Workplace Site Inspection Training KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD Ju ly 2016 Preamble This training power point presentation is intended to assist inspection teams in understanding site inspections and relevant sections of the Occupational Health and Safety Act as it pertains to E ID: 630630
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Slide1
Occupational Health and SafetyWorkplace Site Inspection Training
KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD
July 2016Slide2Preamble
This training power point presentation is intended to assist inspection teams in understanding site inspections and relevant sections of the Occupational Health and Safety Act as it pertains to Employer and Worker obligations to health and safety.
Please note: there are additional guidance notes provided below several of the slides.
July 2016Slide3AGENDA
Definitions
Review the Occupational Health and Safety Act - Section 9 OHS - Workplace Inspections
Workplace Hazard ClassificationKPR Hazard ClassificationeBase ToolAsbestos & Vermiculite
Wrap Up
July 2016Slide4Definitions
“Certified Member” means a committee member who is certified
under section 7.6 of the OHS Act“Committee
” means a joint health and safety committee established under the Act“eBase Tool” is the electronic method of recording Health & Safety inspections.“Health and Safety Representative”
means a health and safety representative selected under
the Act
July 2016Slide5Definitions - continued
“Internal Responsibility System” (IRS)
means that Employers and workers each have responsibilities for health and safety in the workplace.
The Joint Health and Safety Committees are key players to ensure a worker's right to participate, right to know, and right to refuse unsafe work.“Ministry of Labour” (MOL) is responsible for monitoring health and safety issues in the workplace, to ensure compliance with the Occupational Health and Safety Act and Regulations. The MOL has the authority to enforce the law.
July
2016Slide6Definitions - continued
(continued) The Kawartha Pine Ridge District School Board is monitored by three districts of the
Ministry of Labour Offices – Scarborough, Peterborough and Kingston“Order” is a MOL time sensitive directive /requirement issued to an employer requiring compliance to specifics directed under the Occupational Health and Safety Act.
“SSIC” means School Site Inspection CommitteeJuly 2016Slide7Occupational Health and Safety Act – Workplace Inspection
Section 9 (26)
Requires that a worker
health and safety representative inspect the physical condition of the entire workplace at least once a month. (27) If it is not practical to inspect the workplace at least once a month, the
member designated
under subsection (23) shall inspect the physical condition of the workplace
at least once a year
, inspecting at least a part of the workplace in each month. R.S.O. 1990, c. O.1, s. 9 (27).
July 2016Slide8Workplace Inspections
The School/Site Inspection Committee (SSIC) consists of:
A Principal/Vice-Principal
A worker representative from each of the teaching unions, as chosen by the teaching staff on siteA worker representative from CUPE as chosen by the CUPE staff on site. Note: if a certified member is on the site, they are deemed a committee member.
July 2016Slide9Workplace Inspections
The physical condition of the workplace shall be inspected at least once per month by at least one CUPE or ETFO/OSSTF worker member, ideally in conjunction with the site Manager.
Inspections shall be undertaken in accordance with a schedule established by the committee.
Training (as monitored by the site administrator) is provided to carry out the inspection of the workplace. Identify, report and record potential hazards.Make sure to report hazards which require immediate attention.
Enter monthly reports in eBase.
July
2016Slide10Workplace Inspections
Roles & Responsibilities of the SSIC:
Establish a schedule and conduct the monthly health & safety inspection of the facility.
All members review the H & S inspection reportRecommend corrective action for H & S issues identifiedIdentify existing and/or potential hazards
Listen to the health & safety concerns of the workers
Meet quarterly to inspect and discuss outstanding issues
Record and report minutes of the quarterly meetings.
(see more on quarterly meetings later in this presentation)
July 2016Slide11Workplace Inspections
Roles & Responsibilities of the SSIC Continued:
School/Site Manager (school administrator):Is responsible for the health and safety at their site
Is responsible to ensure the inspection team has trainingIs responsible to report health and safety issuesIs responsible for following up on health and safety corrective actions
Is responsible for reviewing and completing monthly inspections.
Must ensure workers comply with the Act and Regulations
Ensure any equipment, PPE required by the Act, Regulation or employer are used or worn by the worker
Advise workers of potential or actual danger to the health and safety of the workers on their sites.
Take every precaution reasonable in the circumstances for the protection of a worker.
July 2016Slide12Workplace Inspections
Roles & Responsibilities of the SSIC Continued:
July 2016
ETFO/OSSTF and CUPE
Shall comply with the Duties of the worker section 28 OHSA
Identify and record potential and actual hazards associated with the building
Ensure existing controls are operative and established practices are being followed.
Provide information to the health and safety committees
Additional responsibility CUPE - custodial
Submit work orders as required as a result of health and safety inspection findings.Slide13Quarterly Inspections
Quarterly inspections occur in September, November, February and April
of every school year.Review repeat items on monthly reports
Review staff injury reports for the school or facilityReview action(s) taken to eliminate hazardsComplete inspection of entire school (if possible)
Take and record minutes of quarterly inspection meeting (upload minutes into eBase).
Train new staff on inspection process
Review Tech Shop & Science Classroom Checklists (if applicable
).
Inspection done by the SSIC as a group.
July 2016Slide14Health & Safety Bulletin Boards
The following items should be displayed on the H & S bulletin boards:
The Workplace Safety and Insurance Board poster
Health and Safety at Work – Prevention Starts HereOccupational H & S Act – Green BookSite H & S Committee membersMinutes of the Quarterly Meeting (SSIC)
Minutes of the KPRDSB JHSC & CUPE meetings
Ministry of Labour Orders
Special Safety Bulletins or Memos
Health & Safety Inspection Report (if not accessible to all staff through electronic access.)
July 2016Slide15Health & Safety Bulletin Boards
July 2016Slide16Health & Safety Bulletin Boards
July 2016Slide17Inspection Hints & Tips
Pause and observe the entire space
Stand in the centre of the room and observe the area from top downwards
Look for trip hazards including:Blocked exitsBoxes
Electrical
cords
Look for housekeeping problems – unstable storage
Look for unlabeled chemicals, chemical storage
Look for overloaded electrical circuits
Evidence of water leaks
Are exhaust fans blocked?
July 2016Slide18
July 2016
Workplace Hazard ClassificationsSlide19Identify Hazards
There is a 3-step process for dealing with Workplace Hazards
Step 1: Identify/recognize the hazard – The purpose of the workplace health & safety inspection is to identify the hazards. During a workplace inspection an identified hazard is recorded in eBase.
Step 2: Assess the hazard – when a hazard has been identified in the workplace, it is assessed to determine how it will be addressed/corrected. This can include issuing a work order to correct the hazard or corrective action can be assigned to staff responsible for the hazard such as housekeeping issues.Step 3: Control the hazard – this step involves eliminating the hazard, substitution to remove the hazard or putting safety controls in place to reduce the source of exposure.
July 2016Slide20Types of Hazards
There are many possible hazards in the workplace. During a health & safety inspection the following workplace hazards fall under the various headings:
Chemical Hazards
Science Room & Technical Shop InspectionsFlammable CabinetsHazardous Waste
Biological Hazards
Physical Hazards
Ergonomic Hazards
Safety Hazards
Workplace Hazards
Construction Hazards
July 2016
Note: a particular hazard may be found in one or more hazard types.Slide21Hazard Categories - Chemical
Chemicals are present in all workplaces. Hazardous chemicals are present in some schools.
Types of chemicals include: solvents, cleaning products, paints, shop chemicals, laboratory chemicals, office chemicals, etc.Proper chemical storage, chemical clean up, disposal and labeling are extremely important to reduce the risk of exposure.
Chemical exposure can occur in the following ways:Inhalation (breathing vapours in)Ingestion (accidental swallowing)
Injection (puncture wounds)
Absorption (direct contact with the skin)
July 2016Slide22Hazard Categories – Chemical -
continued
To assist with understanding chemical hazards, all KPRDSB employees need to complete their WHMIS training annually. Training is provided through Wellnet
on MyKPR. This training is important in understanding and preventing workplace accidents involving chemicals. Transition to WHMIS 2015 is planned to start in the 2016-2017 school year. More information will follow.To assist with our safety program it is extremely important for each staff member to understand it is forbidden to bring chemicals into the school from home or other locations. Unapproved chemicals brought on site will not be covered under our WHMIS inventory. Exceptions include products such as personal medications which are exempt from the WHMIS regulation.
July 2016Slide23Science Room & Technology Shops Inspection – Chemical Hazards continued
When inspecting labs, technology shops and science rooms focus on the following areas:
General housekeeping – are there any areas which could cause a hazardous situation?
Personal Protective Equipment – is it available and in good condition?Are there effective hazard communications posted?Is safety equipment available and labeled?
Machine guarding in place?
Are compressed gas cylinders properly secured and positioned correctly?
Are chemical containers
:
Labeled?
Closed?
Stored properly?
July 2016
Fume hoods
Avoid storing chemicals inside
Are surfaces clean inside?
Unobstructed ventilationSlide24Flammable Cabinets – Chemical Hazards continued
Flammable Cabinet Safety Tips:
July 2016
*Avoid storing
anything on top of cabinets
*Cabinets need to be clearly
labelled
*Only chemicals
labeled as flammable are stored in cabinets
*Avoid storing combustible material inside the cabinets
*Know the cabinet capacity and do not exceed it
*All containers
inside must be kept closed
*Is the cabinet in
good condition
?
*Are all containers inside in good condition?
*Is the cabinet kept away from heat sources?Slide25Flammable Cabinets – Chemical Hazards continued
Flammable Cabinet Problem Example:
July 2016
Aerosol can with missing top – should be disposed of properly
Paper towel stored inside cabinet – combustible materials cannot be stored inside cabinet
Non-flammable items stored in the cabinet. Slide26Flammable Cabinets – Chemical Hazards continued
Flammable Cabinet Example:
July 2016
Cabinet is well organized
Clean interior
All containers inside in good condition
All containers inside are closedSlide27Hazardous Waste –
Chemical Hazards continued
Some classrooms have waste containers for solvent rags. Avoid placing combustible materials inside solvent rag containers.
July 2016
During a health and safety inspection, verify hazardous waste materials are properly disposed of. A hazardous waste disposal process should be documented for each site.Slide28Hazard Categories – Biological
Examples of Biological Hazards include:
Bacteria – E coli, animal feces
Viruses – FluFungi – mould contaminationParasites – lice and fleas
Insects – ticks and tick habitats, standing water - mosquitoes
Bodily Fluids – blood borne pathogens
Not all biological agents are harmful but precautions are always the best defense.
Good housekeeping practices can reduce or eliminate many of these hazards.
July 2016Slide29Hazard Categories - Physical
Physical Hazards include:
Equipment – in safe working condition
Machinery – guarding, safety stopsElectricity – improper use of extension cordsNoise – PPE available in tech shops
Heat or cold extremes – are thermostats working?
During a health and safety inspection look for unstable furniture which requires securing, over loaded electrical circuits, working eye wash stations, etc.
July 2016Slide30Hazard Categories – Physical continued
Check Equipment for Physical Hazards:
Is the Public Address (PA) system working?
Are the ground pins on three wire plugs in good condition?Are there any frayed or broken electrical wires or extension cords?
Is wall mounted equipment properly secured?
Are proper ladders accessible to reach high objects?
To assist with looking at the physical hazards in some of the technical shops or science classrooms a check list may be useful. Various checklists are available on MyKPR in the Occupational Health and Safety section.
July 2016Slide31Hazard Categories – Ergonomic
Ergonomics considers work-related musculoskeletal disorders and involves adapting the workplace to the worker. Typical ergonomic hazards include:
Lifting, pushing, twisting
Tools and equipment useImproperly organized office work spaces and work stationsSoft tissue injuries from repetitive strain
Workplace inspections should include review of work stations, recognition of awkward work spaces and identification of worn or damaged tools.
July 2016Slide32Safety Hazards
Some typical safety hazards that may be present in the work place include:
Forklift hazards – are checklists available?
Ladder hazards – look for the inspection label.Material handling – look at condition of tools and equipment.Slips trips and falls – floor areas, stairwells, emergency exits.
Lighting conditions – is there adequate lighting in work areas? Are there damaged light fixtures? Are the exterior lights working properly? Are entrances and exits properly illuminated?
Housekeeping issues – clutter must be discouraged.
July 2016Slide33Safety Hazards - c
ontinued
Housekeeping Health and Safety Inspections:Are floor areas clear of trip hazards?
Are carpets and floor tiles laying flat or are there ridges which could lead to a trip hazard?Are heavy items stored above average shoulder height?Are exit routes clear
?
Ladder Safety – Inspect your ladders before use
Each ladder should have an inspection label.
For additional labels contact the HR-OHS representative.
July 2016Slide34Ladder Inspection –
Safety Hazards continued
July 2016
Custodians, fill out your ladder inspection labels.
Check the condition of the ladder feet
Check the rivets and fasteners on the steps
Ensure the legs are not twisted or bent
Inspect the condition of the cord on extension laddersSlide35Workplace Hazards
Workplace hazards include:
Confined space – are all confined space areas properly labeled?
Ventilation – are supply, return or exhaust vents blocked? Are the fans working?Scents – are signs posted acknowledging the work areas are to be scent free?Indoor air quality – any unresolved air quality concerns?
Windows – do they leak? Are the blind cords secured in a safe manner? Are they accessible?
Ceilings – are fixtures secured? Are there objects hanging from the ceilings or light fixtures? Are there loose ceiling tiles, are the ceiling tiles wet or badly stained?
July 2016Slide36Workplace Hazards – Construction Hazards
During the summer months or during typical school years, there can be a risk of construction hazards. Hazards include:
Dust – various types of dust may be generated in renovation work
Odors – Odors & dusts should be controlled to prevent migration to occupied areas of the schoolDebris – housekeeping in the construction areas is the responsibility of the contractor and there should never be debris collecting in general school areas
Access – proper signs must be posted
Noise – hearing protection may be required
July 2016Slide37Workplace Hazards -
Construction Hazards continued
Construction areas must be clearly signed and access restricted to authorized workers only. In all construction areas there must be a plan for the mitigation of all the hazards to reduce the risks.
Report to your supervisor if you see any health and safety violations in school construction areas.July 2016Slide38Inspecting Secondary Schools
It is important to note that All High Risk areas are to be inspected every month. High Risk Areas include:
Technical Shops
Science Classrooms and Prep RoomsVisual and Dramatic Art ClassroomsGymnasium and Gym
E
quipment Storage Areas
July 2016Slide39KPR Hazard Classification
July 2016
Class A Hazard
Class A hazards require
IMMEDIATE
action.
It is a condition, practice or hazard that could cause permanent disability, loss of life or body part/or extensive loss of structure, equipment or materials.
Examples include: damaged asbestos, vermiculite debris, fire, gas leak, major water leak, no water, no power, no heat, etc.
Call ext. 2160, SO, HR Specialist OH&S or CommunicationsSlide40KPR Hazard Classification
July 2016
Class B Hazard
Class B hazards require action as soon as possible.
It is a condition, practice or hazard that could cause serious injury or illness, resulting in temporary disability or disruptive property damage (not extensive) .
Examples include: fire hazard, spilled oil, broken glass, broken guard rails, icy areas, etc.
Submit a work order or take action at site.Slide41KPR Hazard Classification
July 2016
Class C Hazard
Class C hazards are not emergencies but should be eliminated without delay.
It is a condition, practice or hazard that could cause a minor non-disabling injury or illness and/or non-disruptive property damage.
Examples include: trip hazards, electrical extension cord used as permanent wiring, etc.
Submit a work order or take action at site.Slide42KPR Hazard Classification
July 2016
Class D Hazard
Class D hazards are not emergencies.
It is a health and safety condition that needs to be included in the budget.
Examples include: parking lot resurfacing, window replacement, major walkway repairs, etc.
Principal submits a Budget Request Project Form.Slide43Health & Safety Inspection
July 2016
eBase
The School Board has transitioned from the Safety
F
irst site inspection platform to the eBase system of recording H & S inspections.
The electronic tool can be accessed at:
https://kprdsb.ebasefm.com
/
For training on this tool please contact HR Specialist - OHS
For teams that find an inspection check list useful, please see the following slide.Slide44Sample Check List
July 2016Slide45Review – Steps to Fix Problems or Concerns
July 2016Slide46
Asbestos & Vermiculite
July 2016
Many of the older schools within the Kawartha Pine Ridge District School Board have asbestos containing materials. The School Board maintains a comprehensive Asbestos Management Program. This program is administered through the Facilities Department.
Each school which has asbestos containing materials has an asbestos survey binder on site. Slide47
Properties & Uses of Asbestos
July 2016
Asbestos is a mineral made up of fibrous magnesium and calcium silicates.
The mineral is flexible & strong
Asbestos is heat resistant, thermal insulation
Was used as an electrical insulator
Chemically resistant
Adds tensile strength to plasters and asphalt
Was used in over 3,000 products in North America
70% of the usage was in construction materialsSlide48
SCHOOLS WITH VERMICULITE
July 2016
Vermiculite was detected in the following schools:
Bowmanville High School
CTDC
Hillcrest Public School
Keith Wightman Public School
Kirby Centennial Public School
Lakeshore Facilities Shop
North Cavan Public School
North Hope Central Public School
Norwood District Public School
Orono Public School
Westmount Public SchoolSlide49
SCHOOLS WITH VERMICULITE
July 2016
Schools with vermiculite insulation are inspected frequently in the areas identified as insulated with vermiculite. The inspection is completed by an external consulting firm. The schools receive these reports directly from Facilities Services.
Schools with vermiculite have a laminated information package referred to as the vermiculite primer. It should be posted at the entrance of the school.Slide50
SCHOOLS WITH VERMICULITE
July 2016
Loose fill vermiculite insulation may be contaminated with asbestos fibres.Slide51
SCHOOLS WITH VERMICULITE
July 2016
Block fill vermiculite insulation may also be contaminated with asbestos fibres. Vermiculite was found with asbestos contamination in a few of the schools (as listed on a previous slide).Slide52
Asbestos Classification
July 2016
Asbestos containing materials are referred to as either “friable” or “non-friable”.
Friable material means the material that, when dry, can be crumbled, pulverized or powdered by hand pressure, or crumbled pulverized or powdered
.
Asbestos is a designated substance and is governed
under Ontario Regulation
278/05
– Asbestos on Construction Projects and in Buildings and Repair Operations.Slide53
Asbestos Time Lines
July 2016
Friable asbestos use was discontinued in Canada. Non-friable asbestos material use is still permitted in Canada under the National Building Code, however, there are some restrictions and controls. Estimated time lines for use :
Friable ACM
Sprayed fireproofing <1974
Sprayed thermal insulation <1974
Sprayed decorative acoustic surfaces <1983
Mechanical pipe insulation <1981
Shipping of Vermiculite stopped around 1990
Non-Friable ACM
Vinyl floor tile <1983
Vinyl sheet flooring <1983
Floor adhesives/mastics <1992
Roofing material <1992
Asbestos Cement (transite) still used
Asbestos Gasketing – still used
Drywall Joint compound <1982 (illegal to use)Slide54
Hazards of Friable Asbestos
July 2016
Friable asbestos is hazardous when it becomes airborne.
Avoid any direct contact.
Never sweep or vacuum up suspect debris (with a regular vacuum).
If an asbestos spill is identified, prevent any contact by isolating the area and restricting access to prevent the accident spread of dust.
Report any damage noticed to asbestos materials immediately to your supervisor.Slide55
Asbestos Survey Reports
July 2016
In compliance with the School Boards Asbestos Management Plan, regular surveys are done on all facilities which have asbestos containing materials.
The surveys are done to assess the condition and update the amount of asbestos per facility.
The surveys are non-destructive which means solid surfaces are not damaged during the assessment.
All survey reports are posted on MyKPR. They can be found in the under the Facilities
S
ervices section. An examples of the asbestos survey is provided on the following slides.Slide56
Asbestos Survey Reports - continued
July 2016
Asbestos reports include an executive summary, floor plans identifying asbestos containing areas, details for each functional space and lab results for asbestos samples.Slide57
Asbestos Survey Reports - continued
July 2016Slide58
Asbestos Survey Reports - continued
July 2016Slide59
Asbestos Survey Reports - continued
July 2016Slide60Health & SafetyWrap up
DUE DILIGENCE
July 2016
In occupational health and safety due diligence involves taking all reasonable steps to prevent injuries and accidents in the workplace.
Employers must demonstrate due diligence.
You can assist by helping to identify hazards in the workplace and take active steps to reduce or eliminate the hazard and take steps to prevent accidents.Slide61Health & SafetyWrap up
MOL Offences and Penalties
July 2016
Health and Safety Inspections are a regulatory requirement in Ontario.The Ministry of Labour may prosecute any person who contravenes or fails to comply with:
A provision of the Occupational Health and Safety Act
An order or requirement of a MOL inspector
An order of a director or the Minister
If convicted, an individual can be fined up to $25,000 and/or imprisoned for up to 12 months.
The Maximum fine for a corporation is $500,000Slide62Health & SafetyWrap up
Additional Resources
July 2016
To assist our school site inspection teams additional resources have been made available. Please visit MyKPR under the Occupational Health and Safety webpage to access inspection training guidance material. If you have any questions or require any additional support, clarification or assistance please contact the HR-Specialist – Occupational Health and Safety representative at 705 742 9773 ext. 2219.
We all must work together to create a safe workplace.Slide63END
July 2016