Doreen

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Doreen




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Presentations text content in Doreen

Slide1

Doreen Navidi and Jeongyun Choi

Slide2

Contents

Objectives

Usefulness

Definition Concepts

Instructions

Exercises

Problem Solving Exercises

Slide3

Objectives

Learners should be able to

Make a table of contents

Make some changes in the table of contents

Customize the table of contents

Convert it to bookmarks in PDF file

Slide4

Usefulness

A good overview of the entire document

Professional look of the document

Easy to navigate within the document

PDF

universal

opened in any platform

keeps the original format

free to download

Slide5

Usefulness

Table of contents

Slide6

Usefulness

PDF

Slide7

Definition

Table

of

contents

(TOC)

:

contents; a list of divisions (chapters or articles) and the pages on which they start

(

Source:

ordnetweb.princeton.edu/perl/

webwn

)

PDF

:

PDF (

Portable Document Format

) is a file format that has captured all the elements of a printed document as an electronic

(Source:

http://

whatis.techtarget.com/definition/Portable-Document-Format-PDF

)

Slide8

Concepts

Styles

A

style is a collection of all formatting instructions for a paragraph.

(

Kaasboll

, 2013)

Bookmarks

Bookmarks

are links to a location or the reference points in the document.

Slide9

Instructions

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1. Open the example1.doc file

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2. Highlight a heading

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3. Choose the Heading 1 as its style

Under tab

Home > Styles

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4. Define the styles of all the headings

Apply

the

Heading 1 style to major headings in the document. Apply the Heading 2 style to sub-headings, Heading 3 style to sub-sub-heading etc.Problem with headings? Go to uio.no/doreennn and find “Heading instructions”

Feedback: Check if all headings’ styles are defined in Navigation pane

Slide14

5. Put the cursor where you want to put a table of contents

Put the cursor in the beginning of the document

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6. Go to the References tab and find the Table of contents button

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7. Click the Table of contents button and choose Automatic table 1

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8

. Check the table of contents made in the document

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9. Go to File > Save as

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10. In the Save as type, choose PDF(.pdf)

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11.Click

Options.

12. In the Options’ dialog window, under Include non-printing information, check create bookmarks using: and choose Headings then click Ok

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Note

: check Open file after publishing, and the PDF file will be opened automatically. Unchecked box before saving, PDF file can be found on the same directory as the word file.

13. Click Save

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14. Clicking the Bookmark icon will open the bookmark’s list

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15. If you click a bookmark from the list, you can go to the corresponding topic in the report

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Part IDownload a example file from this link https://dl.dropbox.com/u/64780461/example2.docxor find it in folk.uio.no/doreennnCreate a table of contents in the example document without referring to the instruction sheets.Part IIConvert the table of contents to bookmarks in a PDF file. Make sure that the topic on the bookmark directs you to the content itself.

Exercises

Slide25

Problem Solving

FIELD TO EXPERIMENT

1. References tab

2. Sub-

menu

of

the table of contents

3. ‘HELP’

button

4.

Search

the web

Slide26

Problem Solving

Activity

1

You

created a Table of Contents for your report. While checking the documents you realize that one topic or heading was missing in the table of content which is very important. Your task is to find out

how to

insert

a missing topic on TOC.

Activity 2

Your

table of contents are already made but upon reading the documents you realized that certain topic should not be on the TOC. Your task is to find out

how to

delete

a single topic /heading from the table of contents.

Activity

3

The

table you created shows all the heading levels ( heading level 1 to level3) but what you wanted to appear on your TOC are just major topics which is just up to level 2. Your task is to customize your TOC

hiding

all level 3 headings

.


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