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 HOMELESS  DATA COLLECTION  HOMELESS  DATA COLLECTION

HOMELESS DATA COLLECTION - PowerPoint Presentation

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HOMELESS DATA COLLECTION - PPT Presentation

Dana Malone Homeless Education State Coordinator Coordinated School Health and Wellness Bureau In a nutshell the McKinneyVento Act is a law that helps homeless kids Enroll in school Stay in school ID: 776003

homeless school student students homeless school student students vento mckinney report year snapshot youth data served cspr district parent

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Presentation Transcript

Slide1

HOMELESS

DATA COLLECTION

Dana

Malone

Homeless Education State

Coordinator

Coordinated School Health and Wellness Bureau

Slide2

In a nutshell, the McKinney-Vento Act is a law that helps homeless kids:

Enroll in school Stay in school Succeed in school

Slide3

MAIN THEMES:

Identification

.

School stability.

School enrollment.

Support for academic success.

Child-centered, best interest decision making.

Slide4

WHY DOES IT MATTER?

….Because children and youth living in homeless situations face greater hurdles than most students that prevent them from receiving an education.

The McKinney-Vento Act literally removes those barriers, which allows for academic success.

WE WANT OUR KIDS TO GRADUATE because it will be life changing for them!

Slide5

COMMON PROBLEMS HOMELESS STUDENTS FACE

Difficulty enrolling without records, or without a parent or guardian present for unaccompanied homeless youth

Frequent school changes

Falling behind in school -> not accruing credits on time

A lack of basic needs including food, clothing, and adequate housing

Stress, depression, trauma; and embarrassment and stigma related to their housing

conditions

Difficulty attending school

regularly/A

lack of stable transportation

Slide6

BARRIERS TO EDUCATION

Poor health, fatigue, hunger.Emotional trauma, depression, anxiety.Stereotypes and lack of awareness.Under-identification.High mobility resulting in lack of school stability and educational continuity.Enrollment requirements (school records, health records, proof of residence, guardianship).Lack of transportation.Lack of school supplies, clothing, etc.

Slide7

HOMELESS STUDENTS HAVE RIGHTS

Receive a free, appropriate public educationEnroll in school immediately, even if lacking documents normally required for enrollment Enroll in the local school; or continue attending their school of origin (the school they attended when permanently housed or the school which they were last enrolled), if that is their preference and is feasibleReceive transportation to and from the school of origin, if requested Receive educational services comparable to those provided to other students, according to the student’s needs (includes FREE meals)

Slide8

DEFINITION

Fixed:

Stationary,

permanent

, and not subject to change

Regular:

Used on a predictable, routine, or

consistent

basis

(e.g., nightly)

; consider the relative permanence

Adequate:

Sufficient

for meeting both the physical and psychological needs typically met in home environments

Consider

: Can the student go to the SAME PLACE (fixed) EVERY NIGHT (regular) to sleep in a SAFE AND SUFFICIENT SPACE (

adequate)?

AND………

Slide9

DEFINITION CONTINUED

Includes:Sharing the housing of others due to loss of housing, economic hardship, or similar reason (“doubling up”)Living in motels, hotels, RV parks, camping grounds due to the lack of adequate alternative accommodationsLiving in emergency shelters or transitional housingAbandoned in hospitals

Living

in a public or private place not designed for humans to live

Living in cars, parks, abandoned buildings, substandard housing, bus or train stations, or a similar setting

Migratory children living in the above circumstances

Unaccompanied youth living in the above

circumstances

Slide10

HOMELESS LIAISONS

Every LEA must designate a liaison for students in homeless situations.

Responsibilities

Identify homeless students

Ensure that homeless students enroll in and have full and equal opportunity to succeed in school

.

Link with educational

services such as transportation, enrollment, Special Education, preschools,

health services and other community resources (to include housing

).

Slide11

The NMPED awards competitive sub-grants to LEAs.

MCKINNEY VENTO SUB-GRANT

Slide12

New Mexico receives $387,614.00 from the USDE

ENTITY NAMEFY15-16 FINAL ALLOCATIONAlamogordo$10,273.48 Albuquerque$80,223.60Belen$25,563.92Deming$35,975.16Farmington$15,593.60Gadsden$20,407.04Gallup-McKinley$21,093.92Las Cruces$32,852.24Los Lunas$28,837.72Moriarty-Edgewood$10,595.72Rio Rancho$33,045.16Santa Fe$57,641.52Socorro/Magdalena$7,661.12T or C$7,849.80

Education of Homeless

Children

and

Youth

Slide13

CONSOLIDATED SCHOOL PERFORMANCE REPORT

The CSPR is made up from the 40, 80, 120, EOY day reports. 

The 40 day reports are incremental and lead up to the CSPR.  The 40 day reports are cumulative and ensure that we have clean data by the time that the CSPR is due.   

The School Year is always a year behind whatever year you are currently in.

2014-2015: 40 day report -> 80 day report -> 120 day report -> EOY report = CSPR

The CSPR is the annual report that is given to the US Department of Education.  The CSPR that we submitted in December is for school year 2014-2015.  We will not be able to do the CSPR for school year 2015-2016 until next fall since we have not collected all that data yet this year. 

Slide14

How Do I Run the CSPR?

Go

to

NMPED/STARS

STARS Reporting

Public

Folders

eScholar

Framework

Verify

District

and Location

reports

Homeless

Homeless

Federal Report CSPR

1-9

Select

School Year

2015-2016

and your

district

Then

hit “

apply”

USE THIS REPORT TO DOUBLE CHECK YOUR DATA

Slide15

What does homelessness look like in our schools across NM?

School Year 2014-2015

Age/Grade # of Homeless Children/Youth Enrolled in Public School LEAsAge 3 - 5 (Not Kindergarten)191K924196829363927486458076711774387029921106171143412539Ungraded  Total 10284

Consolidated State Performance Report # of Homeless Students

Slide16

What does homelessness look like in our schools across NM?

Primary Nighttime Residence

# of Homeless Children/Youth

Slide17

What does homelessness look like in our schools across NM?

Special Populations

# Homeless Children/Youth

Slide18

Slide19

WHY DO WE COUNT 0 – 2 YEAR OLDS?

The following describes which children ages 0 through 2 should be reported. Use GRADE LEVEL PK.

Title 1 Part A-Neglected, Title 1 Part D, and Title 1 Part C Migrant Education Students that have been identified through the Certificate of Eligibility Process.

Note: Your Federal, Title 1 or Migrant Education Program Director will provide a list of these students.

(2) Homeless Students served by McKinney Vento Homeless program Funds

                                                                      

AGE BIRTH THROUGH 2: Includes any homeless child in this age group who is served in any way by McKinney-Vento funds. These data are only collected for CSPR Section 1.9.2.1 (Served in LEAs with McKinney-Vento sub-grants).

Slide20

WHY DO WE COUNT OUT OF SCHOOL YOUTH?

Definition of out of school from the C043 – Homeless Served McKinney Vento.

Out-of-school means youth through age 21 who are entitled to a free public education in the State but are not currently enrolled in a K through 12 institution.

This could include students who have dropped out of school, youth who are working on a GED outside of a K through 12 institution, and youth who are “here-to-work” only. It does not include preschoolers.

Slide21

ERRORS AND WARNINGS

Error 1Error 1 - Homeless missing lives with or dwelling.

In the student or student snapshot the student is identified as homeless. However they are missing values in the “Unaccompanied Youth” or “dwelling arrangement” fields. Homeless students must have values in these fields.

Slide22

ERRORS AND WARNINGS

Error 2 - Not Homeless with lives with or dwelling

In the student or student snapshot the student is identified as not homeless.  However they have values in the “Unaccompanied Youth” or “dwelling arrangement” fields.  Only homeless students can have values in these fields.

Slide23

ERRORS AND WARNINGS

Error 3 - Student and student snapshot not matching.

The districts submit both a student template and a student snapshot template.  The “homeless”, dwelling arrangement” and “unaccompanied youth” are in both templates and should have the same values.

Slide24

ERRORS AND WARNINGS

Error 4 - Not McKinney-Vento District with served students. 

A district is identified as not receiving McKinney Vento funds.  However the students are identified as being served (Homeless value = HS). Homeless students in a district that does not receive McKinney Vento funds must have Homeless = HNS

Slide25

ERRORS AND WARNINGS

Warning 1 – McKinney-Vento District with non-served students .

For districts identified as receiving McKinney Vento funds.  However the students are identified by the district as not being served (Homeless value = HNS). Homeless students in a district that receives McKinney Vento funds can be marked either HS if the student is served or HNS if the student is not served.  This is just a warning to ensure that a student is properly marked as HNS in a district that receives McKinney Vento funds. There is no way to turn off this warning.  The idea is “You are a district that is receiving McKinney Vento funds but you are showing students that are not being served.  Is that correct?  Are these student not served? “ If it is correct than the warning can be ignored.

Slide26

For 40, 80, 120 and EOY run the following reports:

Homeless by District Grade and Subgroup

– this report provides totals by school of all the aggregate totals that are reported to the Feds at end of year. It is a good report to use to see how many homeless you submitted for the current snapshot (select the current snapshot only) and for year to date (select all snapshots.)

Slide27

For 40, 80, 120 and EOY run the following reports:

Homeless Student and Student Snapshot Audit

– this reports checks the for validity in the student and student snapshot homeless fields: Homeless, Dwelling Arrangement and Unaccompanied Youth. Error counts must be 0 for a snapshot to be approved.

Homeless Student Snapshot List

– this report lists the homeless students within a snapshot.

Slide28

For 40, 80, 120 and EOY run the following reports.

Homeless Federal Report CSPR 1-9

– this report is not required to be run for each snapshot, but it is a good idea to run it. It is a cumulative report (40, 80, 120, EOY) that shows what will be reported for federal reporting at the end of the year.

Slide29

Homeless fields in the Student and Student Snapshot templates

Homeless fields reported in the student and student snapshot

templates

Unaccompanied youth (Student Lives With)

Homeless

Dwelling Arrangement Code

Slide30

WHAT ADDRESS DO WE USE FOR HOMELESS STUDENTS?

Please

use mailing address.

Information

in this field will be used to match with lunch databases and to help resolve duplicate IDs.

For

Homeless students, use the address of the shelter if there is no mailing address.

Slide31

QUALITY CONCERNS for NIGHTTIME RESIDENCE

Nighttime

residence data should reflect the type of residence the student was using at the time the student was identified as meeting the definition of homeless

.

If

, over the course of a school year, the student uses multiple types of nighttime residence that meet the definition of homeless, only submit the type of housing the student used when first identified as homeless.

Slide32

CHANGING “HOMELESS” STATUS DURING THE YEAR

The McKinney-Vento Act states that a “homeless” student is eligible for the protections that the McKinney-Vento Act offers for

the remainder of

that

academic

year, even if

housing is acquired.

Students must be reevaluated at the beginning of each school year for MV eligibility

by the Homeless Liaison.

Slide33

on Expectant and Parenting Teens

STARS Reporting for Expectant and Parenting Teens

Slide34

Young Parent Challenges

Juggling school and parenthoodAttendanceGraduationNegative attitudes and low expectationsNavigating the systemChild careTransportation

Slide35

An environment of encouragement and high expectations is critical for improving the educational outcomes of pregnant and parenting teens.” Title IX: A Pregnancy Test for Schools

Slide36

NM GRADS Program

Statewide system with 29 sites26 years of service For-credit class with 10 competenciesCase managementHome/hospital visits On-site child carePeer educationAccess to school-based health centers and school/community health programs

Slide37

Why Collect Data on Young Parents?

Federal grant performance measuresConsistent and accurate data to identify needs of EPT statewideGuides work of Statewide Advisory Committee

Slide38

Critical Data on Needs of Young Parents

Collects information on combined risk factors for homelessness, truancy and drop outWill help generate strategies to support districts and achieve positive outcomes for young parents

Slide39

Inaccurate Data Collection on Homeless Students

What is the current living arrangement of expectant and parenting teens?Lives with spouseLives with parents Lives with partners parentsLives in foster homeHomeless/no permanent residence

Slide40

Accurate Data

Total Number of expectant and parenting teensData can be matched with demographics for gender, ethnicity/race, grade, homeless, attendance, and graduation

Slide41

STARS Reporting Requirements

Report information on all students regarding expectant and parenting statusNo requirement to ask students if they are expectant or parenting

Slide42

Student Is Expectant

Expands field on single parents to include expectant teens and all parenting teensIndicate whether student is expectantIncludes both gendersY=YesN=No

Slide43

Parental Status Code

Now districts are required to Indicate whether the student is a parent, single and non-singleIncludes both genders

Required Response

S=Student is a single parent

NS=Student is a parent, but not single

NP=Student is not a parent

Slide44

Single Parent

An individual who is 1) unmarried or legally separated from spouse; and2) has a minor child or children for which the parent has either custody of joint custody; or is 3) pregnant

Slide45

Non-Single Parent

A non-single parent is a legally married student that has a minor child or children for which the parent has either custody or joint custody

Slide46

Work with School Nurse

Collaboration between STAR Coordinators and school nurses are encouraged in reporting process

Slide47

Confidentiality

Districts may request that Student Information System vendors hide this data field from all users except those with authorized access to the STARS system to ensure confidentiality

Slide48

Jessica AufrichtigExpectant and Parenting Teen Program CoordinatorCoordinated School Health and Wellness BureauPublic Education DepartmentJessica.Aufrichtig@state.nm.us505-827-1803

Slide49

Slide50

Slide51

Slide52