Practical Proctor Class - PowerPoint Presentation

Slide1

Practical Proctor Class

Colorado Division of Fire Prevention & Control (DFPC)Slide2

Class Presented By

Instructor:

Department:

Phone:Email Address:Slide3

Introductions

NameDepartmentYears in the Fire Service

What does it mean to be a Proctor?Slide4

What is a proctor?

proc·tor  (pr k t r)Noun (n) proctor, monitor (someone

who supervises an examination)

Verb

(v) invigilate, proctor (watch over students taking an exam to prevent cheating) Slide5

Types of Proctors

Practical Proctor: Proctor who holds current certification with DFPC is able to evaluate others at or below their certification level.

Driver Operator Practical Proctor:

Proctor who holds a current driver operator certification type with DFPC is able to evaluate others at or below their certification levelSlide6

Proctor Prerequisites

Attend and successfully complete a Division approved proctor Practical and/or Driver Operator training program

Practical and Driver Operator Proctors must maintain a valid Colorado certification at or above the level that they are proctoring

All Proctors must be affiliated with a Colorado Emergency Service Agency or Educational

InstitutionSlide7

Certification Program History & Purpose

The “Voluntary Certification Program for Fire Fighters” began on June 21, 1979,when House Bill 1243 was signed into law.

The general purpose of the certification

program is to measure the level of knowledge, skills and abilities possessed by firefighters

and first responders and to attest that these individuals meet nationally recognized standards.

These competency-based standards

permit evaluation of training programs and promotes uniformity in firefighter and first responder training. Slide8

Organizational Structure of Certification ProgramSlide9

Colorado Fire Training Officers Association

The goal of the Colorado Fire Training Officers Association (CFTOA) is to promote a safe and professional Colorado Fire Service through the use of professional standards and quality, centralized, and uniform training and education. The CFTOA will adhere to this doctrine and willingly share their knowledge to decrease the incident of firefighter injury and death.In addition, CFTOA coordinates committees and assists in the development of policies and procedures in conjunction with the DFPC certification program.

If you are interested in joining or learning more about the CFTOA, please visit their website at

www.cftoa.orgSlide10

NFPA Standards or DOT Curriculum

NFPA 472, Professional Competence of Responders to Hazardous Materials IncidentsNFPA 1000, Fire Service Professional Qualifications Accreditation and Certification SystemsNFPA 1001, Fire Fighter Professional Qualifications

NFPA 1002, Fire Department Vehicle Driver/Operator Professional Qualifications

NFPA 1003, Airport Fire Fighter Professional Qualifications

NFPA 1021, Fire Officer Professional QualificationsNFPA 1035, Professional Qualification for Public Fire and Life Safety EducatorNFPA 1041, Fire Service Instructor Professional QualificationsEmergency Medical Responder, U.S. Department of Transportation NHTSA, National EMS Education StandardSlide11

International Fire Service Accreditation Congress (IFSAC)

National Board on Fire Service Professional Qualifications (Pro Board)

Accreditation

Accreditation is a process in which certification of competency, authority, or credibility is presented. DFPC

certifies

third parties against official standards that are formally accredited by accreditation bodies.

CDFPC is accredited from the following bodies: Slide12

Proctor Class Paperwork

Complete the Proctor Application FormComplete the Proctor Affidavit

Pay initial application fee

-Checks should be made payable to the Division of Fire Prevention and Control.

-DFPC can invoice your departmentSlide13

Proctor Application Form

Email AddressSlide14

Proctor

Affidavit

Form

This is a permanent record and must be returned to the Division with every exam.

Must be filled out at every exam

(each proctor)

Slide15

Compensation

Remember to Plan Ahead….

The Division will

not

compensate any proctor for their time, meals and lodging expenses under any condition. Slide16

Black

and

White

As a proctor you have to be objective

.

Each task step is based on the applicable NFPA Standards, individual department methods or guidelines may not be applicable

EXAM TIME IS NOT

TEACHING TIME

The candidates need to be prepared prior to the examination

It is not your job to get them through the JPRs; its their job to be prepared for the JPRsSlide17

The most important rule…

As a state certified Practical Proctor

YOU MAY

NOT

AT ANY TIME

PROCTOR

A PRACTICAL EXAMINATION

ABOVE

THE LEVEL

TO WHICH YOU ARE CERTIFIED

IMPORTANT NOTE:

Should you proctor an examination

above

your present certification level, you will be

unable

to test at that level and are subject to revocation of your Proctor certification.

Questions? Clarification? Slide18

Loss of Proctor Certification

Any certification issued by the Division, including Proctor certification, may be denied, suspended, summarily suspended, revoked, or limited, for good cause in accordance with the Administrative Procedures Act, C.R.S. 24-4-101 et seq., as amended.

Upon the denial, revocation, suspension, annulment, limitation, or modification of any member of a fire service unit or applicant, the person shall return to the Board all certificates, cards, patches or other identification issued by the Board for said certification and accreditation levels. 

Attorney General will investigate violations per C.R.S.Slide19

THE CODE

You agree to maintain the utmost security with practical examinations in your possession.Security begins from the time you receive the examinations (electronically) until all form are emailed back to DFPC to be uploaded to

the

Records Management

SystemYou agree to follow all Proctor requirements and instructions provided by the DivisionYou agree to abide by all rules and regulations adopted by the Advisory BoardRemember…this is our program!

Security Means-Security At All Times

.Slide20

Audit

Please be advised that random audits may be performed by DFPC or designeeFor more information on the Auditing Process, please refer to DFPC Certification Policy & Procedure ManualCertification Policy Manual LinkSlide21

Proctor Renewal

You must apply for renewal during the three (3) month period before, or the three (3) month period after your expiration date

Proctors that let their proctor certification expire after the 90 day grace period, will be required to retake the entire proctor class over again in order to continue being a proctor

(There is no reinstatement process for proctor certification)

To renew certifications use the Records Management System at: https://cdps.force.com/Certification

The fee for renewal of Proctor certification is the same

as for renewal of any other level of certification

through DFPCSlide22

Renewal Requirements

Practical Proctor: Documentation of proctoring a minimum of one (1) practical examination per year.Driver Operator Proctor: Documentation of proctoring a minimum of one (1) DO, DOP or DOA practical examination per year.

Proctoring

of Driver Operator practical exam(s)

during the renewal period will count towards the renewal requirements for Practical ProctorSlide23

Proctor Resources

“Who you gonna call?”Slide24

Colorado Division of

Fire Prevention & Control690 Kipling Street, Suite 2000

Lakewood, CO 80215

DFPC Main Line: 303-239-4600

DFPC Fax: 303-239-5887

Mark Quick

State Fire Training Director

303-239-5862

Marianne

Maxfield

Certification Manager

303-239-5878

Laura Renville

Certification

303-239-5827Slide25

Regional Proctors

The Division has designated regional proctors to assist in the administration of state Practical and/or Driver Operator Practical Proctor training classes, assist with Colorado certified audits, and Certified Practical Proctors and local emergency services departments may contact these individuals with questions regarding the administration of state certification examinations. Should you wish to contact the regional proctor coordinator for your area, please see listing under proctor resources Slide26

Proctor Resources

http://dfs.state.co.us/programs-2/emergency-management/certification-programs/proctor-resourcesSlide27

Requesting a Practical Exam

Practical examination requests may be submitted the following ways:Practical requests should be requested through the Records Management System at: https://cdps.force.com/Certification; or

If email is not available, please make arrangements directly with the CDFPC.

MUST BE COMPLETED 30 Days Prior to the Test DateSlide28

Records Management System

https

://cdps.force.com/Certification

Logging In

Open a browser….Chrome is preferred.

Browse to cdps.force.com/Certification and click

Login

at the top right.

You will be taken to a Salesforce login screen where you can enter your credentials.

The first time you login, you’ll receive an email that will walk you through the initial login process. Slide29

Creating

a Practical ExamUse the Practical Request tab to find existing

Practical's

or create practical requests instead of sending emails.

CDFPC staff will review all Practical Requests and provide the Lead Proctor with the Job Performance Requirements, Practical Proctor Affidavit, Facility and Equipment Verification Form, and Practical Results FormSlide30

Creating

a Practical Exam

Anything with a red bar on the left side must be completed

Remember to hit save when finishedSlide31

Assigning Proctors to a Practical

From the Practical Request Home Page, click the Practical ID number for the Practical you wish to assign ProctorsSlide32

Assigning Proctors to a Practical

Click the ‘New Proctor Assigned’ button to assign new or additional ProctorsSlide33

Assigning Proctors to a Practical

Proctors

need to be assigned to your new Practical

Use the

All Fields search to find Proctors by their Active Certifications.Slide34

Proctoring

the Actual Practical TestSlide35

Reminder!!!!!!!!!!!

Pursuant to the Colorado DFPC Practical Examination Proctor Guidelines:

-Proctors and Assistant Proctors shall

not

be used as evaluators for skill test areas that they have instructed-Proctors and Assistant Proctors are required to hold a

valid

Colorado certification

at

or

above

the level of practical examination they are proctoring

No Exceptions!Slide36

Special Circumstances

The candidate(s) examination(s) must be rescheduled if any of the following occurs: If test is unable to be conducted on the scheduled dateSudden illness

Change in work schedule

Severe weather

Emergency response Other unexpected family emergency (e.g. illness, death)Unauthorized leaving of the test siteContact the Division for direction and documentation needs regarding these circumstances.Slide37

Examination Challenge

reference page 23 see page 31 for formThe Lead Proctor will arbitrate the dispute and make the final decision at the testing site. If unsatisfied the candidate can appeal to DFPC.

Challenge of a practical must be made in writing, by using the

“

Examination Challenge/ Appeals/Suggestion Form.”This form must be completed and submitted to the CDFPC within thirty (30) days after the test date. The candidate must fill out this form completely and independently. In other words, the challenge is not a group effort.Appeal process is outlined in Section 3.5. of the Certification Policy and Procedure Manual. Slide38

Cheating During the Practical Exam

reference page 21Individual not allowed to finish examNotify the Division immediately

Prepare a written statement

Certification Manager will review and determine the actions

Department and individual may not be allowed to continue in the certification program until the issue is resolvedSlide39

Lead Proctor

Will ensure that:All candidates wear the appropriate PPE for the taskThe test site is properly set-up to meet NFPA StandardsAll necessary JPRs are printed and that all necessary blanks are filled in

Is accountable for the practical skill evaluations that he/she is assigned to

Has full responsibility and authority to direct and supervise all components, candidates and assistant proctors

Is responsible for all paperworkSlide40

Assisting Proctor

The assisting proctor is accountable for the practical skill evaluations that he/she is assigned during the testing processThe Assistant Proctor will take the role of lead proctor during re-tests Other Helpful Position:Runner

The runner will assist with shuttling candidates and paperwork to and from stations and/or proctors

Preferably a person who holds the level of certification being tested or higherSlide41

After the Practical

The practical skill sheet(s) should be retained by the Lead Proctor for a minimum of 3 yearsCopies of the practical check-off sheets should be given to the academy coordinator and/or specific departments involved

(For auditing purposes, the skills sheets should be kept in a secured area)

The Lead Practical Proctor is responsible to transfer the candidates’ scores (Pass or Fail) to the Practical Results Form

Slide42

Recording Practical Results

Practical Results FormWill be sent to Lead Practical Proctor by DFPC staff Slide43

Practical Results Form

Lead Proctor Must fill in Last 4 of Candidates SSN, First and Last name in the appropriate Fields

Hint: Print out Practical Results Form and use as sign in sheet or bring a computer and fill in.Slide44

Practical Results Form

Use the Drop Down Menus to get the correct information in the FieldSlide45

Getting it back to the DFPC

Once you have completed the Practical Results Form, please submit it in .xlsx format along with the Proctor Affidavit and Facility and Equipment Verification in .pdf format to:CDPS_DFS_Certifications@state.co.us

DFPC Personnel will upload the results to the RMS

NO

EXCEPTIONS!

(

DO NOT EMAIL SKILL SHEETS OR JPRS

)Slide46

The Prep…

Putting a Practical TogetherPrepare, prepare, prepare…Slide47

Items

Proctor should bring with.Proctor cardAccordion file or some form of storage folder

Candidate Briefing

Challenge forms

Candidate InstructionsCurrent Proctor GuidelinesManila envelopes

Copies

of the Practical

JPRs

in sheet protectors

Proper PPE

Water and food

Portable talk-about (optional)

Clipboard or 3-ring binder

Pencils, bubble sheets and paperSlide48

Practical Keys to Success

No later than 72 hours prior to the test date, the Division will send a random selection of JPRs (via email) to the Lead ProctorOne or more scenarios may be built around the selected JPRs using the training aids and devices available at the testing location

Use Proctor Checklist to help

If possible visit the testing site prior to the test date

Contact AHJ Liaison Notify of Apparatus and equipment needed for the practical evaluation, Including - tools,

proper books or resources, and equipment

operators if needed

Confirm candidate scheduling

Arrive early on the test date:

Set Up JPR StationsSlide49

More Keys to Success

Define candidate staging areaDefine rules and procedures with AHJAllow time for retakes and breaksReview roles and responsibilities for all helpers and proctors

Document everything especially any problems

Report any problems ASAP to DFPCSlide50

PROCTOR CHECK LISTSlide51

Once the proctor receives the random selection of JPRs by email, he/she may NOT inform the

Coordinator and/or candidate(s) of the JPRS that will be tested Prior to the start of practical examination (The proctor may inform the AHJ Liaison of the equipment that may be needed to complete the JPRs, but not the exact nature of the JPRs)

No Exceptions!

Any violation of this procedure may result in the proctor being suspended or revoked

and ALL practical's may be deemed invalid Practical Skills Testing SecuritySlide52

Integrity of our program

Do not leave DFPC randomly selected JPRs at the Fire HouseThe rules prohibit proctoring any topic you have instructed

It is not advised to proctor friends / crew / relatives

If you have any questions, concerns or problems call your regional proctor or DFPC immediately

Slide53

What Are We Testing???Slide54

JPRs

Online

The Job Performance Requirements currently used by the

CDFPC

are based

on the level-appropriate National Fire Protection Association (NFPA) standard.

JPRs are available online for training purposes.

In order to test for Certification, a formal request must be made through

CDFPC

. Slide55

DPFC Website

www.dfpc.state.co.us

Job Performance Requirements

(JPRs)Slide56

Breaking Down the

JPR

Task steps are breakdowns of the Task.

The candidate must successfully complete and pass all of the task steps of the JPR

NFPA reference being tested

Expectations of the candidate

Equipment needed to perform the JPR

Skill to be performed

The specific direction to the candidate defining how the task will be accomplished

Explains how the JPR should be completedSlide57

DAY OF TEST… To Dos

Lots to DoSlide58

Lead and Assisting Proctor Responsibility

A pre-test briefing of all proctors for each practical evaluation must be held covering the following items: Review of acceptable test performance criteria for that practical

Proper completion of any forms used in the evaluation

Procedures for handling questions or problems which arise during testingSlide59

Practical Skills Testing Procedures

All evaluation stations with in a structure or on the drill ground will be separated using physical barriers or distance. Runners may be used to help with logistics needed for these evaluation stations.Once the evaluations begin, the configuration of the evaluation stations shall not be altered in any waySlide60

AHJ Administer JPR’s

The AHJ shall use the JPR sheet for each JPR completed and sign as the evaluator, This JPR sheet shall be turned into the Lead Practical Proctor in advance of the start of the practical examination.

It

is the lead practical proctor’s responsibility to transfer the results to the practical check sheets. The Lead practical proctor must retain Practical Examination Check Sheet(s) for a period of 3 years for Internal/Auditing Purposes OnlySlide61

Candidate Check in

Present picture identification (Driver’s License or I.D.) before being testedUse Practical Results Form as

sign in sheet or bring a computer and fill inSlide62

Candidate Briefing

This should be done by lead ProctorTimeline of the dayStaging and the flow of stationsProctor must read: Candidate Briefing instructions - pages 15-17 in

DFPC Practical Examination Proctor PoliciesSlide63

Practical Skills Testing Procedures

Once the proctors, candidates and evaluation sites are ready, the JPR(s) may begin Note: once

the test begins the evaluation sites may not be

altered

JPRs will be evaluated on a Pass / Fail basisCandidates must successfully complete 100% of the JPRs in order to pass all practical'sProctors will initially record candidates’ performance on the candidate check sheet

Candidates shall sign skill sheet once they have completed all JPRs including retestsSlide64

Practical

Check

Sheet

Candidates

signature

Practical ID #

Last 4 of SSNSlide65

DO Series

Practical

Check

Sheet

Candidates

signature

Practical ID #

Last 4 of SSNSlide66

Testing the JPRs

Prior to the start of the JPR evaluation: Proctor must read to candidate the task and performance

outcome

Candidates will be advised whether they may work as team member and, if so, that they will be permitted to communicate with in their team Candidate will complete all task steps:Slide67

JPR Testing Procedures

Any Task Step in Bold font indicates a question that must be asked of the candidate by the proctor

When the candidate indicates that he/she has completed the JPR; the proctor should ask the candidate “is there anything else you would like to do?” If not, proceed to the next JPR.

Slide68

JPR Test

During the practical exam, the candidate WILL NOT

be informed of pass/fail at any JPR station

If

a candidate fails the maximum allowable number of JPRs for the type of practical, they have failed the practical. The candidate shall continue testing on the same day though they have fail. They will not retest any JPRs but can complete all stations. The exception is the DO series Practical's.Slide69

Practical Retesting

If during the retested JPR a candidate fails any task within the failed JPR sheet, they will not be allowed to continue testing

Candidates who do not pass the practical, will be required to retake the

ENTIRE

examination. A minimum 30-day waiting period is required between examination attempts Slide70

Fire, Hazmat and EMR

Practicals Slide71

Team Evaluation

Only JPRs that state “as a member of a team”…Anytime a candidate must serve as a member of a team, the following procedures will be followed:

Prior to start of the evaluation, candidates will be advised that as team members they will be permitted to communicate back and forth

During a team evaluation, if an individual is unsuccessful in completing a JPR, but the team's overall task is successful, only the candidate who was unsuccessful will need to be re-evaluated. All candidates who fail a given JPR will be teamed with one another and re-evaluated. (If there are an insufficient number of individuals who fail that JPR to form a new team, other candidates may be tasked to complete the team; however, only the candidates who failed will be evaluated during the retest)Slide72

Practical Skills Testing Procedures

All testing locations must have a Lead Proctor

If more than one candidate is being tested at the same time, more proctors will be needed

The student ratio

WILL NOT

exceed 5:1 (5 candidates to every 1 proctor) if all candidates are active in JPR testing at the same time. Exception to this rule is Live

Fire and DO series,

which may only need two proctorsSlide73

Practical Testing Reference

The Fire Fighter I live burn evaluation will consist of one (1) random JPR

The Lead Proctor at the Live Burn Evaluation

must be a current certified State of Colorado

Fire Instructor I and a state certified proctor

Assistant Proctor must be certified at State Fire Fighter I level or above and a state certified proctor

Live Burn SHALL follow

NFPA 1403 guidelines for live fire

Fire Fighter I practicals are organized into fourteen (14) JPRs

Ten (10) JPRs are mandatory and four (4) are randomly selected Slide74

Practical Testing Reference

Fire Fighter II practicals are organized into seven (7) JPRs

Five (5) JPRs are mandatory and two (2) are randomly selected

Hazardous Materials Operations practical's are organized into five (5) JPRs

Two (2) JPRs are mandatory and three (3) randomly selected

Hazardous Materials Technician practicals are organized into nine (9) JPRs

Six (6) JPRs are mandatory and three (3) randomly selectedSlide75

Practical Testing Reference

The Fire Instructor I practicals are organized into Five (5) JPRs

All Five (5) JPRs are mandatory

Emergency Medical Responder

practicals are organized into thirteen (13) JPRs

Seven (7) JPRs are mandatory and six (6) are randomly selectedSlide76

Practical Retesting

Can Retest if:Fire Fighter I: Can fail 2 JPRs Fire Fighter II: Can fail 1 JPR

Fire Instructor I: Can fail 1 JPR

Haz-Mat Ops: Can fail 1 JPR

Haz-Mat Tech: Can fail 2 JPRsLive Burn: Can fail 1 JPREMR : Can Fail 2 JPRsSlide77

Practical Skills Testing Procedures

Can NOT retest if…Fail any retested JPR

Firefighter I: candidate fails a 3rd JPR

Firefighter II: candidate fails a 2nd JPR

Haz-Mat Ops: candidate fails a 2nd JPR Haz-Mat Tech: candidate fails a 3rd JPRFire Instructor I: candidate fails a 2nd JPREMR : candidate fails any critical criteria or fails a 3rd JPRSlide78

DFPC has updated certification testing to meet the 2009 Department of Transportation National Highway Traffic Safety Administration National EMS Education Standard, 2009 Edition of Emergency Medical Responder. The program formerly known as First Responder, is now Emergency Medical Responder (EMR)

 Emergency Medical Responder TransitionSlide79

Initial

EMR Certification

Effective 7/1/2013 all candidates pursuing initial certification through an approved EMR Training Center (formerly known as First Responder Training Center), shall be required to complete a state practical in addition to the written

examinationSlide80

Expiration

7/1/2013

1/1/2014

7/1/2014

1/1/20157/1/2015

1/1/2016

Required Hours*

30

24

18

12

6

0

Minimum JPRs

5

9

14

19

23

28

The EMR certification will transition to a JPR based renewal. We recognize that individuals may have already completed hours towards their upcoming expiration, but during the transition hours & JPRs will be accepted based on the following table

Effective 1/1/2016, 100% completion of JPRs we will be required to be eligible for renewal. As always, the hours must be completed by an approved training center

Renewal of

EMR CertificationSlide81

Let’s Go Over How It Should Look!!Slide82

Lets Get Hands On

Putting It All TogetherStep by StepProctor BriefingWhat proctor is doing what station(s)Timeline of dayAny other housekeeping Candidate Briefing

Candidate briefing must follow pages 15-17 out of the

CDFPC

Practical Proctor PolicesOnce the proctors, candidates and evaluation sites are ready, the scenario(s) may beginNote: once the test begins the evaluation sites may not be alteredJPR ReviewSlide83

FFI 3A Don SCBA in less than

one minute

Pass or Fail

What would you do as the Proctor

FF / Hazmat BasedLive DemoYou tubeSlide84

Summary

You have a responsibility to follow the unwritten code…..

ANY Questions?Slide85

Practical Proctor

Class

Thank You!!!

Questions?