control + 1 or control + 2 for single or double spacing.
Spacing after punctuation Spacing after punctuation in word processing uses the two space rule. However, spacing in blogs, desktop publishing, on web based documents…follow a one space rule. For this class we will follow the two space rule.
Punctuation Spacing Period in abbreviations = 1 space Period at end of sentences = 2 spaces Question mark ? = 2 spaces Semi colon ; = 1 space Colon : = 2 spaces Comma , = 1 space Parenthesis ( ) = 0 spaces (wraps words) Exclamation ! = 2 space
Punctuation Rule: Anything with a period on the bottom gets two spaces: . : ? ! Anything with a comma on the bottom gets one space: , ;
Margins The area around text that cannot be typed in Side Margins = sm Top Margin = tm Bottom Margin = bm Layout Ribbon tab, margins
Header and Footer Area located in the top and bottom margin. Select the insert ribbon tab. Or double click at the top or bottom of page.
Editing Delete key-removes characters or spaces to the right. Backspace key- removes characters or spaces to the left. Insert -to add or put in.
Class Activity Complete Punctuation Spacing Worksheet and place in Word Processing Section of Notebook.
Aim: What are common word processing commands? What is the term for the layout of a document or how it appears? What are the side edges of a document called? What is the word processing spacing after a period, exclamation Point and question mark? Which key deletes characters to the left?
Word Processing Commands— 1. Select— Choosing text to be formatted. Simply highlight using the mouse or shift + arrow keys.
2. Cut and Paste Word processing command that removes text from its original location and places it somewhere else. Highlight text, choose the scissor icon off the home ribbon. Place cursor in the new location where you want to place text/object and choose the paste icon off the home ribbon. Shortcut keys—control + x then control + v
3. Copy and Paste Word processing command that makes an additional copy of text/object. Highlight text, choose the copy icon off the home ribbon. Place cursor in the new location where you want to place text/object and choose the paste icon off the home ribbon. Shortcut keys—control + c and control + v
4. Drag and Drop Make your selection, click once in the midst of your selection with the left mouse button and hold it down, while holding the mouse button down, drag the selection to where you wish it relocated to, then let go of the mouse button.
5. Undo and Redo Reverses or reapplies the last action. Word allows you to undo or redo the last 99 edits you applied to your document. Short cut keys—control + z to undo Control + Y to redo
Class Activity Complete Popular TV Shows — Type exactly as it appears. Use copy/paste to make a duplicate copy of the list below the original. Use Cut/Paste or drag and Drop to place the list in alphabetical order. Put your name as header. Change top margin to 1/2” and side margins to 2”. Save as Popular Shows
Aim: What are some other Word Processing Commands? What is the difference between cut/paste and copy/paste? How do you drag and drop? What command reverses the last action? When someone gives you something or holds the door for you, what do you say?
6. Spellcheck and Grammar Check Office automatically spell checks as you type. A red squiggly line indicates questionable words. To edit the word, click on it with the right mouse button and either select a correct spelling, tell word to ignore the word, add the word to your dictionary, or add your word to the autocorrect list.
Choose the review ribbon tab and click abc spelling and grammar Shortcut key—f7—or --icon on status bar If word detects a grammar error, it underlines in blue. The spelling and grammar check is limited.
7. Thesaurus The thesaurus finds synonyms for a selected word, words that mean the same. Also displays antonyms—words that mean the opposite. Choose the review ribbon tab and click thesaurus. Shortcut key—shift + f7 Right click go to synonyms
8. Print Preview and Print The print preview feature allows you to see how a document will look when you print it. It also allows you to do last minute formatting on the document. Wysiwyg —what you see is what you get!
Select Print This is Print Preview
Print —allows you to make a hard copy of a document Print and print preview are both located in the backstage view by clicking the file ribbon tab. Or you can add print preview icon to quick access toolbar.
Class Activity Open a blank wp file Type the spell checker poem exactly as it is. Make a copy of the poem. Use spelling and grammar check to correct only one of the copies. Correct it again by reading it. Review! Save As Spell Checker Poem
Aim: How can I use Word to apply formatting to text? Which feature allows you to find synonyms? How do you know if a word is misspelled? How do you know if there is grammatical error on a document? Name two ways to use this feature. What does WYSIWYG stand for?
Formatting Features ( Located on Home Ribbon) Fonts-- the shapes and styles of your letters. Font size-- the size of the letter, point size Bold—darkens text Italics —places text on a slant Underline —places a line underneath There are also shortcut keys for the following: ctrl+b =bold, ctrl+i =italics, ctrl+u =underline
Strikethrough- -places a line through all writing example--strikethrough Subscript —places selected text below the line of text example– H 2 O Superscript —places selected text above the line of text example—a 2 + B 2
Formatting also located in Font Dialog BOX Arrow in the bottom right corner of the font section of the HOME ribbon. OR CTRL + D ( only in WORD ) * Underline styles and colors can be applied here as well.
Increase font —big A on the home ribbon, enlarges text size Decrease font—smaller A on the home ribbon, shrinks text size .
Text effects —applies desired text effect Outline Shadow Reflection Glow
Clear formatting —clears all formatting applied Highlight text —places a highlight around selected text Font color —applies a color to the font
Change Case- Sentence case—Capitalizes the first letter. lowercase—all small letters UPPERCASE—ALL UPPER CASE Capitalize E ach Word—title case, each letter tOGGLE cASE — rEVERSES BY APPLYING LOWER CASE TO THE FIRST LETTERS AND UPPER TO THE REST.
Class Activity Practice using all of the formatting discussed in class.
Aim: What is format painter and the different types of text alignments? Which formatting feature allows you take off all of the formats applied (except highlight)? Where is the change case icon and what does it look like? Which dialog box must you go to change the underline to words only? Which feature allows you to raise text above the line of writing? Which feature allows you to place text below the line of writing?
Format Painter Applies all formats of the selected text to the new text. Select the text you wish to copy, click the format painter icon twice. Clicking once, only allows you to apply once. The mouse will turn into a paintbrush. Highlight the new text you want to apply the format to. It paints the formats on.
Left Alignment Aligns text at the left margin. Most often used for writing reports, letters and text documents. Under Home Ribbon Tab. Short cut keys Control + L
Center alignment Centers all text evenly between the left and right margin. Used mostly for Titles and Headings. Under Home Ribbon Tab. Shortcut keys—Control + E
Right alignment Aligns text at the right margin. Under Home Ribbon Tab Shortcut Keys—Control + R
justify Spaces text out to have a perfectly even or flushed left and right margin. Adds spaces to make this happen. Under Home Ribbon Tab. Shortcut Keys—Control + J
Vertically center When you center a document on the page (vertical is up and down). To vertically center, go to the Layout Ribbon and choose the page setup dialog box. Choose third folder –Layout Choose vertical alignment--center Or double click in the margin.
Class Activity Harry’s adventures Change the font size to point 14 Use the thesaurus to change the words troll and wishes. Justify the paragraph section. Center the title “ harry’s adventures” Right align the date Change the font style to “ batang ” Your name should be placed in all caps and highlighted blue Add a “ th ” between the 26 and comma in the date and make is rise up. Change the top margins to two inches Vertically center the entire DOCUMENT.
Popular Shows, Formatting Sentences and Harry's Adventures Please put your name in the name spot due today. Proofread, print, staple together and hand in. Word processing review sheet—due Monday! Popular TV Shows — Type exactly as it appears. Use copy/paste to make a duplicate copy of the list below the original. Use cut/paste or drag and drop to place the list in alphabetical order. Put your name as header. Change top margin to 2”. Print one color copy when complete.
Aim: what are bullets and numbering? Which alignment makes text perfectly flush on the left and right? Where must you go to vertically center a document? Which formatting feature allows you to copy all of the text formatting from one text block to another?
Other Vocab (Review) Hard Copy—a physical printout of a document. Soft Copy—the screen or computer copy of a document. Word Wrap—when the computer automatically goes to a new line without hitting the enter key.
Hard Page Break — when you physically put in a page break choose the insert ribbon tab and click page break or shortcut keys, control + enter. Soft Page Break — when the computer puts in the page break because you have reached a new page.
Home or End —brings you to the beginning of a line or end of a line. Control home —brings you to the beginning of a document Control end —brings you to the end of a document Shortcut Keys —any key combinations that can be used to perform a task
Page up/Page d own keys--the two keys are primarily used to scroll up or down in documents, but the scrolling distance varies between different applications. In Microsoft Word, when zoomed out it moves one page at a time. In Microsoft PowerPoint, it moves one slide at a time. Alt/Control key —usually performs a task when pressed with another key. Tab Key —moves several spaces to the right
Bullets Bullets are used to separate a list You can choose bullets off of the home ribbon tab. Bullets can be customized or changed by dropping the arrow and choosing define bullets. Press tab to create a sub-bullet, and shift tab to go backwards. (hit enter does this too)
Numbering To number a list—highlight and select number icon off of home ribbon tab. If you choose the arrow you can choose from the numbering library or define the new number format.
SyMBOLS Special characters are symbols that do not appear on the windows keyboard. *They can be placed at any location of the document.
Inserting a symbol Insert Ribbon Tab Choose Symbol drop down Choose one of the symbols displayed or more symbols at the bottom. Click the “Insert” command button when done. *Popular symbols are Windings and Webdings. (Colosseum, Windows Sign, Mona Lisa, Breast Cancer Symbol)
Class DEmo
Review Questions What two features can be used to make or organize a list? If you wanted to look for a trademark sign, where would you go? What key brings you down several lines at a time? What are the shortcut keys to put in a pagebreak ? What is the difference between hard and soft copy?
Aim: How can I create simple shapes and group them to make drawings? Which key(s) can be used with another key to perform a shortcut? Which feature allows you to go from all caps to lower case? Which feature allows you to reverse the last command? What are the shortcut keys to double space? What are the shortcut keys to insert a pagebreak ?
Shapes and Drawing toolbar You can choose the shapes button off of the insert ribbon to draw basic shapes, block arrows and pics. You can also change the fill colors, outline colors and shape effects.
Drawing Toolbar Ribbon Your ribbon toolbar changes once you insert a shape to a drawing toolbar that has many different options to choose from.
Shape Options Shape Fill —the color inside the shape Shape Outline —the color and the thickness of the outside of the shape Shape Effects —different effects you can choose from
Grouping When you take individual objects on a page and make them one object. To Group: Click on each separate element while holding the shift key. Right click and choose group. To ungroup you right click and choose ungroup.
Order/Arrange— The order in which objects appear on a page. Choose off of the ribbon Or right click to change the order Send to back/Send backward Bring forward/Bring to front
Let’s Practice drawing some basic shapes Open a blank word document. Listen for my directions. Go to Insert Ribbon first.
Practice Together Draw a house with windows, a front door and colors. Group all items together so you can move as one.
Review Questions Which ribbon adds shapes? Which feature changes what is inside the shape? Which feature changes the line around the shape? Which feature changes the appearance of the shape? What feature lets you move all objects on a page at once? Which feature lets you change the order of objects on a page?
Aim: How can I apply borders, shade text and use backgrounds? How can I add a special symbol? Where do I go to add a picture as a bullet? What short cut keys let me put a page break in? What short cut keys let me go to the beginning of a document? What is the term for the computer automatically going to a new line
Inserting an image into a shape Insert a shape from the Insert Ribbon tab Right Click Fill, then choose picture (from file or search) OR Right Click, Format shape Choose picture or text Fill Click Insert Picture ( from File, Clipboard or Online)
Borders Choose Page Border off of the Design Ribbon Styles: box, shadow, 3D, custom Custom only one that can contain different borders. Apply to section (lower right hand corner) Paragraph (border from left to right margin) Text (border only around text selected)
Paragraph and Text Border Page border tab in dialog box Apply to section Whole document (every page) First page only This section (only selected area) All pages except the first page
Shading To color in the background of a selection Choose the shading tab OR Choose the paint can on the home ribbon
Background To color in the whole background choose page color off of the design ribbon. Does not print unless you choose from Backstage View. TO PRINT BACKGROUNDS--Go to File—Options—Display—Check off Print Backgrounds.
Text Shading To shade only text (not the entire paragraph) highlight the text. Choose the design ribbon Borders and shading Shading tab Apply to text
Review Keyboarding Knowledge
Aim: How are images added and arranged within a document? What are the preset settings called? What key lets you create sub-bullets? Back to a bullet? Which key copies screen to clipboard? How can you change a border to just go around text or an entire paragraph? Go to apply to Review Font Dialog Box Elements. In Drawing tools—How do you get a perfect square or circle?
Freeform tool Allows you to draw simple designs and fill them in.
Inserting a Text Box Text box —a box where text can be inserted (Three Options) Double click any shape to create a text box within the shape Insert ribbon t ab choose shapes, located under basic shapes Choose textbox i con on the insert ribbon tab.
Text Wrap When a shape is inserted into a text document you can wrap the text around the graphic. Click on the layout options icon in the top right corner or choose wrap text from the page layout ribbon tab. Choose which wrap style you want.
Before and After View of the Tight Text Wrap Option
Insert Picture Choose the insert ribbon tab Select the pictures icon for saved pictures Select online pictures to search for images
Rotate and Flip Options Rotate—changes the angle a picture, object or text box appears. Format ribbon tab or Rotate tool at top of object Flip—to change the horizontal or vertical position of a picture, object or text box. Drag any sizing handle or F lip tool on the format ribbon tab
Class activity Open your “House” Add a blue sky and green grass Add a picture Draw a freeform image Add a sun that is peeking out from behind a cloud Use rotate or flip feature at least once Add a Welcome Mat (must have a textbox!)
Aim: What is show/Hide Characters?
Show/Hide Characters This feature is great for proofreading because it allows you to see all hard returns, tabs and spaces. Tabs—arrows appear Spaces—dots appear Enters—paragraph sign appears Choose paragraph sign off home ribbon tab
Other Windows Elements List Box—when a list of items for you to choose are visible. Dropdown List Box—when you must select an arrow for the list to appear. Check Box—a box that when chosen has a check in it. Sample Window—the spot on the screen that shows exactly how a format will appear Command Button—the spot that has ok or cancel, you must select one.
Classwork Let’s practice using the shapes and the drawing toolbar ribbon. Shape Practice Sheet! Have Fun! Word processing review sheet (finish for homework!)
Classwork Complete Shape sheet Word processing review sheet (finish for homework!)
Classwork Organize notebook and fill out rubric Work on Word processing Worksheet fill in the blank due tomorrow
Review Items Default Bullets and sub-bullets—tab and shift tab Print screen key Formatting Icons on the toolbar/drawing tools Borders—customize and apply to Font dialog box elements Drawing tools—perfect square or circle press shift key Shortcut keys
Aim: What are the main uses of each ribbon tab? Use the review Sheet to answer What ribbon…
File RIBBon tab Brings you to backstage view Allows you to create a new file, open a file, save, save as, print, share export and close.
Home ribbon tab Cut/copy/paste All of the text formats can be applied here Bullets/numbering/alignments Styles
Insert Ribbon tab Pagebreaks Tables Pictures Online shapes Shapes Header/Footer WordArt Screenshot Clipping
Design ribbon tab Themes, colors, borders, backgrounds
Layout ribbon Margins/Orientation/Size/Columns Printing Backgrounds--To print backgrounds you must choose the page setup dialog box. Go to print options and choose print colors and backgrounds.