Board PO Box 7984 Madison WI 537077984 6082612028 web gabwigov email gabwigov Rev 201109 Overview of Absentee Voting Rules 18 mins Part Two Military Voters Overseas Voters ID: 687135
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Slide1
Government
Accountability Board, P.O. Box 7984, Madison, WI 53707-7984 | 608-261-2028 | web: gab.wi.gov | email: gab@wi.gov Rev 2011-09
Overview
of Absentee Voting Rules
18
mins
Part Two
Military Voters
Overseas Voters
Electors Served by Special Voting Deputies – Eligible Facilities
Slide2
Military Voters
Overseas VotersOverview of Absentee Voting Rules
Electors
Served at Special Voting Deputies - Eligible Facilities
Electors Served by Special Voting Deputies – Eligible Facilities
Slide3
3
Definition:
Voters residing in certain care facility that are
not
served by special voting deputies.
Also, does
not
include voters who are indefinitely confined.
Care Facilities:
Community Based Residential Facility (CBRF)
Retirement home
Residential care apartment complex
Adult family home
Use the
indefinitely confined elector
procedures for indefinitely confined electors who may reside at an SVD-eligible facility
Definition:
Electors Served at Special Voting Deputy
-
Eligible FacilitiesSlide4
4
Electors Served at Special Voting Deputy
-
Eligible Facilities
Application Requirements
Absentee applications must be received by
5pm
on Thursday
Slide5
5
Proof of identification is not required
Electors Served at Special Voting Deputy
-
Eligible Facilities
Proof of IdentificationSlide6
6
Proof of identification is not required
Electors Served at Special Voting Deputy
-
Eligible Facilities
Proof of Identification
One of the following is required:
An elector may choose to provide a photo ID submitted either with the application or with the returned ballotSlide7
7
Proof of identification is not required
Electors Served at Special Voting Deputy
-
Eligible Facilities
Proof of Identification
One of the following is required:
An elector may choose to provide a photo ID submitted either with the application or with the returned ballot
The completed Certification of Care Facility Authorized Representative section on the absentee certification envelope. An authorized Representative of the care facility verifies:
The voter’s name and address
That voter lives at the facility
This is on the newly-revised certificate envelope (GAB-122).
ORSlide8
8
Electors Served at Special Voting Deputy
-
Eligible Facilities
Proof of Identification
The
Certification of Voter
and
Certification of Witness
sections on the absentee certification envelope must still be competed
Proof of identification must be provided only once, either with the application or the ballot*
*Unless the voter registers with a new name or address
Proof of identification is not requiredSlide9
9
Proof of Identification
If the elector has provided a copy of photo ID with the application or with a previous application or ballot, the clerk initials the certification envelope before it is sent to the elector
Electors Served at Special Voting Deputy
-
Eligible FacilitiesSlide10
If photo ID is not provided with the absentee ballot or the Certification of Care Facility Authorized Representative section of the certification envelope is not completed, the election inspectors will treat the ballot as a provisional on Election Day
10
If the elector has not met the photo ID require, the clerk completes the Municipal Clerk section of the certification envelope
Proof of Identification
The clerk indicates that the elector must provide photo ID with the ballot or complete the Certification of Care Facility Authorized Representative section of the certification envelope
Electors Served at Special Voting Deputy
-
Eligible FacilitiesSlide11
11
Electors Served at Special Voting Deputy
-
Eligible Facilities
Duration of Requests
As specified in the absentee ballot application.
The ballot must be postmark by election day and
received no later than 4:00 p.m. on the Friday following
the election.
Deadline for Ballot ReturnSlide12
Electors Served by Special Voting Deputies – Eligible Facilities
Overview of Absentee Voting Rules
Military
Voters
Military Voters
Overseas VotersSlide13
13
Definition:
U.S. military service (at home or away), members of the merchant marine, U.S. civilian employees serving abroad, peace corps volunteers, and their spouses or voting-age dependents.
U.S. Military Service
Merchant Marine
U.S. Civilian Employees Serving Abroad
Peace Corp Volunteers
Spouses and Voting-Age Dependents
Definition:
Military
VotersSlide14
14
Application Requirements
No voter registration form is required
Must have resided in municipality immediately before entering the military
Military
VotersSlide15
15
15
Application Requirements
Military electors away from their residence on Election Day may apply for an absentee ballot until
5pm
on Election Day for federal elections
Absentee applications must be received no later than
5pm
on the Friday preceding the election
The Federal Post Card Application (FPCA) is a common alternative form that is used by military electors. It counts as both a voter registration and absentee ballot application
Military
VotersSlide16
16
Application Requirements
Eligible to receive an absentee ballot
via mail, email or fax
Ballots cannot be returned electronically.
Absentee ballots must be returned via mail
Military
VotersSlide17
17
EXEMPT
Proof of Identification
The clerk must initial the absentee certification envelope indicating the voter has met the photo ID requirement before sending the absentee ballot to the military elector.
IMPORTANT: Exemption only applies when Military electors are sent an absentee ballot.
Military
VotersSlide18
For all elections within the calendar year in which the request was made
18
Duration of Requests
For specific elections
Receive ballots for all offices
If a military elector does not return their absentee ballot or the ballot is returned undeliverable, the municipal clerk continues to send absentee ballots through the remainder of the calendar year
Military
VotersSlide19
19
Federal
Write-In
Absentee
Ballot
(FWAB)
The FWAB must be accompanied by a completed Declaration/Affirmation
Available at military bases, embassies, and online at
http://www.FVAP.gov
(This is not a ballot sent by the clerk.)
The Declaration/Affirmation is both a ballot certification and an absentee application.
Military
VotersSlide20
20
Military
Voters
Federal
Write-In
Absentee
Ballot
(FWAB)
The FWAB can be accepted for all elections
The clerk must send an official absentee ballot to the voter if time allowsSlide21
21
Multiple Ballots - Priority
If more than one ballot is received by Election Day, all ballots are sent to the polling place for processing. Only one ballot is counted and the rest are rejected. The order of priority is:
Count whatever ballot you have received by Election Day
FWAB
Official Ballot
Military
VotersSlide22
22
Multiple Ballots - Priority
If a ballot comes in after Election Day, but before the deadline, and you have already counted a ballot for that voter on Election Day,
do not count the late-arriving ballot
Military
VotersSlide23
23
See manual(s) for further details
on the administration and tracking of military ballots
Special Procedures
Requests are valid for up to
28
days after the date of discharge from military service
Military and Overseas Voting Manual
and
SVRS
manual
Military
VotersSlide24
24
Clerks must track
Military
Voters
Special Procedures
All military voters’ absentee ballots need to be tracked in the Statewide Voter Registration System (SVRS)
When the ballot was sent
How the ballot was sent (via mail, email or fax)
When the ballot was returned to the clerkSlide25
25
Clerks who use SVRS must update SVRS within
24
hours of sending and receiving military absentee ballots
Military
Voters
Special Procedures
Clerks who do not use SVRS themselves must communicate the information to their provider within
24
hours of sending and receiving military absentee ballots
Slide26
Military Voters
Overview of Absentee Voting Rules
Overseas
Voters
Electors Served by Special Voting Deputies – Eligible Facilities
Overseas VotersSlide27
27
Definition:
An elector who is permanently outside of the U.S. with no intent to return to their residence.
A person outside the U.S. for a finite period of time (vacation, work, education) with an intent to return is
not
an overseas voter.
May
only
vote
for
federal
offices
(
President,
U.S. Senate,
U.S.
Congress
).
Definition:
Overseas VotersSlide28
28
Application Requirements
Voter registrations that are postmarked after the
20th
day before the election cannot be accepted
Standard “by-mail” rules apply:
Are exempt from Proof of Residency requirements
Overseas VotersSlide29
29
Application Requirements
Voting-age children of an overseas elector are eligible to vote as overseas electors.
Must have lived in the district immediately before moving overseas
Home may not be owned by them anymore or not exist anymore.
Votes from last address in the district
Overseas VotersSlide30
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Application Requirements
May request an absentee ballot
via mail, email or fax.
Absentee applications must be received by
5pm
on Thursday
Ballots cannot be returned electronically.
Absentee ballots must be returned via mail
Overseas VotersSlide31
31
Proof of Identification
The clerk must initial the absentee certification envelope indicating the voter has met the photo ID requirement before sending the absentee ballot to the overseas elector
EXEMPT
Overseas VotersSlide32
32
Duration of Requests
One absentee ballot request is valid for all elections within the calendar year in which the request was made.
Overseas VotersSlide33
33
Federal
Write-In
Absentee
Ballot
(FWAB)
The FWAB must be accompanied by a completed Declaration/Affirmation
Available at military bases, embassies, and online at
http://www.FVAP.gov
(This is not a ballot sent by the clerk.)
The clerk must send an official federal only absentee ballot to the voter if time allows
The Declaration/Affirmation is both a ballot certification and an absentee application.
Overseas VotersSlide34
34
Multiple Ballots - Priority
If more than one ballot is received by Election Day, all ballots are sent to the polling place for processing. Only one ballot is counted and the rest are rejected. The order of priority is:
Count whatever ballot you have received by Election Day
FWAB
Official Ballot
Ballots should be sent to the polling place
Overseas VotersSlide35
35
See manual(s) for further details
on the administration and tracking of overseas ballots
Special Procedures
Military and Overseas Voting Manual
and
SVRS
manual
Overseas VotersSlide36
36
Clerks must track
Overseas Voters
Special Procedures
All overseas voters’ absentee ballots need to be tracked in the Statewide Voter Registration System (SVRS)
When the ballot was sent
How the ballot was sent (via mail, email or fax)
When the ballot was returned to the clerkSlide37
37
Clerks who use SVRS must update SVRS within
24
hours of sending and receiving overseas absentee ballots
Overseas Voters
Special Procedures
Clerks who do not use SVRS must communicate the information to their provider within
24
hours of sending and receiving overseas absentee ballots
Slide38
General Absentee Guidelines Indefinitely Confined Electors
Electors Served by Special Voting Deputies (SVDs) Electors Served at Special Voting Deputies - Eligible Facilities Military VotersOverseas Voters Regular Absentee Voters - By Mail Fax and Email Ballots – Military and Overseas Voters Only In-Person Absentee
Voting in Clerk’s Office Provisional Ballots Presidential Only– New & Former Residents Hospitalized Electors
Sequestered Jurors
Overview of Absentee Voting Rules
| Rev 2011-09 Government Accountability Board
P.O. Box 7984, Madison, WI 53707-7984608-261-2028
| web: gab.wi.gov | email: gab@wi.gov
End of Part Two
General Absentee Guidelines
Indefinitely Confined Electors
Electors Served by Special Voting Deputies (SVDs
)
Electors
Served at Special Voting Deputies - Eligible Facilities
Military Voters
Overseas Voters