Word Tutorial 1 Creating and Editing a Document Objectives, Part 1 - PowerPoint Presentation

Word Tutorial 1 Creating and Editing a Document

Objectives, Part 1 Create and save a documentEnter text and correct errors as you typeUse AutoComplete and AutoCorrectSelect text and move the insertion pointUndo and redo actionsAdjust paragraph spacing, line spacing, and marginsPreview and print a documentCreate an envelope New Perspectives on Microsoft Word 2013 2

Objectives, Part 2 Open an existing document Use the Spelling and Grammar task panesChange page orientation, font, font color, and font sizeApply text effects and align textCopy formatting with the Format PainterInsert a paragraph border and shadingDelete, insert, and edit a photoUse Word Help New Perspectives on Microsoft Word 2013 3

Overview of the Word Window, Part 1 New Perspectives on Microsoft Word 2013 4

Overview of the Word Window, Part 2 New Perspectives on Microsoft Word 2013 5

Starting Word To start Word: Display the Windows Start screenClick the Word 2013 tileClick Blank documentBackstage view provides access to various screens with commands that allow you to manage files and Word options New Perspectives on Microsoft Word 2013 6

Working in Touch Mode, Part 1 In Touch Mode, extra space around the buttons on the ribbon allows your finger to tap the specific button you need New Perspectives on Microsoft Word 2013 7

Working in Touch Mode, Part 2 To switch between Touch and Mouse Mode:On the Quick Access Toolbar, click the Customize Quick Access Toolbar button to open the menuOn the menu, click Touch/Mouse ModeOn the Quick Access Toolbar, click the Touch/Mouse ModeOn the menu, click TouchOn the Quick Access Toolbar, click the Touch/Mouse Mode button, and then click MouseClick the Customize Quick Access Toolbar button, and then click Touch/Mouse Mode to deselect it New Perspectives on Microsoft Word 2013 8

Setting Up the Word Window To set up your Word windowClick the Maximize button in the upper-right corner if Word does not fill the entire screenOn the ribbon, click the VIEW tab In the Show group, click the Ruler check box if necessary to turn on the RulerIn the Zoom group, click the Zoom button, type the desired zoom percentage, and click OKOn the status bar, click the Print Layout button to select it, if necessary New Perspectives on Microsoft Word 2013 9

Nonprinting Characters Nonprinting characters provide a visual representation of details you might otherwise miss, such as the (¶) paragraph or (•) spaceTo verify that nonprinting characters are displayed:On the ribbon, click the HOME tabThe Show/Hide ¶ button in the Paragraph group should be highlighted in blue , indicating that it is selected New Perspectives on Microsoft Word 2013 10

Saving a Document On the Quick Access Toolbar, click the Save buttonClick Computer, if necessary, and then click the Browse button Navigate to the desired location Click the File name box, and then type your filename over the default filename, “Doc1” Click the Save button New Perspectives on Microsoft Word 2013 11

Completed Block Style Letter New Perspectives on Microsoft Word 2013 12

Entering Text, Part 1 Word’s AutoComplete feature automatically inserts dates and other regularly used itemsTo insert the date:Begin typing the month and ScreenTips will appearPress Enter to accept the ScreenTip suggestions New Perspectives on Microsoft Word 2013 13

Entering Text, Part 2 To insert the inside address: Type the addressee’s name, street address, and city, state, and zip code, pressing Enter after each New Perspectives on Microsoft Word 2013 14

Entering Text, Part 3 To enter the salutation and the body of the letter: Address the letter and press EnterBegin typing the letter, pressing the spacebar between sentences and Enter at the end of paragraphsTo save your work, click the Save button on the Quick Access ToolbarNew Perspectives on Microsoft Word 2013 15

Hyperlinks A hyperlink is text or a graphic you can click to jump to another file or to somewhere else in the same fileThe two most common types of hyperlinks are:An email hyperlink, which you can click to open an email message to the recipient specified by the hyperlinkA web hyperlink, which opens a webpage in a browser New Perspectives on Microsoft Word 2013 16

Typing and Removing a Hyperlink Hyperlinks are useful in documents that you plan to distribute electronicallyIn printed documents, blue font and underlines can be distractingTo enter an email address hyperlink: Type the email addressPress the spacebar or Enter key; Word converts the email address to a hyperlink with blue font and an underline To remove a hyperlink, right-click on the hyperlink and then click Remove Hyperlink New Perspectives on Microsoft Word 2013 17

Shortcut Menu and Mini Toolbar You can right-click items in the Word window to display a shortcut menu The Mini toolbar also appears when you right-click or select text, giving you access often used formatting New Perspectives on Microsoft Word 2013 18

Using the Undo and Redo Commands To undo (or reverse) the last thing you did in a document, you can click the Undo button on the Quick Access Toolbar To restore your original change, the Redo button reverses the action of the Undo button (or redoes the undo)New Perspectives on Microsoft Word 2013 19

Moving the Insertion Point To Move the Insertion Point Press Left or right one character at a time Left or Right Up or down one line at a time Up or Down Left or right one word at a time Control + Left or Control + Right Up or down one paragraph at a time Control + up or control + down To the beginning or to the end of the current line Home or End To the beginning or to the end of the document Control + Home or Control + End To the previous screen or to the next screen Page Up or Page Down To the top or to the bottom of the document window Alt + Control + Page Up or Alt + Control + Page Down New Perspectives on Microsoft Word 2013 20

Correcting Errors as You Type If you notice a typing error as soon as you make it, you can press the Backspace or Delete keys AutoCorrect automatically corrects common typing errors, such as typing “adn” for “and”Word draws your attention to potential errors by marking them with wavy underlines. A wavy red line appears beneath words with no match in Word’s dictionary Misused words, punctuation errors, problems with possessives and plurals , and grammatical errors are marked with a wavy blue underline New Perspectives on Microsoft Word 2013 21

Errors Marked in a Document New Perspectives on Microsoft Word 2013 22

Correcting Spelling Errors Right-click the misspelled word Select the correct spelling from the shortcut menu New Perspectives on Microsoft Word 2013 23

Proofreading a Finished Document After a document is typed, it needs to be proofread from start to finish Correct all spelling and grammar errorsRemove all incorrect error indicators (such as those on people’s names) by right-clicking on the word or words in question and choosing Ignore Once or Ignore AllNew Perspectives on Microsoft Word 2013 24

Paragraph and Line Spacing, Part 1 Paragraph spacing is the space that appears directly above and below a paragraphA paragraph can be a group of words that is many lines long, a single word, or even a blank line A point is 1/72 of an inchLine spacing space between lines of text within a paragraph Line spacing 1.0 is single-spacing Line spacing 2.0 is double-spacing Line spacing 1.08 is the default spacing New Perspectives on Microsoft Word 2013 25

Paragraph and Line Spacing, Part 2 To adjust paragraph and line spacing, use the Line and Paragraph Spacing button in the Paragraph group on the HOME tab and choose a preset line spacing option or choose to Add Space Before Paragraph or Remove Space After Paragraph New Perspectives on Microsoft Word 2013 26

Manual Line Break A manual line break, also called a soft return, moves the insertion point to a new line without starting a new paragraphTo enter a manual line break:Move the insertion point to the end of a linePress the Shift + Enter keys New Perspectives on Microsoft Word 2013 27

Methods for Selecting Text To Select Mouse Keyboard Mouse and Keyboard A word Double-click the word. Move the insertion point to the beginning of the word, press and hold Control + Shift, and then press Right.   A line Click in the white space to the left of the line. Move the insertion point to the beginning of the line, press and hold Shift, and then press Down.   A sentence Click at the beginning of the sentence, and drag the pointer until the sentence is selected.   Press and hold Ctrl, then click any location within the sentence. Multiple lines Click and drag in the white space to the left of the lines. Move the insertion point to the beginning of the first line, press Down and hold Shift, and then press until all the lines are selected.   A paragraph Double-click in the white space to the left of the paragraph, or triple-click at any location within the paragraph. Move the insertion point to the beginning of the paragraph, press and hold Control + Shift, and then press Down.   Multiple paragraphs Click in the white space to the left of the first paragraph you want to select, and then drag to select the remaining paragraphs. Move the insertion point to the beginning of the first paragraph, press and hold Control + Shift, and then press Down until all the paragraphs are selected   An entire document Triple-click in the white space to the left of the document text. Press Control + A Press and hold Control, and click in the white space to the left of the document text A block of text Click at the beginning of the block, and drag the pointer until the entire block is selected.   Click at the beginning of the block, press and hold Shift, and then click at the end of the block. Nonadjacent blocks of text     Press and hold Ctrl, then drag the mouse pointer to select multiple blocks of nonadjacent text New Perspectives on Microsoft Word 2013 28

Adjusting the Margins, Part 1 Check the document’s margins by changing the Zoom level to display the entire pageOn the ribbon, click ViewIn the Zoom group, click the One Page button New Perspectives on Microsoft Word 2013 29

Adjusting the Margins, Part 2 On the Ribbon, click the PAGE LAYOUT tab In the Page Setup group, click the Margins buttonSelect the desired predefined margin options from the Margins gallery New Perspectives on Microsoft Word 2013 30

Adjusting the Margins, Part 3 Use the Page Setup dialog box to customize the margins New Perspectives on Microsoft Word 2013 31

Previewing and Printing a Document, Part 1 To avoid wasting paper and time, you should preview your document in Backstage view Click the FILE tab to display Backstage view, and then click the Print in the navigation barReview the documentIf you notice an error, click the Back button at the top of the navigation bar to return to the documentIf the document is correct and the printer is on and has paper, click the Print button New Perspectives on Microsoft Word 2013 32

Previewing and Printing a Document, Part 2 New Perspectives on Microsoft Word 2013 33

Creating an Envelope, Part 1 Preformatted files are called templatesThere are templates to create a formatted envelope or you can create one on your own in a new, blank documentTo create a new document for the envelope: Click the FILE tab and then click New in the navigation barClick Blank document New Perspectives on Microsoft Word 2013 34

Creating an Envelope, Part 2 New Perspectives on Microsoft Word 2013 35

Creating an Envelope, Part 3 To create an envelope: On the ribbon, click the MAILINGS tabIn the Create group, click the Envelopes button On the Envelopes tab, type a new address or edit the existing oneType a return address; if you are using preprinted stationery, click the Omit check box To print the envelope, insert an envelope in your printer, and then click the Print button; to store the envelope along with the rest of the document, click the Add to Document button New Perspectives on Microsoft Word 2013 36

Creating an Envelope, Part 4 Depending on how your computer is set up, you might see an address in the Return address box New Perspectives on Microsoft Word 2013 37

Overview of Formatting a Document, Part 1 New Perspectives on Microsoft Word 2013 38

Overview of Formatting a Document, Part 2 New Perspectives on Microsoft Word 2013 39

Opening an Existing Document, Part 1 To open an existing document: On the ribbon, click the FILE tab to open Backstage viewClick Open in the navigation barClick Computer, and then click the Browse buttonNavigate to the location of the existing file, select the file, and click OpenNew Perspectives on Microsoft Word 2013 40

Opening an Existing Document, Part 2 To save an open document with a new name On the ribbon, click the FILE tab In the navigation bar in Backstage view, click Save As In the Save As dialog box, click in the File name box, delete the existing name, and key in the new nameVerify that the file location is correct or navigate to the correct locationClick the Save button New Perspectives on Microsoft Word 2013 41

Grammar Settings To customize the grammar settings :Click the FILE tab, and then click Options in the navigation barIn the left pane, click Proofing, and then click the Settings buttonScroll down in the Grammar Settings dialog box to display all the check boxes under “Grammar,” New Perspectives on Microsoft Word 2013 42

Grammar Settings Dialog Box New Perspectives on Microsoft Word 2013 43

Spelling and Grammar Task Panes, Part 1 On the ribbon, click the REVIEW tabIn the Proofing group, click the Spelling & Grammar button New Perspectives on Microsoft Word 2013 44

Spelling and Grammar Task Panes, Part 2 In the Spelling task pane, review the suggestions for possible corrections to the word flagged as an error; choose to: Change or Change AllIgnore or Ignore AllAdd, to add the word as spelled in the document to the Word dictionaryClick Resume to continue reviewing the documentClick OK to close the dialog box when the check is complete New Perspectives on Microsoft Word 2013 45

Changing Page Orientation The document’s orientation is its width versus its heightIn portrait orientation the page is taller than it is wide In landscape orientation the page is wider than it is tall To change page orientation: On the ribbon, click the PAGE LAYOUT tabIn the Page Setup group, click the Orientation button, and then click Landscape or Portrait New Perspectives on Microsoft Word 2013 46

Changing the Font and Font Size, Part 1 To change the font and font size: Select the text you want to format; the Font box in the Font group displays the name of the font applied to the selected text The word “Body” by the font name indicates that the font is intended for formatting body text. Body text is ordinary text, as opposed to titles or headings . New Perspectives on Microsoft Word 2013 47

Changing the Font and Font Size, Part 2 In the Font group on the HOME tab, click the Font arrow; a list of available fonts appears Live Preview shows the results that would occur if you clicked the option you are pointing to . New Perspectives on Microsoft Word 2013 48

Applying Text Effects, Part 1 Text effects are special visual enhancements To apply text effects:Select the text to changeIn the Font group on the HOME tab, click the Text Effects and Typography button; a gallery appearsA gallery is a menu or grid that shows a visual representation of the options available when you click a button New Perspectives on Microsoft Word 2013 49

Applying Text Effects, Part 2 New Perspectives on Microsoft Word 2013 50

Applying Font Color To apply font color Select the text to changeIn the Font group on the HOME tab, click the Font Color button arrow New Perspectives on Microsoft Word 2013 51

Aligning Text, Part 1 By default, the words in a document are left aligned (even on the left) and ragged (uneven) on the rightWith right alignment, words are even on the right and ragged on the leftWith center alignment, words are ragged on both sides and lines are centered on the page With justified alignment, the text is even at both margins and spaced out within the line Alignment buttons are found in the Paragraph group of the HOME tab New Perspectives on Microsoft Word 2013 52

Aligning Text, Part 2 New Perspectives on Microsoft Word 2013 53

Adding a Paragraph Border and Shading, Part 1 A paragraph border is an outline that appears around one or more paragraphsShading is background color applied to one or more paragraphsThe Border and Shading buttons are found in the Paragraph group of the HOME tab New Perspectives on Microsoft Word 2013 54

Adding a Paragraph Border and Shading, Part 2 To apply a border: Select the text to changeOn the HOME tab, in the Paragraph group, click the Borders button arrow New Perspectives on Microsoft Word 2013 55

Adding a Paragraph Border and Shading, Part 3 To apply shading: Select the text to changeIn the Paragraph group, click the Shading button arrow New Perspectives on Microsoft Word 2013 56

Using the Format Painter Select the text whose formatting you want to copyOn the HOME tab, in the Clipboard group, click the Format Painter button; or to copy formatting to multiple sections of nonadjacent text, double-click the Format Painter button.The mouse pointer changes to the Format Painter pointer, the I-beam pointer with a paintbrushClick the words you want to format, or drag to select and format entire paragraphs When you are finished, click the Format Painter button again to turn off the Format Painter New Perspectives on Microsoft Word 2013 57

Working with Pictures, Part 1 A picture is a photo or another type of image that you insert into a documentOnce a picture is selected, a contextual tab—the PICTURE TOOLS FORMAT tab—appears on the ribbonA contextual tab appears on the ribbon only when an object is selected; it contains commands related to the selected object so you can manipulate, edit, and format the selected object The squares, called handles , around the edge of the photo indicate the photo is selected New Perspectives on Microsoft Word 2013 58

Working with Pictures, Part 2 To delete the current photo:Click the photo to select itPress the Delete key New Perspectives on Microsoft Word 2013 59

Working with Pictures, Part 3 To insert a photo: On the ribbon, click the INSERT tabIn the Illustrations group, click the Pictures button; the Insert Picture dialog box opensNavigate to the folder that contains the image and select the fileClick the Insert button to close the Insert Picture dialog box and insert the photo New Perspectives on Microsoft Word 2013 60

Working with Pictures, Part 4 To resize a photo: Make sure the PICTURE TOOLS FORMAT tab is selected on the ribbonIn the Size group on the far right edge of the ribbon, change the Height and the Width New Perspectives on Microsoft Word 2013 61

Working with Pictures, Part 5 A picture style is a collection of formatting options, such as a frame, a rounded shape, and a shadowApply a picture style by clicking the style in the Picture Styles gallery on the PICTURE TOOLS FORMAT tab New Perspectives on Microsoft Word 2013 62

Getting Help To get the most out of Help, connect to the Internet to access the information stored at Office.comTo look up information in Help, connect to the Internet, and then, on the title bar, click the Microsoft Word Help button New Perspectives on Microsoft Word 2013 63