July 27 2015 Agenda O365 Exchange Online migration status Strategy review Whats next 2 O365 Migration Status Dashboard review see handout Challenges Height of complexity 4 simultaneous system migrations ID: 532000
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Slide1
Collaboration Program Update
July 27, 2015Slide2
Agenda
O365 Exchange Online migration status
Strategy review
What’s next
2Slide3
O365 Migration Status
Dashboard review (see handout)
Challenges
Height of complexity, 4 simultaneous system migrations
Individuals with multiple mailboxes, ever increasing target
Things that are going well
FY2016 first realization of savings for some groupsShutdown of existing platformsMaturation of Microsoft O365 platformPracticed team with well defined processesSupport from governance team
3Slide4
Strategy Review
2012
Defined as email, calendar, and file sharing; focus on email and calendar first
For Exchange: same platform, then to cloud together
Hybrid approach: Exchange for Faculty/Staff, Google for Students and Faculty who need to collaborate with students
2013/2014
Re-affirmed general approach, updated specifics for O365Two tenant design: HBS and shared University tenant (with governance and distributed administration)
4Slide5
What’s Next
Enable
additional foundational collaboration tools within O365
Office ProPlus
, OneDrive (complete, 30k users)
Skype for Business, Groups (in process, will deploy with Exchange Online)
Enable calendar free/busy between the two Harvard tenantsAdditional strategy developmentUpdate desktop strategy and road mapCommunications plan, shift to supporting greater collaborationStrong support for personal devices
Incorporate and refine student services
strategy
Continue migrations for additional 12-18 months
5Slide6
Appendices: Collaboration EC Slides
6Slide7
Major Collaboration Milestones
7
2010/11
Email / Calendar CIO
self-a
ssessment
Two phase strategy for
staff email/calendar
defined (Appendix A)
Singular Platform; Multiple school-based Providers
Singular
Platform; Harvard Provider
FAS Students
provisioned to Google
2012
First
University Collaboration Strategy defined
Dual
provider approach to Collaboration defined (Slide 5)
HLS Students Provisioned to Google
ITCRB Funds approved for Implementation Planning
2013
Collaboration Workgroup Established and CIO Initiative Launched
ITCRB Planning Completed; Implementation funds
approved
Third party File Sharing assessment
2014 / 2015
Harvard O365 Tenant direction set;
Expansion of Harvard Tenant to HMS
CIO Council – Collaboration Summit
ITCRB Implementation
Execution and funding approval for FY’16/17
2016 / Beyond
Expansion of Harvard O365 Tenant to HKS, HLS, FAS
Alignment
of Google and Microsoft deploymentsSlide8
2012 Collaboration Platform Strategy
2012High level scope defined as: Email/Calendaring, Shared Files, Team Sites, Document Authoring
Collaboration Strategy
Preference for University tools
but don’t stop community from using any Collaboration tools that help
them best
Hybrid Approach: Harvard can’t bet on one collaboration platform so we’ll use both Google and Microsoft
Incentivize
faculty to move back to University versions of Microsoft and Google instead of forwarding to personal
University tools value defined by
increased security and integration
with the Harvard environment
Implementation Approach
Focus on
Email and Calendaring
for staff first
Everyone
move to the same
platform, then we’ll move
into the
cloudExchange as the default for staff; Google for students; Faculty either or bothGeneral Guidelines for Recommended Solutions:
8
Email
Share File Space
Team Sites
Document Authoring
Students
Gmail
Gdocs
iSites
/
Gsites
Gdocs
Faculty
Exchange/Gmail
Gdocs
/SharePoint
iSites
/
Gsites
Gdocs
/SharePoint
Staff
Exchange
SharePoint/ShareDrive
SharePoint
SharePointSlide9
2013 Collaboration Initiative Vision
9
Progress Underway
Next Area of FocusSlide10
2014 Collaboration
Summit Highlights
Reconfirmed Key Elements of 2012 Strategy
Yes
, Harvard will continue to provide Collaboration tools to the community
We will promote
University solutions but won’t stop the community from using other tools that help best (80% rule)University tools value remain increased security and integration
with the Harvard environment
Hybrid approach,
Microsoft and Google
, will remain
Microsoft Email / Calendaring remains as the strategic direction for staff; implemented via
Harvard O365 tenant
Next Steps Identified
See next slide
10