The Master Schedule Collection - PowerPoint Presentation

Slide1

The Master Schedule Collection

November 12,

2013

presented by the

Office of Educational Information ManagementSlide2

Agenda

Purpose of the collection

Data elements for MSC

Completing the collection

QuestionsSlide3

Purpose of the CollectionSlide4

State Fiscal Stabilization Funds (SFSF)

Data collected on MSC satisfies the data requirements of Indicator (b)

SFSF information on the VDOE website:

http://

www.doe.virginia.gov/school_finance/arra/stabilization/index.shtml

Specific information about Indicator (b) can be found in the Phase 2 application pages 59-63.

http://

www.doe.virginia.gov/school_finance/arra/stabilization/va_sfsf-phase2_application.pdf

Slide5

Indicator (b)(1)

Indicate which of the 12 elements described in section 640(e)(2)(D) of the America COMPETES Act are included in the State’s statewide longitudinal data system;

Element 8 – A teacher identifier system with the ability to match teachers to students

Element 9 – Student-level transcript information, including information on courses completed and grades earnedSlide6

Indicator (b)(2)

Indicate whether the State provides student growth data on their

current students

and the

students they taught in the previous year

to at a minimum, teachers of reading/language arts and mathematics in grades in which the State administers assessments in those subjects in a manner that is timely and informs instructional programs

Current Students – Fall collection

Students they taught in the previous year – EOY collection

Output from MSC will include teacher-level rosters with student growth data includedSlide7

Indicator (b)(3)

Indicate whether the state provides teachers of reading/language arts and mathematics in grades in which the state administers assessments in those subjects with reports of individual teacher impact on student achievement on those assessments.

Students they taught in the previous year – EOY collection

Output from MSC will include teacher-level rosters with student growth data includedSlide8

IPAL Requirements

Required so that Virginia will be in compliance with:

No Child Left Behind Act of 2001

(Public Law 107-110)

Title II of the Higher Education Act

(HEA)

FTE data derived from IPAL is reported to the USEDSlide9

SEDF Requirements

SEDF data are used to determine the Standards of Quality (SOQ) add-on funding for career and technical education

SEDF data are also used to verify that divisions are satisfying OSHA requirements for class enrollmentSlide10

MSC Data ElementsSlide11

A Record

Header Record needed with every other record or group of records submitted

Includes:

Record Type

Data Collection Name

File Submission

Beginning School Year

Division Number

Section Type

Example: AMSC_IPAL32013001ABSlide12

B Record

IPAL Records about personnel; only submitted in the fall (used by IPAL only)

Includes:

Record Type

Local Provider ID

License prefix and number OR Social Security Number

First, Middle and Last Name

Birth Date

Ethnic flag and Race Code; Gender (optional)

Full-Time Equivalent (important to Licensure)

Title I Position?

High Quality Professional Development given?

Experience (optional)Slide13

C Record

Course records (shared between MSC, IPAL and SEDF)

one record for each section taught

Include fall, spring, year-long and summer school courses

Includes:

Record Type

Section ID

Serving Division and School

SCED Subject Area, SCED Course Identifier, SCED Course Level, SCED Available Credit or Grade Span, SCED Sequence

VA Course Code

Local Course Code

Local Course Title

Semester

Minutes per Course (total number of minutes for the

year

)Slide14

D Record

Teacher records (shared between MSC, IPAL and SEDF)

one record for

each

teacher (content or special education teacher) or other personnel (example: Reading Specialist) that is connected to each section reported in the C records

Includes:

Section ID

Serving Division and Serving School

Teacher License Prefix and Number

Local Provider ID

Teacher Role Code

Defined Class Type

HQ Flag (fall only)

Flexibility Criteria Flag (fall only)Slide15

E Record

Other Provider records

To be used to report any individual or entity without a VA License

Will be needed if the D Record does not have information in it

Includes:

Record Type

Local Provider ID

Provider Name

Provider DescriptionSlide16

Virtual Virginia/MOP Issues

Virtual VA should be reported with an E Record

This a change from earlier this year!

Use a Provider Description of “3”

MOPs

Determine if your affiliation with the provider does qualify you as an MOP (your MOP would be able to tell you this if you are unclear)

If so, then you would report with license information

If not, continue using the E Record with a provider description of “3”Slide17

F Record

Student Records (used by MSC and

SEDF)

Includes:

Record Type

Section ID

Local Provider ID

Student Testing Identifier

Local Student ID

Final Grade (on the EOY only)

Virtual Course Identifier

Dual Enrollment Flag

Work-based Learning Code

Governor’s Academy Code

Responsible Division (for regional

centers only)Slide18

G Record

Administrator and License Personnel that are not teachers; reported in the fall only (used by IPAL only)

Includes:

Record Type

Local Provider ID

Serving Division and Serving School

License Prefix and Number

Teacher Role Code

VA Assignment Code

Experience (optional)Slide19

H Record

This Record has been retired for the 2013-2014 school yearSlide20

I Record

Connection Record (Used for SEDF)

This record connects two (or more) courses/sections that are taught by the same teacher during the same class period

Includes:

Record Type

Serving Division

Serving School

Section ID (highest level taught)

Connected Section ID (lower level taught

)

You

will

have more than one record if you have more than two classes to be linkedSlide21

J Record

Cooperative Education Record (used by SEDF only)

Links cooperative teachers to the number of cooperative students that they are instructing

Includes:

Record Type

Serving Division

Serving School

Local Provider ID

Number of Students in Co-Op Program

Number of Minutes of Co-Op Period (minutes per

period

)Slide22

Completing the collectionSlide23

Completing the Collection

For MSC, data can be submitted in parts

“Parts” must be complete sets

“A” records are always required

Certain combinations of B through J records can be submitted together

All parts must be successful in order for the collection to be complete and your verification reports to become availableSlide24

Output

Student growth percentile (SGP) data will be made available to school divisions upon a successful data completion and fully verified MSC

Getting the teacher rosters with growth data in a timely manner is dependent on completing the MSC

Used in research purposes and reporting

Example: Technology requested information on virtual learning going on in the schools

IPAL data is used to report to USEDSlide25

OUTPUT

SEDF reports come from the MSC Collection

All reports for SEDF are still available via the SEDF SSWS application

All reports will be verified via this application

If changes need to be made, the MSC would need to be resubmitted

Because SEDF is now part of MSC,

SOQ funding will be linked to submitting MSC

Data verification is more important than ever! Slide26

Deadlines

Fall

MSC

Window opens:

mid-October

Successful submission: December 5, 2013

Window closes: January 31, 2014

Supt certification due: January 31, 2014

All sections of MSC-IPAL are

collected

End-of-Year MSC

Window opens: mid-June

Window closes:

September, 2014

Verifications due:

September, 2014

Section B and G are not

collected

May possibly be moved up from September 30

th

from previous yearsSlide27

Questions?

Contact Information:

Allison Young

Phone: (804) 225-3909

Email:

Allison.Young@doe.virginia.gov

Or

Resultshelp@doe.virginia.gov