Best Practices - PDF document

1 Best Practices FOR TREASURY, AGENCY
Best Practices FOR TREASURY, AGENCY DEBT, and AGENCY MORTGAGE-BACKED SECURITIES MARKETS Revised February 2016 INTRODUCTION The Treasury Market Practices Group (TMPG) recognizes the importance of maintaining the integrity and efciency of the U.S. government securities (Treasury), agency debt, and agency mortgage-backed-securities (MBS) markets. We believe that the public and all market participants benet from a marketplace that is transparent and efcient. We believe that these characteristics help maintain vigorous competition and liquidity in the Treasury, agency debt, and agency MBS markets. To that end, we recommend that all Treasury, agency debt, and agency MBS market participants incorporate best practices in their operations in order to promote trading integrity and to support an efcient marketplace. Best practices are meant to serve as guidelines for market participants seeking to organize their operations in a manner that fosters strong controls and reinforces overall market integrity. The best practices in this document are intended not only for dealers, but also for any market participant active in the Treasury, agency debt, and agency MBS markets, including dealers, banks, buy-side rms, investors, investment advisors, market utilities, custodians, and others. We believe that these best practices, if adopted, can strengthen each market participant’s existing controls. In addition, we believe that the implementation of these best practices will help reduce market disruptions—including, but not limited to, episodes of protracted settlement failure—and buttress overall market integrity, resulting in important benets for Treasury, agency debt, and agency MBS market participants as well as the public. Further information about specic subject matter TMPG recommendations can be found on the TMPG’s website and in the appendix to this document. These best practices seek to afrm existing notions of good market conduct and are intended as useful operational guideposts rather than binding rules or regulatory guidance. As each market participant makes use of these recommendations, it should take into account its own unique characteristics, such as asset size, transaction volume, and the form of the organization’s participation in the market (for example, market maker, investor, or custodian). This compilation is by no means a comprehensive guide to doing business in the Treasury, agency debt, and agency MBS markets. Rather, for both new and established market participants, it can serve as a benchmark when reviewing the adequacy of operating procedures. In addition to considering these best practices, market participants should be sure that they are following all applicable laws at all times and should not engage in price manipulation. I. PROMOTING LIQUIDITY AND TRANSPARENCY The smooth and efcient functioning of the Treasury, agency debt, and agency MBS markets relies on the integrity, honesty, good faith, and mutual trust shown by all participants. An efcient market fosters liquidity, which helps all market participants nd buyers and sellers more effectively. It is imwqportant that all market participants promote market liquidity. All market participants should behave in a manner that supports market liquidity and integrity. Market participants should avoid trading strategies that hinder market clearance or compromise market integrity. Examples of strategies to avoid include those that cause or exacerbate settlement fails, those that inhibit the provision of liquidity by others, those that restrict the oating supply of a particular issue in order to generate price movements in that security or related markets, and those that give a false impression of market price, depth or liquidity. • Such strategies include those that may cause undue latency, articial price movements, or delays in other participants’ executions and result in a false impression of market price, depth, or liquidity. Manipulative practices, including those in which a trader enters a bid or offer with the intent to cancel the bid or offer before execution (such as “spoong” or “layering”), “painting the tape” and improper self-trading, may also create a false sense of market price, depth or liquidity and should be avoided. Market participants should be responsible in quoting prices and should promote overall price transparency across trading platform s. • Price discovery activities are an integral part of the Treasury, agency debt, and agency MBS markets and should be encouraged. Market participants should pursue pricing practices that have the objective of resulting in a transaction, rather than resulting in market distortions. Best Practices FOR TREASURY, AGENCY DEBT, and AGENCY MORTGAGE-BACKED SECURITIES MARKETS 1 Revised February 2016 • Price discovery relies on efcient price reporting and transparent markets. For example, market participants should not conduct trades through interdealer voice brokers with electronic trading screens without having a record of the transaction published on the screen at the time of the transaction. In addition, market participants should not engage in conduct that deliberately seeks to evade regulatory reporting requirements or impedes market transparency efforts. The TMPG believes that increased market transparency supports market liquidity and consequently benets all market participants. Market participants employing trading strategies that involve high trading volume or quoting activity should be mindful of whether a sudden change in these strategies could adversely affect liqu

2 idity in the Treasury, agency, or agenc
idity in the Treasury, agency, or agency MBS markets, and should seek to avoid changes likely to cause such disruptions . Because market participants may need to change their trading or quoting activity, they are not expected to continue trading or quoting at the same level under all circumstances, but they should evaluate the impact of abruptly changing their traded volume or quoting activity on market liquidity. Market participants who employ strategies that involve high trading volume or quoting activity should have plans in place that would allow them to change participation in a manner that incorporates the impact of the changes on market functioning. These plans should be vetted with senior management and control functions and be reviewed on a regular basis. Market participants should not plan or make sudden changes to trading strategies with the intention to disrupt market liquidity or functioning. Market participants should ensure adequate oversight of their Treasury, agency debt, and agency MBS trading activity. The nature of the oversight may vary depending on the role that each market participant plays in the marketplace and the organizational structure of the rm. However, all rms should develop a mechanism for measuring and scrutinizing the market participant’s overall trading activity in the Treasury, agency debt, and agency MBS markets to ensure that trading behavior in the aggregate, as well as along individual business lines, is understood by senior business managers. Oversight coverage should include, at a minimum, the organization’s activities in the Treasury, agency debt, and agency MBS cash markets (including primary and secondary trading), related nancing activity, and related derivatives or structured products activity. II. MAINTAINING A ROBUST CONTROL ENVIRONMENT Market participants that are active in nancial markets are familiar with the importance of establishing and maintaining a rigorous internal control environment. Indeed, the variety of legal and reputational risks that a market participant’s Treasury, agency debt, and agency MBS trading and settlement operations are subject to suggests that a vigorous, well-informed, and assertive internal control program is essential. An internal control program should include the active engagement of the business, audit, legal, risk, operations, nance, and compliance functions. INTERNAL CONTROLS Each market participant should maintain a strong internal control environment sufcient to ensure that each of its business areas (front, middle, and back ofces) acts in accordance with applicable laws, regulations, self-regulatory organization rules, and best market practices. Firms should ensure that their organizational structures support a strong control environment. Sales and trading desk management and the operations, nance, legal, and compliance staff should work collectively to ensure that any questionable sales or trading practices are identied and addressed in a timely manner. To the extent possible, all policies and procedures should be documented. Trading desk management and supervision should be aware of, and responsible for, strategies executed by the trading desk. Other control functions, and particularly legal and compliance staff, should be poised to evaluate and respond promptly to potentially inappropriate sales and trading practices should they occur. Firms should aspire to provide system tools that relay real-time trade position information and well-designed exception-based reporting to the compliance function in order to provide timely notication of large positions or other indications of potentially problematic activity. Depending on the type of entity and its activities, some of the issues that market participants should be attentive to include fair and non-misleading communication, best execution and Best Practices FOR TREASURY, AGENCY DEBT, and AGENCY MORTGAGE-BACKED SECURITIES MARKETS 2 Revised February 2016 Best Practices FOR TREASURY, AGENCY DEBT, and AGENCY MORTGAGE-BACKED SECURITIES MARKETS 3 markup obligations, rules and regulations applicable to participation in U.S. Treasury auctions, prohibited sales and trading practices, trade reporting requirements, information barriers (for example, between loan origination and trading functions), robust supervision of sales and trading personnel, and proper licensing of sales, trading, and supervisory personnel. Market participants should adopt and adhere to policies and procedures designed to eliminate trading strategies that are manipulative or that result in a false impression of market depth to others. Market participants should ensure that the individuals responsible for legal and compliance functions adhere to robust review and oversight procedures regarding trading and settlement operations. Senior business managers should take responsibility for ensuring that internal control policies are fully implemented and followed in their business areas. Individuals responsible for internal control functions should have a sufcient understanding of trading strategies engaged in by trading desks to allow them to recognize potentially problematic activity. Individuals responsible for internal control functions, and particularly operations, nance, legal, and compliance staff, should have sufcient awareness and understanding of the objective and execution of trading strategies to enable them to detect and deter questionable trading that could result in market disruption, illiquid market conditions, or legal or reputational risk to the organization. Individuals responsible for internal control functions, and particularly operations, n

3 ance, legal, and compliance staff, shou
ance, legal, and compliance staff, should be empowered to bring any concerns to the attention of appropriate senior business managers within the organization. Individuals responsible for internal control functions that track business-related charges (including, for example, fails or capital charges) associated with trading activity, including settlement fails, should communicate these charges and their sources to senior and trading desk management. Trading venues should develop processes and procedures to adhere to best practices. Items of coverage include clear rules for all participants, availability of services and functionality to all participants, and authority to monitor quoting and trading behavior and take responsive action. Trading venues should make available to all existing and prospective users guidelines covering the various levels of services available to different users, rules on error trade policies with examples of situations that would lead to canceled trades, clear policies on price time priority of order entry, and descriptions of available market depth and transaction level data. Additionally, trading venues should actively manage any risks to the platform associated with the offering of automated trading, including through the implementation of risk limits, “fat nger” controls, and monitoring and surveillance capabilities to detect potentially problematic activity. Market participants and trading venues should ensure that they employ a robust change control process for designing, testing, and introducing new trading technologies, algorithms, order types, or other potentially impactful system features or capabilities. Changes to trading venue processes and procedures should promote market integrity and should take into account, prior to implementation, behavior and market alterations that these changes may foster. Market participants and trading venues should adopt written policies and procedures identifying the types of changes that must be vetted, and ensuring that such changes are vetted with appropriate representatives from key support areas such as compliance, risk, and operations. Such processes should be reviewed on a regular basis for ongoing compliance . Internal control policies should further the rm’s ability to detect and prevent potentially disruptive trading activity by identifying the specic trading trends, positions, strategies, or behaviors within the trading operation that constitute triggers for mandatory business and compliance review. Mandatory review does not in itself automatically suggest that a trading position, strategy, or behavior must be altered; that will depend on the results of the review and consultations between management and compliance. Triggers, among other controls, should aim to identify trading activities that reduce supply circulating in cash or collateral markets. Because the structure of the Treasury, agency debt, and agency MBS markets is always evolving, triggers for mandatory review—and the appropriate thresholds for individual triggers— may change over time as the size, execution speed and structure of the market change. However, market participants, including trading venues where appropriate, should consider including the following non-exhaustive list of indicators in their compliance plan to prompt further review: Revised February 2016 Best Practices FOR TREASURY, AGENCY DEBT, and AGENCY MORTGAGE-BACKED SECURITIES MARKETS 4 • a large concentration of holdings in the oating supply of a particular Treasury or agency debt security or in the deliverable supply of a to-be- announced (TBA) MBS issue; � In the case of the Treasury or agency debt markets, oating supply, at its largest, reects the amount of the security originally issued less the amount that has been stripped into zero-interest instruments. Other factors, such as defeasance programs or holdings of large buy- and-hold investors, can limit oating supply further. � In the case of the agency MBS market, deliverable supply of a TBA MBS, at its largest, reects the amount of the security originally issued less any amount that has been paid down or structured into real estate mortgage investment conduits (REMICs). Other factors, such as holdings of large buy-and-hold investors, or the categorization of a basket of pools as “specied collateral,” can limit deliverable supply further. • elevated delivery or receive fails in a particular security and/or the presence of particular trades that persistently fail to settle; • elevated capital charges resulting from settlement fails; • persistent and deep “specialness” of a security; • an appreciable or unusual amount of market turnover in a particular security; • unusual levels or patterns of either prots or losses; • changes in a market participant’s normal securities lending or borrowing patterns in a security in which a market participant has a large position; and • in the case of Treasury and agency debt, when securities are trading “special,” placing a substantial percentage of oating supply in general collateral funding arrangements, such as general collateral nance (GCF) or tri-party repo, an apparent increase in such nancing over time, or placing large blocks of collateral with select counterparties that typically do not recirculate collateral. • unusual quoting activity submitted to the market through electronic trading platforms over time or throughout a trading day, such as: � unusual volumes of quotes, � unusual number of modications or cancelations, and � unus

4 ual number of quotes submitted without a
ual number of quotes submitted without a resulting transaction; • unusual number of transactions and potential accumulation of positions; • breaches of, or frequent changes to, risk limits; and • changes to trading systems or algorithms released outside of a dened release management protocol. RISK MANAGEMENT Market participants should ensure that risk management processes, clearing and settlement procedures, and other front- and back-ofce activities are documented and commensurate with the speed and sophistication of execution technology. Market participants employing automated trading strategies should have safeguards and controls in place to manage the risk of large or unanticipated positions. Such controls should be reviewed routinely and modied in light of any changes in automated trading strategies or in execution speeds on trading venues. Market participants managing against benchmarks or engaging in transactions that reference benchmarks, including transactions conducted at to-be-determined levels, should establish internal guidelines and procedures for executing and managing the risks of such transactions. Firms should understand the risks associated with managing against benchmarks and engaging in transactions that reference benchmarks, and seek to minimize incentives for inappropriate conduct. For example, transactions conducted at to-be-determined levels should be priced in a manner that is transparent and consistent with the risk borne in the transactions (e.g., via a clearly communicated and documented fee structure). For these purposes, transactions conducted at to-be-determined levels include those conducted at an index setting or where the rate or yield is to be agreed in the future. Revised February 2016 Best Practices FOR TREASURY, AGENCY DEBT, and AGENCY MORTGAGE-BACKED SECURITIES MARKETS 5 Market participants should have a thorough understanding of how any nancial benchmark (as dened in the IOSCO Principles for Financial Benchmarks , “IOSCO Principles”) they use is constructed and the vulnerabilities that may exist in its usage . Users of benchmarks should have robust contingency plans to deal with the potential interruption or discontinuation of a benchmark. When utilizing nancial benchmarks, market participants should use those that comply with or are consistent with IOSCO Principles. If market participants use indicators or rates that do not comply or are not consistent with the IOSCO Principles, they should develop plans over time to move to alternate benchmarks that comply or are consistent with IOSCO Principles. In the transition, market participants should manage the risks associated with the use of benchmarks that are not compliant or consistent with IOSCO Principles. Market participants should carefully evaluate whether the nancial benchmarks they use are t for the purpose for which they are being used. For instance, using collateralized overnight rates as a benchmark for uncollateralized overnight transactions may result in unexpected tracking errors; users should be mindful of such basis risk and manage it appropriately. Market participants that contribute to the setting of benchmarks through the submission of information, orders, and/or transactions should have clear policies and procedures in place for ensuring that information about such activity is not misused. misuse include coordination of activity or sharing of information, internally or externally, in order to inuence the market price of a nancial instrument or benchmark. Trading desk management and individuals responsible for the determination of credit management policies should be sure to consider the counterparty and market risks associated with transactions and to develop robust risk management processes . Consistent with prudent management of counterparty exposures, forward-settling transactions, such as agency MBS transactions, should be margined. To help both parties mitigate counterparty risk owing to market value changes, two-way variation margin should be exchanged on a regular basis. Written master agreements should describe the parties’ agreement on all aspects of the margining regime, including collateral eligibility, timing and frequency of margin calls and exchanges, thresholds, valuation of exposures and collateral, and liquidation. (Please refer to the TMPG Agency MBS Margining Recommendation for detailed best practice guidance). III. MANAGING LARGE POSITIONS WITH CARE Although large long or short positions are not necessarily problematic, these positions should be managed responsibly to avoid market disruptions. From time to time, a market participant may amass a particularly large long or short position in a specic Treasury, agency debt, or issue or product. A market participant should manage that position with heightened vigilance, mindful of the need to support market liquidity. Particularly, large short or long positions in the oating supply of an issue should be given close scrutiny because of the uncertainty of the tradable oat. Market participants with large short positions or active shorting strategies have similar responsibilities to support the liquidity and smooth functioning of the market to those with large long positions. Market participants should avoid any strategies that create or exacerbate settlement fails. Such vigilance should be intensied when a large position predominantly or entirely results from non-market-making activity since the market participant has more control over that position’s size and growth. Firms should adopt a strong presumption against using relatively more expensive funding arrangement

5 s to nance large portions of an is
s to nance large portions of an issue trading deeply special, even on an overnight basis. If such nancing is used, senior management should fully understand why the exception is appropriate. Management and legal and compliance functions should be notied of such activity in a timely manner. Failing to deliver is not an acceptable funding arrangement. • In the Treasury or agency debt market, when a participant controls a signicant percentage of the oating supply of an issue that is trading deeply special, it should ensure that it is making a good-faith attempt to lend the security into the specials market, rather than choosing to nance large portions of Revised February 2016 Best Practices FOR TREASURY, AGENCY DEBT, and AGENCY MORTGAGE-BACKED SECURITIES MARKETS 6 collateral in relatively more expensive funding arrangements. • In the agency MBS market, when a participant holds a large position or controls a signicant percentage of the deliverable supply of a TBA issue that is trading deeply special, it should not nance the position with the intent to adversely affect the liquidity of the TBA issue. One example of this type of behavior would be nancing a large position in a more expensive manner through the repo market, rather than through the dollar roll market, in order to limit the deliverable supply of the TBA issue. Market participants with large short positions should make deliveries in good faith. Market participants with a particularly large short position in an issue should be sure that they are making a good-faith attempt to borrow needed securities in order to make timely delivery of securities. Market participants should avoid trading strategies designed to prot from settlement fails. Examples of this type of behavior include the practice of selling short a security in the repo market around or below zero percent, and selling a dollar roll around or below zero percent, with little expectation of being able to obtain the security to make timely delivery. In cases where transactions are subject to a fails charge, different thresholds for proting from such behavior may be relevant. When evaluating trading strategies for sizable positions and trading activity, market participants should take care that sudden changes in those strategies do not adversely affect the liquidity or settlement of the Treasury, agency, or agency MBS issue in the marketplace. Market participants need not refrain from trading when they hold a large position. However, when market participants consider implementing a new trading strategy for a large position, they should evaluate whether it may affect market liquidity. For example, although open interest in MBS TBAs in a given issue often well exceeds the deliverable supply in the coupon, delivery decisions should not be made with the intention of distorting prices of either the cash security or the dollar roll. Market participants representing a material share of trading volume should similarly evaluate the impact of abruptly changing their traded volume on market liquidity. Senior management, credit and market risk, operations, legal, and compliance functions should be made aware of any signicant changes to trading strategies that may have adverse implications for market liquidity. Management and compliance functions should be alerted as soon as possible about particularly large positions—long and short—taken by a trading desk and, depending on the circumstances of a given situation, early escalation to the legal department may also be appropriate. Market participants should have policies and systems in place to ensure that appropriate personnel in management and in compliance are alerted in a timely fashion in order to take any necessary actions to safeguard a market participant’s reputation and manage any legal or regulatory risk. IV. PROMOTING EFFICIENT MARKET CLEARING Smooth and predictable settlement and clearing are crucial for preserving the liquidity and efciency of the Treasury, agency debt, and agency MBS markets. Settlement fails prevent the market from clearing efciently and can damage the market’s liquidity and function. While some settlement fails are inevitable, market participants should take care that their internal policies promote practices that support efcient and timely clearing and that avoid unnecessary market congestion. Market participants should avoid practices that intentionally inhibit the efcient clearing of the market. A market participant’s policies and systems should ensure that trades are entered into trading systems promptly by the trading desk staff and made available to the operations area as quickly as possible in order to promote efcient settlement. It is important that market participants time their reconciliation activities in a way that does not impede the normal clearing and settlement process. Market participants should be organized to ensure that the operations function is managed independently of the trading desk. Settlement and clearing staff should have reporting lines that are separate from those of the trading staff. In addition, internal controls should be in place to restrict trading staff from delaying or inuencing settlement of Treasury, agency debt, or agency MBS transactions. Settlement staff should be empowered to question instructions from trading staff and to Revised February 2016 Best Practices FOR TREASURY, AGENCY DEBT, and AGENCY MORTGAGE-BACKED SECURITIES MARKETS 7 elevate unusual instructions to the attention of management. Policies should require that all requests that deviate from normal settlement practice be

6 communicated to legal and compliance s
communicated to legal and compliance staff in a timely fashion. Relevant transaction information should be provided to counterparties well in advance of applicable cutoff times such that counterparties can make timely delivery of securities. Examples of such information include account allocation information and, in the case of agency MBS transactions, TBA pool information. To promote the integrity and efciency of tri-party repo settlement, market participants should support timely trade conrmation in this market. (Please refer to the TMPG Recommendation for Timely Trade Conrmation in the Tri-Party Repo Market for detailed best practice guidance). Market participants should review their clearing and settlement practices in light of the speed with which execution and/or position accumulation may occur. Firms with clearing and settlement exposure to automated trading should be able to review the gross trading ows and net positions to assess potential risks under stress or error scenarios. Trade cancellations and corrections should be rare and occur only as a result of operational errors or other mistakes made in good faith. Trade cancellations and corrections should not be used to adjust or amend previously matched and conrmed trades for purposes other than error correction. Trade cancellations and corrections should be routinely reviewed by senior desk management and compliance staff, with particular focus on any occurrences after 3:00 p.m. ET. To promote efcient market clearing and reduce settlement fails, market participants should avoid the practice of holding back deliveries until immediately before the close of the securities wire. Practices that cause settlement fails should warrant high scrutiny from trading management, settlement staff, and compliance staff. Intentionally failing to deliver on settlement date in order to “hold the box,” “sort the box,” or substitute TBA pools should be avoided. Repeated or systematic practices that cause settlement fails should not be permissible under a market participant’s operating procedures. In lower rate environments, a “fails charge” should be applied to delivery-versus-payment settlement failures of Treasuries, agency debt, and agency MBS to encourage sellers to effect timely settlement and therefore reduce fails. (Please refer to the TMPG Fails Charge Practice Recommendations for U.S. Treasury securities and for agency debt and agency MBS securities for detailed best practice guidance.) Delivery of Treasuries, agency debt, and agency MBS should minimize market congestion and the risk of settlement fails. Market participants should have clear policies regarding how and when to make deliveries of securities in the settlement and clearing process. These policies should include internal cutoff times comfortably in advance of any Fedwire deadlines by which market participants should provide new trade notications. For same-day settlement trades entered very late in the trading session, deliveries should be processed as expeditiously as possible. Market participants should observe the TMPG and SIFMA Recommended Closing Time Practices for Delivering Fedwire Eligible Securities . Incoming securities from counterparties that are to be delivered to other counterparties should be turned around quickly to minimize fails and promote market clearing and settlement. Internal policies and systems should identify a standard turnaround period for ensuring that securities are processed in a timely and efcient manner. All market participants should be diligent in addressing persistent settlement fails. Protracted settlement fails inhibit market function and can reduce market participation. All market participants should aim to resolve persistent fails as soon as possible. In addition, market participants should seek to utilize netting solutions in the event of, and in order to mitigate, round-robin fails. Firms engaged in settlement activity involving deliveries or receipts of Treasuries, agency debt, or agency MBS should have controls in place that alert business and compliance managers to signicant settlement fails in an individual issue or CUSIP. For instance, approaches that such rms might use to monitor fails are: • identifying, for each specic issue, a maximum acceptable ratio of fails to aggregate receipts or deliveries during each settlement date; Revised February 2016 Best Practices FOR TREASURY, AGENCY DEBT, and AGENCY MORTGAGE-BACKED SECURITIES MARKETS 8 • identifying a maximum acceptable amount of net fails to deliver or receive; and • establishing a separate absolute dollar threshold for settlement fails in a specic issue. Firms with signicant nancing activity, in particular, should consider including these measures in their internal controls. Internal controls that immediately bring signicant fails in an individual issue to management’s attention allow managers to respond before fails age or become systemic, thereby helping to improve overall market liquidity and functioning for all participants. APPENDIX The TMPG’s best practice recommendations include all the general principles listed in the preceding pages of this document as well as their various subject-specic practice recommendations, which can be found on the TMPG website at the links provided below. Agency MBS Margining Recommendation: http://www.newyorkfed.org/tmpg/margining.html Fails Charge Practice Recommendation: http://www.newyorkfed.org/tmpg/settlement_fails.html Timely Trade Conrmation in the Tri-Party Repo Market Recommendation: http://www.newyorkfed.org/tmpg/ tripartyrepo.html Securitie

7 s Delivery Closing Times Recommendation:
s Delivery Closing Times Recommendation: http://www.newyorkfed.org/tmpg/securities_delivery_ closing_times.html The Treasury Market Practices Group (TMPG) is a group of market professionals committed to supporting the integrity and efciency of the Treasury, agency debt, and agency mortgage-backed securities markets. The TMPG is composed of senior business managers and legal and compliance professionals from a variety of institutions—including securities dealers, banks, buy side rms, market utilities, anwd others—and is sponsored by the Federal Reserve Bank of New York. Like other Treasury Market Practices Group publications, this document represents the views of the private-sector members. The ex-ofcio members do not express a position on the matters herein. More information is available at www.newyorkfed.org/tmpg . Revised February 2016 Best Practices FOR TREASURY, AGENCY DEBT, AGENCY MORTGAGE-BACKED normal settlement practice be communicated to legal and Relevant transaction information should be provided to counterparties well in advance of applicable cutoff times such that counterparties can make timely delivery Examples of such information include account allocation information and, in the case of agency MBS transactions, TBA pool information.To promote the integrity and efciency of tri-party repo settlement, market participants should support timely Timely Trade Conrmation in the Tri-Party Repo MarketMarket participants should review their clearing and execution and/or position accumulation may occur. Firms with clearing and settlement exposure to automated trading should be able to review the gross trading ows and net Trade cancellations and corrections should be rare and occur only as a result of operational errors or other Trade cancellations and matched and conrmed trades for purposes other than error Trade cancellations and corrections should be routinely staff, with particular focus on any occurrences after 3:00 p.m. ET.To promote efcient market clearing and reduce settlement fails, market participants should avoid the scrutiny from trading management, settlement staff, on settlement date in order to “hold the box,” “sort should not be permissible under a market participant’s In lower rate environments, a “fails charge” should be applied to delivery-versus-payment settlement failures of Treasuries, agency debt, and agency MBS for U.S. Treasury Delivery of Treasuries, agency debt, and agency MBS should minimize market congestion and the risk of settlement fails. Market participants should have clear policies regarding how and when to make deliveries of securities in the settlement and clearing process. These policies should include internal cutoff times comfortably in advance of any Fedwire deadlines by which market participants should provide new trade notications. For same-day settlement trades entered very late in the trading session, deliveries should be processed as expeditiously as possible. Market participants should observe the TMPG and SIFMA Recommended Closing Time Practices for Delivering Fedwire Incoming securities from counterparties that are to be delivered to other counterparties should be turned around quickly to minimize fails and promote market Internal policies and systems should identify a standard turnaround period for ensuring that securities are processed in a timely and efcient manner. All market participants should be diligent in addressing market function and can reduce market participation. All market participants should aim to resolve persistent fails as soon as possible. In addition, market participants should Firms engaged in settlement activity involving deliveries or receipts of Treasuries, agency debt, or agency MBS should have controls in place that alert business and compliance managers to signicant settlement fails in an individual issue or CUSIP. instance, approaches that such rms might use to monitor • identifying, for each specic issue, a maximumacceptable ratio of fails to aggregate receipts ordeliveries during each settlement date; Revised February 2016 Best Practices FOR TREASURY, AGENCY DEBT, AGENCY MORTGAGE-BACKED • In the agency MBS market, when a participantMarket participants with large short positions should Market participants with a particularly large short position in an issue should be sure securities in order to make timely delivery of securities. Market participants should avoid trading strategies designed behavior include the practice of selling short a security timely delivery. In cases where transactions are subject to and trading activity, market participants should of the Treasury, agency, or agency MBS issue in the Market participants need not refrain from trading when they hold a large position. However, when market participants consider implementing a new trading it may affect market liquidity. For example, although open the deliverable supply in the coupon, delivery decisions should not be made with the intention of distorting prices of either the cash security or the dollar roll. Market participants traded volume on market liquidity. Senior management, market liquidity. alerted as soon as possible about particularly large positions—long and short—taken by a trading desk and, early escalation to the legal department may also be appropriate. Market participants should have policies in management and in compliance are alerted in a timely fashion in order to take any necessary actions to safeguard a market participant’s reputation and manage any legal or regulatory risk.IV.PROMOTING EFFICIENT for preserving the liquidity and efciency of the Treasury, the market’s liquidity and function. While some settlement fails are inevitab

8 le, market participants should take care
le, market participants should take care that their internal policies promote practices that support efcient and timely clearing and that avoid unnecessary market congestion. Market participants should avoid practices that A market participant’s policies and systems should promptly by the trading desk staff and made available to promote efcient settlement. It is important that market participants time their reconciliation activities settlement process. Market participants should be organized to ensure that have reporting lines that are separate from those of the trading staff. In addition, internal controls should be in place to restrict trading staff from delaying or inuencing settlement of Treasury, agency debt, or Revised February 2016 Best Practices FOR TREASURY, AGENCY DEBT, AGENCY MORTGAGE-BACKED Market participants should have a thorough participants should use those that comply with or are If market participants use time to move to alternate benchmarks that comply or are participants should manage the risks associated with the Market participants should carefully evaluate whether using collateralized overnight rates as a benchmark for uncollateralized overnight transactions may result in basis risk and manage it appropriately. Market participants that contribute to the setting of benchmarks through the submission of information, and procedures in place for ensuring that information Examples of such information, internally or externally, in order to inuence the Trading desk management and individuals responsible should be sure to consider the counterparty and market risks associated with transactions and to develop robust risk management processesConsistent with prudent management of counterparty exposures, forward-settling transactions, such as agency MBS transactions, should be margined. To help both parties mitigate counterparty risk owing to market value a regular basis. Written master agreements should describe the parties’ agreement on all aspects of the margining regime, including collateral eligibility, timing and frequency III.MANAGING LARGE POSITIONS Although large long or short positions are not necessarily participant may amass a particularly large long or short position in a specic Treasury, agency debt, or agency MBS A market participant should manage that support market liquidity.Particularly, large short or long close scrutiny because of the uncertainty of the tradable oat. Market participants with large short positions or active shorting strategies have similar responsibilities to support the Market participants should avoid any strategies that market participant has more control over that position’s size Firms should adopt a strong presumption against to nance large portions of an issue trading deeply a timely manner. Failing to deliver is not an acceptable • In the Treasury or agency debt market, when aparticipant controls a signicant percentage of therather than choosing to nance large portions of Revised February 2016 Best Practices FOR TREASURY, AGENCY DEBT, AGENCY MORTGAGE-BACKED • supply of a particular Treasury or agency debt In the case of the Treasury or agency debt markets, oating supply, at its largest, reects further. mortgage investment conduits (REMICs). Other deliverable supply further. • elevated delivery or receive fails in a particularsecurity and/or the presence of particular trades that • elevated capital charges resulting from settlementfails; • persistent and deep “specialness” of a security; • an appreciable or unusual amount of market turnoverin a particular security; • unusual levels or patterns of either prots or losses; • changes in a market participant’s normal securitieslending or borrowing patterns in a security in whicha market participant has a large position; and • in the case of Treasury and agency debt, whennance (GCF) or tri-party repo, an apparent increaseof collateral with select counterparties that typically • through electronic trading platforms over time orthroughout a trading day, such as: �unusual volumes of quotes, �unusual number of modications or cancelations, and �unusual number of quotes submitted without a • unusual number of transactions and potential • breaches of, or frequent changes to, risk limits; and • Market participants should ensure that risk management processes, clearing and settlement procedures, and other front- and back-ofce activities are documented and commensurate with the speed and sophistication of execution technology. Market participants employing automated trading strategies should have safeguards and controls in place to manage the risk of large or unanticipated positions. Such controls should be reviewed routinely and modied in light of any changes in automated trading strategies or in execution Market participants managing against benchmarks or procedures for executing and managing the risks Firms should understand the risks For example, transactions conducted at to-be-determined consistent with the risk borne in the transactions (e.g., via these purposes, transactions conducted at to-be-determined Revised February 2016 • Price discovery relies on efcient price reportingparticipants should not conduct trades throughtransaction. In addition, market participants shouldevade regulatory reporting requirements or impedesmarket transparency efforts. The TMPG believesthat increased market transparency supports marketparticipants.Market participants employing trading strategies that involve high trading volume or quoting activity should be mindful of whether a sudden change in these strategies could adversely affect

9 liquidity in the Treasury, agency, or ag
liquidity in the Treasury, agency, or agency MBS markets, and should seek to avoid changes Because market participants may need to change their trading or quoting activity, they activity on market liquidity. Market participants who employ participation in a manner that incorporates the impact of reviewed on a regular basis. Market participants should not plan or make sudden Market participants should ensure adequate oversight of their Treasury, agency debt, and agency MBS trading activity. The nature of the oversight may vary depending on the role that each market participant plays the rm. However, all rms should develop a mechanism for measuring and scrutinizing the market participant’s overall trading activity in the Treasury, agency debt, and coverage should include, at a minimum, the organization’s activities in the Treasury, agency debt, and agency MBS cash markets (including primary and secondary trading), related nancing activity, and related derivatives or structured products activity.II.MAINTAINING A ROBUST CONTROLMarket participants that are active in nancial markets are familiar with the importance of establishing and maintaining a rigorous internal control environment. Indeed, the variety of legal and reputational risks that a market participant’s Treasury, agency debt, and agency MBS trading and well-informed, and assertive internal control program is essential. An internal control program should include Each market participant should maintain a strong internal control environment sufcient to ensure that each of its business areas (front, middle, and laws, regulations, self-regulatory organization rules, Firms should ensure that their organizational structures support a strong control manner. To the extent possible, all policies and procedures should be documented. Trading desk management and supervision should be aware of, and responsible for, functions, and particularly legal and compliance staff, they occur. Firms should aspire to provide system tools that relay real-time trade position information and well-designed exception-based reporting to the compliance function in order to provide timely notication of large positions or other indications of potentially problematic activity. Depending that market participants should be attentive to include fair Best Practices FOR TREASURY, AGENCY DEBT, AGENCY MORTGAGE-BACKED Revised February 2016 The Treasury Market Practices Group (TMPG) recognizes the importance of maintaining the integrity and efciency of the U.S. government securities (Treasury), agency debt, and agency mortgage-backed-securities (MBS) markets. We believe that the public and all market participants We believe that these characteristics help maintain vigorous competition and liquidity in the Treasury, agency debt, and agency MBS markets. To that end, we recommend that all Treasury, agency debt, and agency MBS market participants incorporate best practices in their operations in order to promote trading integrity and to support an Best practices are meant to serve as guidelines for market participants seeking to organize their operations in a manner that fosters strong controls and reinforces overall market integrity. The best practices in this document are intended not only for dealers, but also for any market participant active in the Treasury, agency debt, and agency MBS markets, including dealers, banks, buy-side rms, investors, investment advisors, market utilities, custodians, and others. We believe that these best practices, if adopted, can strengthen each market participant’s existing controls. In addition, we believe that the implementation of these best practices will help reduce market disruptions—including, but not limited to, episodes of protracted settlement failure—and buttress overall market integrity, resulting in important benets for Treasury, agency debt, and agency MBS market participants as well as the public. Further information about specic subject matter TMPG recommendations can be found on the TMPG’s website and in the appendix to this document. These best practices seek to afrm existing notions of good guideposts rather than binding rules or regulatory guidance. As each market participant makes use of these the form of the organization’s participation in the market (for example, market maker, investor, or custodian).doing business in the Treasury, agency debt, and agency MBS markets. Rather, for both new and established market participants, it can serve as a benchmark when reviewing considering these best practices, market participants should times and should not engage in illegal activities such as I. PROMOTING LIQUIDITY AND TRANSPARENCY The smooth and efcient functioning of the Treasury, integrity, honesty, good faith, and mutual trust shown by all participants. An efcient market fosters liquidity, which promote market liquidity.All market participants should behave in a manner that supports market liquidity and integrity. participants should avoid trading strategies that hinder market clearance or compromise market integrity. Examples others, those that restrict the oating supply of a particular market price, depth or liquidity. • latency, articial price movements, or delays inother participants’ executions and result in a falseimpression of market price, depth, or liquidity. Market participants should be responsible in quoting prices and should promote overall price transparency across trading platform • Price discovery activities are an integral part of theTreasury, agency debt, and agency MBS marketsand should be encouraged. Market participantsresulting in market distortions. Best Practices FOR TREASURY, AGENCY DEBT, AGENCY MORTGAGE-BACKED 1 Revised February 2