Update to the Staff Advisory Council August 14 2014 1 2 Creighton is committed to student success through a powerful Jesuit education built on academic excellence social justice and personal growth The University will be able to flourish and grow in its aspirations by making strategi ID: 356874
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Outside Spend Team -Update to the Staff Advisory Council
August 14, 2014
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Creighton is committed to student success through a powerful Jesuit education built on academic excellence, social justice and personal growth. The University will be able to flourish and grow in its aspirations by making strategic decisions that will help it adapt to the demands of the higher education marketplace and remain true to its Jesuit mission.
One Creighton –
University
strategy
drives outside spend efficienciesSlide3
Why do we care about outside spend?
To ensure that Creighton remains a healthy and vibrant university it is imperative that we strategically plan for the future and implement cost effective behavior.
To establish and maintain efficient operations, the outside spend project is designed to help Creighton have the funds it needs to invest in its future through:
People
FundraisingMarketingResearchAcademic programsCost savings required to fund the investments: $25 million by FY173Slide4
Strategic Plan - Operations Initiative
Outside Spend – Project Plan
Data collection – how are we spending $ today
Develop strategy for all large vendor contracts
Reduce off contract spend Reduce discretionary spending – policy, price, trainingCross campus outside spend team to review data & make recommendations to President’s CouncilCross campus outside spend team to lead subteams to facilitate problem-solving, engagement & implementation
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Progress to Date:Cost savings Goal FY 15-17$25 Million
$9M FY15 goal
$4.8 million of savings achieved as of 7-31-14Slide6
Feedback Session with StaffInvited approximately 150 staff to attend information sharing & feedback sessions in late May
Asked for feedback about ideas presented:
- Barriers to success & ways to overcome
- Other ideas for savings6Slide7
Initiatives DiscussedLarge vendor & buildings/grounds maintenance RFPs
Utilities review & investment prioritization
Decrease off contract
purchases
Small $ Order consolidation7Slide8
Initiatives Discussed
Developing Guidelines/Processes/Helpful Hints for Expense Categories:
Maintenance supplies
Printing
Computer hardware & softwareResearch & lab suppliesCell phonesTravelCatering Subscriptions, books
Flowers, coffee
, w
ater
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Feedback Received from Staff
More communication, clear guidelines & policies, identify points of contact for questions
- working on communication plan for fall semester
- developing an administrative assistant email distribution listMore training on CUBuyPlus, printing, travel tool, etc. - expanded CUBuyPlus users group sessions to all users - printing helpful hints email in development - working with Travel & Transport on travel tool training sessionsProvide list of common items purchased & preferred vendorsCatering concerns - $50 minimum for delivery; rationale for cost of soda, water on campus vs. lower cost off campus - planning for discussions with Sodexo - address in communication plan
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Next Steps Prepare communications for fall & ongoing
Work on feedback items from staff
Develop reporting to track progress by category
Schedule quarterly administrative staff discussion sessions10Slide11
appendix
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NOTE: FY15 cost savings goal of $9M represents 3% of total FY14 budgeted operating expenses.Slide13
Breakdown
of
Non-Capital Expense by Category
($Thousands)