Training for Technical Session Authors Table of Contents Understanding the Paper Development Process Submitting your Abstract Adding Participants Submitting your ReadyReview Manuscript ID: 218231
Download Presentation The PPT/PDF document "Training for Technical Session Authors" is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.
Slide1
Training for Technical Session AuthorsSlide2
Training for Technical Session Authors Table of Contents
Understanding the Paper Development Process
Submitting your
Abstract
Adding
Participants
Submitting your
Ready-Review Manuscript
Assigning the Copyright
Submitting your Final Approved Manuscript
Preparing for your
PresentationSlide3
Technical Paper ProcessSlide4
Today’s Training
Review screens that SAE authors will use.
On-site roles / responsibilities
Current DeadlinesSlide5Slide6
Accessing MyTechZone
http://volunteers.sae.org/
www.sae.org
Event Website
http://my.sae.org/
Contact SAE Customer Service for login issues
CustomerService@sae.org
1-877-606-7323
724-776-4970
Slide7
Critical Deadlines
31 weeks prior to event – call for papers deadline
25 weeks prior to event – review ready manuscripts
8-10 weeks prior to event – sign off copyright/
final manuscript
Refer to meeting specific event website
for detailed critical deadlinesSlide8
Abstract Submission
Call for papers
Author uploads abstract into MyTechZone
Author self -selects session
(and can now view session descriptions)
Adds author, co-authors, corresponding contacts and their affiliationsSlide9
Abstract Submission
NEW
Automatic notification sent via emailSlide10
Adding Participants
Participants are authors/co-authors who contributes work to the submission and will be recognized on the published paper.
Corresponding contacts differ from the author/co-authors and are individuals who need to be informed on the status or have access to update information in MyTechZone
Presenters are the individuals who will present the material on-site at the event.Slide11
Adding Participants
Refer to
detailed instructions at
http://
volunteers.sae.org/authors/co-authors.pdf
Slide12
Abstract Process
Volunteer organizer
receives an e-mail notifying that an abstract has been submitted to his/her session.
Upon review by the organizer, author is notified.
Author can begin preparing review ready manuscript (if applicable) once abstract is approved.
Automatic notification sent via emailSlide13
Author Resources
http://volunteers.sae.org/#authors
Technical paper reference style guide
Paper template
Typical paper length is 16-24 pages, single column
Review criteria / judgment bases
Author list
should not be included in the manuscript fileSlide14
Uploading a Review Ready Manuscript
Automatic notification sent via emailSlide15
Copyright Assignment
Automatic notification sent via email to co-authors if author not authorized to sign for everyoneSlide16
Paper Title Updates
Paper titles initial capsSlide17
Review Process and Expectations
Automatic notification sent via emailSlide18
Final Manuscript Checklist
Confirm paper title
Verify author listing
Complete copyright assignment
Click the export controls
disclaimer
Upload the MS Word and PDF filesConfirm “this is my final” manuscriptONCE YOU SUBMIT THE FINAL
MANUSCRIPT NO
CHANGES CAN BE MADE. Slide19
Final Manuscript
Automatic notification sent via emailSlide20
Session Level Email FeatureSlide21
Progress TabSlide22
Paper Main ScreenSlide23
Author Bio / PowerPoint
Follow guidelines on the author resources website
http://volunteers.sae.org/authors.htm
Use the SAE standard presentation template
Check website for presentation length
Upload PowerPoint on the “submit manuscript tab” for organizer’s review
Upload speaker biography on the “participants tab” next to the presenters nameSlide24
Preparing for On-Site
Confirm your attendance with your organizer
Upload speaker biography
Upload Power Point presentation
Presenters should bring their final presentation on-site with them
Register and make your hotel reservationsSlide25
Meet with your organizer 30 minutes prior to start of session
Speakers should sit near the front
Stick to the allotted time for your presentation
For most meetings, speakers will be rated by audience members for the Outstanding Oral
A
ward
On-SiteSlide26
Author Gratis Copies
MyTechZone
http://my.sae.org/librarySlide27
THANK YOU!
Questions?
Contact
SAE Customer Service
CustomerService@sae.org
1-877-606-7323
724-776-4970