Keri Mendoza Assistant Commissioner Compliance David Flores Assistant Commissioner Governance and Academics June 21 2016 Overview Introductions Big 12 Conference Office Conference Contacts ID: 1048054
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1. New Big 12 Administrator OrientationKeri Mendoza, Assistant Commissioner- ComplianceDavid Flores, Assistant Commissioner- Governance and AcademicsJune 21, 2016
2. OverviewIntroductionsBig 12 Conference OfficeConference ContactsResourcesConference Governance StructureLegislative ProcessInterpretations, Waivers and Self-Reporting Violations ProcessConference Eligibility Rules
3. Introductions
4. IntroductionsKeri Mendoza, Assistant Commissioner- ComplianceDavid Flores, Assistant Commissioner- Governance and AcademicsSession Attendees
5. Big 12 Conference Office
6. Big 12 Conference OfficeLocated at:400 East John Carpenter FreewayIrving, Texas AreasAcademicsAdministrationChampionshipsCommunicationsComplianceFootballGovernanceMen’s BasketballStudent ServicesWomen’s Basketball
7. Conference Contacts
8. Conference ContactsBob Bowlsby, CommissionerDavid Flores, Assistant Commissioner- Governance and AcademicsBig 12 and NCAA governanceCo-liaison to Faculty Athletics RepresentativesAcademics (Directors of SA Support Services, Academics Committee, GSR, APR)Academic awards programCo-liaison to Dr. Prentice Gautt Student-Athlete Welfare CommitteeDr. Prentice Gautt Postgraduate ScholarshipLife-Skills Program/Big 12 Enhancement FundNCAA Student Assistance FundStudent-Athlete Advisory CommitteeTrack and field coaches and championships
9. Keri Mendoza, Assistant Commissioner- ComplianceCompliance program and servicesCo-liaison to Faculty Athletics RepresentativesInstitutional compliance reviewsDirectors of ComplianceInterpretationsRules EducationWaiversCoaches certificationSoccer coaches and championshipConference Contacts
10. Jessica Hamm, Assistant Director of Compliance and GovernanceInterpretationsRules EducationConference and NCAA reports (Squad List, Eligibility Report)WaiversLevel III and IV violation reportingCoaches CertificationNational Letter of IntentEd Stewart, Senior Associate Commissioner- FootballCo-liaison to the Dr. Prentice Gautt Student-Athlete Welfare CommitteeDrug TestingNeesha Quinn, ControllerStudent Assistance Fund administrationConference Contacts
11. Resources
12. ResourcesBig 12 Handbook (www.big12sports.com) Staff listBylawsRulesGovernance StructureDirectoryConference Contact ListCommitteesCalendar of EventsBig 12 Compliance Documents Database (www.big12sports.com > Compliance)Compliance-Related FormsPolicies and ProceduresEducational Documents
13. Conference Governance Structure
14. Board of Directors Executive Committee Faculty Athletics Representatives Men's BasketballJoint Meeting Athletics Directors Football Senior Woman Administrators Baseball Women's Basketball Track & Field/ Cross Country Equestrian Golf Women's Gymnastics Rowing Soccer Softball Swimming & Diving Tennis Volleyball WrestlingConference Governance Structure
15. Conference Governance StructureStanding Committees (Reporting Lines)Academic (FAR)Administrative (Joint Council) Audit (Board)Dr. Prentice Gautt Student-Athlete Welfare (FAR)Drug Testing Appeals (FAR)Editorial (FAR)Finance and Budget (Joint Council)Interpretations (FAR)Student-Athlete Advisory (Joint Council)
16. Administrative GroupsAlumni DirectorsAthletics TrainersBusiness Managers Communications & Media Relations DirectorsDevelopment DirectorsDirectors of ComplianceDirectors of Student-Athlete Support ServicesGame ManagersLicensing DirectorsMarketing DirectorsTicket Managers Conference Governance Structure
17. Legislative Process
18. NCAA Governance StructureCouncil Governance (Division I)Responsible for Division I legislative matters and includes representation from all 32 conferences. Also referred to as ‘shared governance’. Autonomy Governance (Big 12, ACC, Big Ten, Pac-12 and SEC)Authority granted to enact specific legislation to allow permissive use of resources to enhance the well-being of student-athletes.
19. NCAA Governance Structure – Autonomy and the Legislative Process
20. Legislative Process- Council GovernanceNCAA ActivitiesNCAA DatesBig 12 DatesConference ActivitiesConference, Division I Council, Division I Council subcommittees submission deadlineSeptember 1 NCAA Web-based publication of proposed legislation (POPL)On-or before October 1 On-or before October 1Conference notifies membership of proposals for preview purposes.Division I Council reviewSeptember 28-30 meetingFall Meetings (FAR/AD/SWA)Consider significant proposals and decide on possible amendments.Sponsor Amendments, Membership AmendmentsOctober – Mid-NovemberOctober – Mid-NovemberNotify membership of amendment period. Official Notice of proposed legislation is publishedOn-or before December 1On-or before December 1Review Official Notice. Request preliminary institutional positions on proposed legislation.
21. Legislative Process- Council GovernanceNCAA ActivitiesNCAA DatesBig 12 DatesConference ActivitiesDivision I Council ‘round table’ discussion on proposals and amendmentsJanuary- NCAA ConventionJanuary FAR, AD, SWA meetings and teleconferencesDiscuss preliminary institutional positions, Division I Council comments and points to consider on proposals. MarchRequest final institutional positions on proposals to be considered in April by the Division I Council.March FAR, AD, SWA and DOC meetings and teleconferencesDiscuss nationally significant proposals for consideration in April.
22. Legislative Process- Council GovernanceNCAA ActivitiesNCAA DatesBig 12 DatesConference ActivitiesDivision I Council meeting to vote on all proposals. 60-day rescission period (if applicable)April Prior to April Division I Council meeting Finalize institutional positions on proposals to be considered by the Division I Council. Current Council Governance Legislative Cycle is CompletedMay AD, SWA and coaches meetingsDiscuss proposals adopted by the Division I Council and approved by the Division I Board of Directors. May 1Solicit for Conference legislative initiatives for the upcoming academic year’s legislative cycle
23. Legislative Process- Council GovernanceNCAA ActivitiesNCAA DatesBig 12 DatesConference ActivitiesMay- Spring Business Meetings (FAR, AD, SWA)Introduce Conference legislative initiatives and request feedback and points to consider Late MayRequest preliminary institutional positions on the Conference legislative initiativesJune – July Institution’s review and discuss Conference legislative initiatives to determine institutional positions
24. Legislative Process- Council GovernanceNCAA ActivitiesNCAA DatesBig 12 DatesConference ActivitiesJuly 1Request final institutional positions on the Conference legislative initiatives August 1FAR final review and approval of Conference-sponsored legislative proposals for the new legislative cycleAugust 7-21Final consideration of Conference-sponsored legislative proposals by the Board of DirectorsBeginning of the Council Governance legislative cycleSeptember 1Before September 1Conference-sponsored legislative proposals submitted to the NCAA
25. Legislative Process- Autonomy Governance NCAA ActivitiesNCAA DatesBig 12 DatesConference ActivitiesAutonomy Business SessionJanuary- NCAA ConventionJanuary- NCAA ConventionMember Institutions, and three Conference student-athlete representatives, vote on the current autonomy legislative proposalsMember institutions from the Autonomy Conferences meet to consider potential autonomy legislative items for the next autonomy cycle Late JanuarySolicit for autonomy legislative concepts from the concepts discussed at the business session or independent proposals
26. Legislative Process- Autonomy Governance NCAA ActivitiesNCAA DatesBig 12 DatesConference ActivitiesFebruary – March (scheduled meetings)Solicit feedback, points to consider and preliminary positions on the autonomy legislative conceptsAutonomy Forum (Big 12, ACC, Big Ten, Pac-12, SEC)April April2-FARs, 2-ADs, 2-SWAs and 2-SAs attend the forum to explore where consensus is possible on concepts discussed in January and from conferences for possible co-sponsorship of autonomy legislative proposals MayForward autonomy legislative concepts from the Autonomy Forum for feedback and preliminary institutional positions
27. Legislative Process- Autonomy Governance NCAA ActivitiesNCAA DatesBig 12 DatesConference ActivitiesMay- Spring Business Meetings (FAR, AD, SWA)Discuss autonomy legislative concepts from the Autonomy Forum and determine support for sponsorship or co-sponsorship June Forward autonomy legislative concepts that received support during the Spring Business MeetingsAutonomy Conferences work collaboratively to draft legislation June – July
28. Legislative Process- Autonomy GovernanceNCAA ActivitiesNCAA DatesBig 12 DatesConference ActivitiesAugust 1Request final institutional positions on the autonomy legislative proposals drafted from the Autonomy ConferencesSeptemberContinue to discuss and finalize positions on autonomy legislative proposalsSeptember- Fall Meetings (FAR, AD, SWA)Final review of autonomy legislative proposals. Forward recommended autonomy proposals to the Board for approval.
29. Legislative Process- Autonomy GovernanceNCAA ActivitiesNCAA DatesBig 12 DatesConference ActivitiesOctoberFinal consideration of Conference-sponsored autonomy legislative proposals by the Board of DirectorsSubmit autonomy legislative proposals to the NCAANovember 160-day comment periodNovember - DecemberNovember - DecemberForward sponsored autonomy legislative proposals for initial reviewSponsor AmendmentsNotify membership of amendment period
30. Legislative Process- Autonomy GovernanceNCAA ActivitiesNCAA DatesBig 12 DatesConference ActivitiesOfficial Notice of Autonomy LegislationDecemberDecemberRequest final institutional positions on proposed autonomy legislationAutonomy Business SessionJanuary- NCAA ConventionJanuary- NCAA ConventionMember Institutions, and three Conference student-athlete representatives, vote on the current autonomy legislative proposalsMember institutions from the Autonomy Conferences meet to consider potential autonomy legislative items for the next autonomy cycle
31. Big 12 Conference Representatives: NCAA Governance Structure Division I Board of DirectorsPresident Steve Leath – Iowa State University Division I Presidential ForumChancellor Victor Boschini – Texas Christian University
32. Big 12 Conference Representatives: NCAA Governance Structure Division I CouncilTim Day, Faculty Athletics Representative – Iowa State UniversityBob Bowlsby, Commissioner – Big 12 Conference (HVC commissioner representative) Rachel Scott, Softball Student-Athlete – University of Texas (Division I SAAC representative) Brian Shannon, Faculty Athletics Representative – Texas Tech University (1A FAR Association representative)
33. Division I Committee on AcademicsRhonda Hatcher, Faculty Athletics Representative – TCUDivision I Men’s Basketball Oversight CommitteeBill Self, Head Coach- Men’s Basketball – University of KansasDivision I Women’s Basketball Oversight CommitteeDru Hancock, Senior Associate Commissioner – Big 12 ConferenceBig 12 Conference Representatives: NCAA Governance Structure
34. Division I Competition Oversight CommitteeTim Day, Faculty Athletics Representative – Iowa State University Division I Football Oversight CommitteeBob Bowlsby, Commissioner – Big 12 Conference (HVC commissioner representative)Big 12 Conference Representatives: NCAA Governance Structure
35. Big 12 Conference Representatives: NCAA Governance StructureDivision I Legislative CommitteeBrian Shannon, Faculty Athletics Representative – Texas Tech University (1A FAR Association representative)Keri Mendoza, Assistant Commissioner- Compliance – Big 12 Conference (Chair, Interpretations Committee)Division I Student-Athlete Experience CommitteeLindsey Babcock, Associate Athletics Director – Kansas State University
36. Big 12 Conference Representatives: NCAA Governance StructureDivision I Student-Athlete Advisory CommitteeRachel Scott, Softball Student-Athlete – University of TexasBig 12 Conference Student-Athlete Representatives- Autonomy Governance Maddie Stein, Softball Student-Athlete – University of KansasTy Darlington, Football Student-Athlete – University of OklahomaAnthony Lyons, Jr., Baseball Student-Athlete – Texas Tech University
37. Interpretations,Waivers andSelf-Reporting Violations Process
38. Hardship WaiversJuly 15 submission deadlineMarch 15 suggested deadline for fall sportsMedical Absence WaiversInternational CompetitionBylaw 14.1.8.1.6 (USOC/NGB)Incidental Expense WaiversC.R. 7.6 WaiversConference-Administered Waivers
39. Hardship, Medical Absence and International Competition Waivers Process Request submitted.Conference review.Conference determines that information/documentation is complete.Conference requests additional information/documentation.Staff action taken.[Preliminary verbal/email notification, with formal electronic notification subsequently provided]Institution submits requested information/documentation OR informs the Conference office that the requested information/documentation is unavailable. Approve.Deny.Institution submits request for reconsideration based on new information standard. Uphold Staff Action
40. Hardship, Medical Absence and International Competition Waivers ProcessNOTE: A report of action taken by the Conference office on belated medical hardship waivers will be provided to the FAR Council at each in-person meeting.Institution may request appeal to the NCAA Student-Athlete Reinstatement staff.Institution’s FAR requests review by the FAR Council.Uphold staff decision - DenyOverturn staff decision - Approve [Appeal Process]
41. C.R. 7.6 Waivers ProcessYESNORequest submitted.Conference staff reviews to ensure that all required documentation is included (i.e. transcripts, prescribed form). Does the waiver request involve an in-season student-athlete with impending competition?Forward to the FAR Council for action via conference call or fax ballot.Forward to the FAR Council for action at its next scheduled in-person meeting. Approved DeniedInstitution submits request for reconsideration based on new information standard. Action upheld.Action overturned.
42. Self-Reporting Level III and Level IV ViolationsC.R. 7.2.1 (Level III and IV Violations)Level III and IV violations shall be self-reported by each Member Institution in accordance with current NCAA legislation, any applicable Conference rule, directive or interpretation.Each Level III violation shall be signed by the institution’s Faculty Athletics Representative and submitted to the NCAA via RSRO.Each Level IV violation shall be signed by the institution’s Faculty Athletics Representative and submitted to the NCAA via RSRO with a Conference signatory required.
43. A Breach of Conduct (Level III violation) is an infraction that is isolated or limited in nature, provides no more than a minimal recruiting, competitive or other advantage and does not include more than a minimal impermissible benefit.Multiple or repeated Level III violations may collectively constitute a Significant Breach of Conduct (Level II violation).An incidental infraction (Level IV violation) is a minor infraction that is technical in nature and does not constitute a Level III violation.Level IV violations generally will not impact eligibility for intercollegiate athletics.Multiple or repeated Level IV violations may collectively constitute a Level III violation.Self-Reporting Level III and Level IV Violations
44. C.R. 7.2.2 (Potential Major Violations)Member Institution may conduct its own investigation and file a self-report acting in concert with the NCAA enforcement staffMember Institution may proceed with the assistance of the Conference staff as wellThe Faculty Athletics Representative shall keep the Commissioner apprised of significant developmentsReporting Major Violations
45. ConferenceEligibility Rules
46. Conference Eligibility Rules-Section 6C.R. 6.2 (Qualifiers and Nonqualifiers)C.R. 6.2.1 (Summer Term Prior to Initial Full-Time Enrollment Exception)C.R. 6.2.2 (Partially-Approved NCAA Initial Eligibility Waiver Exception)C.R. 6.2.3 (Transfer Student-Athletes – Nonqualifiers) C.R. 6.2.3.1 (Four-Year College Transfers) C.R. 6.2.3.1.1 (2-4-4 Transfers) C.R. 6.2.3.2 (International Transfers) C.R. 6.2.3.3 (Two-Year College Transfers)C.R. 6.3 (Intraconference Transfers)C.R. 6.3.1 (4-2-4 Transfers) C.R. 6.3.1.1 (Hearing Opportunity)C.R. 6.3.2 (Nonscholarship Student-Athlete Exception)
47. Conference Eligibility Rules-Section 6Big 12 Conference Rules and Waiver Process Presentation tomorrow at 8:30 a.m. in Salon III.
48. Questions?