Preparing for Election Day In CAP CALCULATING NUMBER OF VOTERS CHECKED IN The number voting in person absentee is tracked using a pollbook Ballots received by mail may be accounted for on a daily spreadsheet or verified with the absentee ballot report after being entered into VERIS ID: 767833
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Preparing for Election Day In CAP
CALCULATING NUMBER OF VOTERS “CHECKED IN” The number voting in person absentee is tracked using a pollbook Ballots received by mail may be accounted for on a daily spreadsheet or verified with the absentee ballot report after being entered into VERIS. The number of emergency absentee voters is tracked using an emergency pollbook In Person Absentee Mailed Ballots Emergency Absentee
CALCULATING Total Number of Ballots Cast Total number of ballots cast on voting machine Compare public counter number to results tape total UOCAVA email ballots or damaged ballots that cannot be inserted into the voting machine must be counted by hand in the CAP. An Excel spreadsheet or tally sheet may be utilized to track the number of ballots. Hand Counted Ballots UOCAVA Email Ballot
Daily Reconciliation Ideas
An In-Person CAP EPB can be very helpful It saves time by speeding up the check-in process Voters like the streamlined apps It can keep a running tab of your in-person voting
EPB CAP Apps
Daily Reconciliation Examples 0 5 5 5 0 5 5 0 00 0 EPB Summary = Public Counter on Voting Machine = Daily Applications Reconcile Daily!
You will also need to track Ballot Usage throughout the 45 day period.
Ballot Reconciliation Purcellville 2000 Date Number Initials Pct Code 25 24 23 22 21 20 19 18 17 16 15 14 13 12 11 10 9 8 7 6 5 4 3 2 1 Day One Date: Day Two Date: Day Three Date: CountsInitials CountsInitials CountsInitialsOpen: Open: Open: Apps: Apps: Apps: Spoiled: Spoiled: Spoiled: Close: Close: Close: 25 ballots placed in an envelope by ballot style AB apps kept in envelope Ballots counted each morning and at closing and recorded on spreadsheet
Satellite locations, large absentee turnout, and multiple ballot styles add to the complexity of tracking and reconciling ballots.
Advanced Techniques For Keeping Track Of It All Satellite Offices Multiple Ballot Styles Business and Personal Emergency Voter Registration Office
CALCULATING AB TOTALS FINAL AB TOTALS VOTING MACHINE TAPES
Satellite Locations Operation is the same as in-person absentee voting at our main office. Using Electronic Pollbooks (EPB).Can scan voter ID’s – increases accuracyPrints the AB application with Ballot Style InfoBarcode prints on the application for scanning into VERIS Check absentee reports daily to ensure all applications have been scanned. Data must be downloaded daily for EPBOpen and Close Polls each day on EPBLots of recordkeeping
Processing Returned Ballots Ballots returned by mail, must entered in VERIS – scanning works best. Stamp/Date and Open – Remove and Review – Proof Daily Absentee Ballots List – Identify IssuesSort ballots by ballot style or election district then precinct, then alphabetical. Helpful when turning ballots over to the CAP for Pre-Processing or on Election Day.
Pre-Processing Absentee Ballots 24.2-709.1 provides for alternative procedures for counting absentee ballots. Allows localities to expedite the counting of absentee ballots returned by mail to provide CAP results on Election night. Typically used by larger localities and/or localities with large numbers of absentee voters. Begin after the registration books close and after registration transactions are completed, for the most part.
Pre-Processing 1VAC20-70-40. Alternative Processing Procedures for Absentee Ballots Returned Before Election Day. Notice is given to the local political party chairs of the times and places for processing absentee ballots in sufficient time to allow for the authorized party representatives to be present. At least two officers of election, one representing each party must be present during all hours that the expedited procedures are used.
A final Absentee List and a Pollbook Count form (PBC) OR An Electronic Pollbook can be used. CAP Election Day procedures are followed. Accurate record keeping important to success of Election Day CAP.
Electronic Pollbook used for pre-processing and Election Day CAP Create pollbook after registration books closeAdd voters, if necessarySet flags – email ballots, Congressional DistrictMore efficient than using final absentee list and pollbook count formsLoudoun CAP template – County is one precinct BallotStyle is the Precinct
When The Number Of Voters Checked In Does Not Equal The Number Of Ballots Cast
When The Number Of Voters Checked In Does Not Equal The Number Of Ballots Cast
The success of your CAP Officers is dependent upon good reconciliation practices prior to election day.